• Job Description

  Req#: 264370

  Job Details

  Job Location: Ottawa University - Overland Park, Kansas - Overland Park, KS

  Position Type: Graduate Assistant - Part Time 29 Hours

  Salary Range: Undisclosed

  Travel Percentage: Yes - Driving MVR Required

  Job Category: Academic ETL

  Description

  OUR UNIVERSITY

  Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States, is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa, Kansas- Residential Campus and Overland Park, Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park, Kansas.

  Ottawa University is a regionally accredited, church-related, private university that strives to integrate faith, learning, and life in the academic experiences of students.

  JOB SUMMARY

  Responsible for supporting the collection and management of institutional data in support of operations and projects for three university units: The Office of the Registrar, the Office of Academic Operations, and the Office of Institutional Effectiveness. Assists with gathering, analyzing, and reporting data to necessary internal and external constituencies. Provides administrative assistance to registrarial, assessment and accreditation activities.

  ESSENTIAL FUNCTIONS AND REQRUIED DUTIES OF THE JOB (provide list of items which are essential to effective outcomes in this role):

  • As assigned by the Office of the Registrar and the Office of Institutional Effectiveness, assist with special projects and initiatives.
  • As directed by the Office of Institutional Effectiveness, contribute to the development of evidence to support accreditation, assessment, strategic planning, and institutional effectiveness initiatives.
  • As directed by the Office of Academic Operations, maintain spreadsheet data of adjunct faculty schedules, build and administer course offers, and assist in file cleanup projects as assigned.
  • Maintain confidentiality of data and information during performance of duties and follow departmental safeguards for the security and integrity of all data/records. Handle information and activities with confidentiality as required by the Universitys Code of Conduct and Ethics.
  • Provide leadership to those with whom you work through your conduct, attitude, and professionalism. Represent the University to students, employees, alumni and external groups in a way that reflects well on OU.
  • Other duties as assigned

  PREFERRED EXPERIENCE:

  • Reliable, organized, and collaborative
  • Detail-oriented
  • Familiar with Excel and other MS Office applications
  • Good written and spoken communication skills

  STANDARD UNIVERSITY EXPECTATIONS:

  • Model and encourage collaboration among University departments assuring effective communication and operations.
  • Understand the University’s policies and, procedures, and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the University’s Code of Conduct and Ethics.
  • Provide leadership through conduct, attitude, and professionalism. Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University.
  • Be mindful and supportive of the overall Mission of Ottawa University.
  • Exercise Inclusivity in your daily actions accruing alignment within expectations of the University’s Mission Statement and Statement of Inclusion, Openness, and Community.

  NOTE

  This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship .

  Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information, or any other characteristic protected by law.

  Qualifications

  
  

  GRADUATE ASSISTANT GENERAL INFORMATION:
  A limited number of graduate assistants are available through various departments and campus locations.

  The selected candidates will be granted tuition waiver (18 credit hours per year) for one of Ottawa University's graduate programs, a partial meal allowance and a bi-weekly living stipend paid over 12 months. Renewals for a second year are based on the evidence of academic performance and quality execution of assigned duties.

  International candidates are only eligible to pursue the on-campus MBA degree of the programs that are offered. International students must also be able to secure an F1 student visa and meet the international admissions criteria for acceptance into the Ottawa University MBA program.

  Appointments are generally made to those students who have shown superior aptitude in their field of study as an undergraduate and who appear likely to render a high quality of service to the University through their appointment and service activities.

  All Graduate Assistants must be eligible to work in the United States and present the proper documentation to the Human Resources Department prior to beginning their graduate assistantship.

  Academic Requirements

  An individual must first be accepted and enrolled in an Ottawa University graduate program to be eligible for appointment as a Graduate Assistant. Admission requirements are as follows:

  1) Completed online admissions application at: https://www.ottawa.edu/

  2) REQUIRED application fee

  3) Submission of official undergraduate transcripts (3.0 GPA – minimum requirement) earned bachelor’s degree.

  4) Submission of a personal statement regarding career goals and three professional references.

  5) Other items as identified by the specific academic program

  Application Requirements

  Applicants must submit the following materials to be considered for employment.

  • A completed employment application is required.
  • Candidates should attach cover letter and resume.

• About the company

  Ottawa University is a private Baptist university with its main campus in Ottawa, Kansas, a second residential campus in Surprise, Arizona, and adult campuses in several locations throughout the United States.

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