• Job Description

  Req#: R-083992

  Job Title

  Graduate Program Coordinator I

  Agency

  Texas A&M University at Galveston

  Department

  Idc Research Management

  Proposed Minimum Salary

  Commensurate

  Job Location

  Galveston, Texas

  Job Type

  Staff

  Job Description

  A Glimpse of the Job

  The Graduate Program Coordinator I serves a key role in facilitating a positive academic experience for graduate students by assisting graduate student admissions and recruitment activities, student success activities, and performing general administrative tasks.

  Essential Duties/Tasks:

  PROSPECTIVE GRADUATE STUDENT ADVISING

  • Provide academic advice and guidance to prospective graduate students and applicants, which includes current TAMUG undergraduate students.

  • Help applicants navigate the TAMU graduate admissions process.

  • Discuss and advise students about career goals in relation to their academic achievement.

  
  ADMISSIONS PROCESSING

  • Monitors and tracks admissions applications for all College of Marine Sciences and Maritime Studies graduate programs to completion. Communicates with all applicants throughout the admissions process regarding missing credentials, timelines, and admissions decisions.

  • Co-ordinate with faculty and departmental stakeholders (e.g., Faculty Graduate Admissions committees, Graduate Program Chairs) to process completed graduate student applications for subsequent departmental review.

  • Facilitate communication regarding graduate admissions decisions between sponsoring faculty, departments, and prospective graduate students.

  • Provides ad hoc training on TAMU admissions software for faculty.

  • Maintenance and reporting of admissions-related data

  
  EVENT COORDINATION/RECRUITING AND OTHER

  • Plan and coordinate events for prospective and admitted graduate students, such as the semi-annual new graduate student orientation at TAMUG.

  • Plan and coordinate events to teach current TAMUG undergraduate how to plan, prepare, and apply for graduate school.

  • Facilitate and provide tours or information sessions for prospective students. Creates and gives presentations about the University and our graduate programs to visiting groups.

  • Attends recruiting events on behalf of the Graduate Studies Office (e.g., Career Fair, Graduation Fair, Aggieland Saturday)

  • Serve as an advisor for graduate student organizations.

  • Works with academic departments and Research and Graduate Studies to develop recruitment plans.

  • Performs other duties as assigned

  What you need to know

  Salary Range: $45,000-49,000 annually. Compensation will be commensurate to selected hire’s experience.

  Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

  Required Education and Experience

  • Bachelor’s degree or an equivalent combination of education and experience.

  • No experience required.

  Preferred Qualifications

  • Experience in admissions or academic advising.

  Knowledge, Skills, and Abilities

  • Looking for a well-organized individual that enjoys multi-tasking, attention to the customer service needs in a highly dynamic university environment (potential students, students, faculty and staff) and achieving team goals. Preferred knowledge of Liaison or HALDA but not required. Occasional weekend work for recruiting or campus events (i.e. semi-annual Aggieland Saturday).

  • Strong organizational and record-keeping skills.

  • Effective communication and interpersonal skills.

  • Ability to support event or activity coordination.

  • Proficiency in standard office software and technology.

  • Ability to work with confidential information.

  • Ability to think critically

  • Ability to multitask and work cooperatively with others.

  Physical Requirements

  Occasional lifting of recruitment boards - 10 pounds

  Other Requirements and Factors

  • This position is security sensitive

  • This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

  • All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

  Who we are

  We are the ocean campus of Texas A&M University at Galveston. Our employees come from throughout the world, with many different perspectives, talents, lived experiences, and interests. Aggies by the Sea promote a welcoming and highly productive work environment. We support the university’s goals to recruit and retain a quality workforce and encourage life-long learning practices. We will do our part to assist you in your new position and encourage you to take advantage of training and development opportunities that are available to help you be successful.

  Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

  All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

  Equal Opportunity/Veterans/Disability Employer.

• About the company

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