GENERAL SUMMARY/OVERVIEW:

Under the direct supervision from the Senior Grant Administrator, the Grant Coordinator provides administrative support in the preparation of grants across the Department, monitoring of budgetary performance, coordinating new hires, processing Visa applications, and submission of required reports for designated grants and contracts.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Pre-Award Duties

• Works with Principal Investigators and their support staff to coordinate all aspects of grant submission through Insight proposal development; review budgets to ensure proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions.
• Reviews grant applications prior to submission to Research Management to ensure compliance with institutional and funding agency’s regulations. Alert investigators to any necessary changes. Maintain files of all submitted grant applications. Functions as resource person in clarification of policies and works with Principal Investigators to achieve compliance. Ensure timely set-up of new funds.
• Works closely with the Principal Investigators and with the Sr. Grants Administrators to ensure timely submission of applications, progress reports and other required documents.

Post-Award Duties

• Assist with fund monitoring monthly to ensure accuracy and compliance.
• Assist with processing of Journal Entries to reallocate improperly charged expenses
• In coordination with Research Finance, oversees contract billing and receivables.
• Assist Principal Investigators with the electronic submission of their bi-annual effort certification reports.
• Coordinates and prepares reports for post-award meetings with Sr. Grant Administrators and Administrative Director.

Human Resource Duties

• Works with HR and Principal Investigators on the administrative components involved in hiring new staff
• Works with Partners Office for International Professionals & Students (PIPS) on administrative documents needed for hiring International Staff
• Coordinates Merit Review process with Investigators for the processing of monthly reviews

Other Duties

• Kronos timekeeping for weekly staff
• Assist with special project assignments related to Departmental Reporting and metrics

QUALIFICATIONS:

• High School diploma required
• Bachelors Degree strongly preferred
• Minimum of 1 year of related experience required

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

• The position requires excellent organizational skills and flexibility in order to meet grant deadlines.
• Demonstrated proficiency in Microsoft Office, Word, Excel and Internet applications.
• Accounting and analytical skills
• Ability to learn and apply new skills quickly
• Excellent interpersonal/communication skills
• Highly goal oriented and self-motivated.

FISCAL RESPONSIBILITY:

Assists Sr. Grant Administrators and the Administrative Director for Research with financial oversight of funds.

Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.