Career Opportunity

The city of Las Vegas invites applications for Grant Program Coordinator. This position coordinates, plans and administers federal, state and local grant and subsidy programs to provide decent, safe and affordable housing and community facilities; coordinates property acquisitions and dispositions for city housing programs; and administers public service funds targeted for low and moderate-income and special needs citizens.

This position is grant funded, and the length of the assignment is depended on funding availability.

The purpose of this recruitment is to establish an eligible list for current and/or future openings which may include part-time or full-time positions.

The eligible list will remain in effect for a period of 6 months from the date of certification and may be extended for a period of up to 2 years.

Ideal Candidate

This position will support the Department of Neighborhood Services’ grant administration of the Choice of Neighborhood Implementation Grant authorized by the U.S. Department of Housing and Urban Development. The ideal candidate should possess the ability to prioritize tasks and have experience in grant administration and compliance. They will have demonstrated knowledge of costs principles and allowable grant expenses, experience in compliance monitoring, and have excellent skills in establishing and maintaining effective working relationships.

Supervision Received

Receives general supervision from higher level supervisory or management staff.

Type of Examination:
A civil service examination will be conducted in accordance with the Civil Service Rules of the city of Las Vegas. The supplemental questions are the examination. Falsification of information may result in disqualification from a recruitment or removal from a city position. Additional information will not be accepted after the closing date. The supplemental questions are weighted 100% for placement on an eligible list, and must be worked on individually by the applicant only. The supplemental questions of all qualified applicants will be reviewed for placement on an eligible list.

Selection Process:
Final candidate selection will include list placement and may include hiring interview (if applicable). Any individual offered employment will be required to pass a pre-employment drug test, complete background check, and may be required to demonstrate the ability to perform the physical requirements of the job. Some positions may require preliminary background checks.

Essential Functions:

1. Participates in planning, coordinating and administering various federal, state and local grant and subsidy programs, such as HOME Investment Partnerships Program (HOME), Community Development Block Grants (CDBG), Housing Opportunities for Persons with AIDS (HOPWA), Emergency Shelter Grant (ESG), Neighborhood Stabilization Program, Low Income Housing Tax Credit, Low Income Housing Trust Fund, Private Activity Bond, and RDA Set-Aside Funds.
2. Administers assigned projects; coordinates committee meetings; participates in strategic planning for assigned programs; writes funding proposals; completes federal, state and local reports.
3. Monitors projects and programs to ensure compliance with all applicable federal, state and local regulations and requirements such as labor standards, environmental reviews and project and program eligibility; conducts inspections of properties or other on-site compliance reviews as needed.
4. Conducts and attends pre-bid and pre-construction meetings.
5. Prepares and updates information for assigned programs' application process; reviews completed applications for threshold compliance.
6. Coordinates and facilitates the Community Development Recommending Board (CDRB) committee meetings, including presentations, reviews and coordinating recommendations for City Council action.
7. Designs, develops, reviews and analyzes plans, reports, position papers, permits, applications, fact sheets, promotional materials and related documents regarding assigned projects and activities; gathers statistics and resource materials for a variety of research projects.
8. Serves as liaison for the city with public, outside agencies and vendors. Represents the city on various committees and work groups. Receives and responds to complex and sensitive issues. Handles inquiries and complaints from start through resolution in an efficient and timely manner.
9. Participates in the preparation and administration of program budgets. Review and reconcile all financial transactions, expenditures, and identifies and reports potential financial overruns, conflicts with contract provisions, applicable laws, rules and regulations at an early stage.
10. Assists with periodic audits of records and procedures; develops and implements tracking systems to ensure the timely progress of projects.
11. Processes various legal documents; maintains manuals; maintains a variety of automated and manual logs, records and files; performs a variety of administrative work related to area of assignment.
12. Provides technical assistance to city staff, other governmental agencies, non-profit agencies and the public.

Marginal Functions:

1. Administers and monitors special projects as assigned.
2. Stays abreast of trends, programs and legislation affecting assigned programs and client populations.
3. Performs related duties and responsibilities as required.

Experience:

Two years of experience in any of the following areas: federal entitlement programs, local or state social services programs, community development, public housing development or planning, land development, property and construction management, construction contract administration or a related field.

Training:

Bachelor's degree from an accredited college or university with major in business, accounting, marketing, urban studies, economics, social work, sociology, public administration or a related field.

May substitute combination of equivalent education and related experience. The city assesses 1.5 years of fulltime experience as equivalent to one year of education.

Special Requirements:

Employees in this position are required to attend recurring training as mandated by various grant and subsidy program agencies. Some out of town travel is required.

Knowledge of:

Federal, state and local grant and subsidy programs
Real estate and business development finance principles.
Project coordination and monitoring.
Homeless services, programs and issues.
Deferred loan programs.
Contracts, contract administration and oversight, bidding procedures and policies and requests for proposal.
Report preparation.
Records retention and management requirements.
Common office software, such as word processing, spreadsheet and database programs.
Budget development and administration.
Research techniques, methods and procedures.
Techniques for interacting with a wide variety of public and private officials, business owners and the public.
Business English, including grammar, punctuation, spelling and sentence structure.

Skills in:

Negotiating and working cooperatively with representatives of citizens groups, governmental officials at all levels, executives of private and public agencies and community leaders.
Reading and interpreting government, construction and financial documents.
Using initiative and independent judgment within established guidelines.
Interpreting, applying, explaining and enforcing applicable laws, codes, regulations, policies and procedures.
Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, recommending best options and implementing approved solution in support of goals.
Reading and understanding financial statements and pro forma analyses of housing development.
Learning to implement federal entitlement programs, housing development and rehabilitation projects.
Learning to implement federal housing grant and subsidy programs.
Learning techniques and programs to retain, expand and attract businesses.
Learning procedures and activities involved in developing vacant parcels of land.
Learning to implement the methods, techniques and requirements for developing assisted and affordable housing.
Learning to recognize the problems and issues unique to inner-city areas.
Speaking in public in various situations.
Producing written documents with clearly organized thoughts using proper English sentence construction, grammar and punctuation.
Communicating clearly and concisely, both orally and in writing.
Establishing and maintaining effective working relationships with those contacted in the course of work.

Competencies:

Core Workforce Competencies

Professionalism – Demonstrates core values by being honest, respectful and positive.

Effective Communication – Expresses verbal and written thought in a clear and understandable manner.

Customer Focus – Demonstrates genuine concern and satisfies external and/or internal customers based on the CLV core purpose and values.

Adaptability – Able to effectively modify behavior to suit changing workforce demands.

Problem Solving – Solves problems by considering all causes, solutions and outcomes.

Productive Partnerships – Develops, maintains and strengthens partnerships with others.

Technical and Safety Expertise – Possesses a depth of knowledge, skill and ability in a technical (job) area.