Starting Annual Wage: $53,560/yr + DOE
Schedule: Monday-Friday, 8am-5pm

At Virginia Garcia Memorial Health Center, we welcome diversity; we encourage, uplift, and are honored to serve people who have been historically underrepresented and underserved. Our mission is to provide high-quality, culturally appropriate healthcare to low-income residents of Washington and Yamhill Counties, with a special emphasis on seasonal and migrant farm workers and others with barriers to receiving healthcare. We strive to provide an inclusive environment that welcomes and values the diversity of the people we employ and serve.

Virginia Garcia Memorial Foundation provides enduring support for Virginia Garcia Memorial Health Center through funding, community relations and the cultivation of community partners.

If you are unsure whether you meet all the required qualifications for this role but are interested and passionate about this potential position, we encourage you to apply.

Job Summary: The Grants Associate (GA) is an integral member of the Public Grants Team (PBGT). The GA manages a portfolio of public grants (city, county, and state) that align with Virginia Garcia’s Strategic Plan, overseeing all aspects of proposal development and submission. In addition, the GA oversees the portfolio’s implementation of grant agreements, contracts, and cooperative agreements; provides technical assistance to Health Center staff supporting the implementation; and guides alignment with all grant requirements. Some evening and weekend work will be required.

Essential Duties and Responsibilities:

· Manage a portfolio of public grants from city, county, and state sources, from proposal development, proposal writing and budget development, to the stewardship of awarded grants.

· Evaluate public funding opportunities that align with Virginia Garcia’s strategic plan and fundraising goals.

· Lead research and development of new funding opportunities that fall within the portfolio.

· Create and implement a work plan for vetted funding opportunities, and initiate meetings with Health Center staff, including department directors, for proposal development.

· Manage the development, implementation, monitoring of budgets for grant portfolio, including spend-down plans and revenue projections.

· Manage reporting for grant portfolio, including tracking and reconciling grants-related activities, in partnership with the Finance Team and Controller.

· Ensure compliance of all grants under management by meeting local, state, and federal statutes, rules, and guidance, as well as funder requirements.

· Support the overall planning and execution of Foundation events.

· Support private grant fundraising efforts as needed, including proposal writing.

· Perform other duties as assigned.

· Handle protected health information in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

HIPAA Requirements:

The Grants Associate (GA) may have access to PHI in order to perform their job duties. The GA may also handle PHI for disclosure to outside entities. Applying the minimum necessary standard of HIPAA, the designated record sets to which this employee will have access include: all sections of the medical record, patient demographic information in the practice management system, and incoming records, reports, results, consultations, etc. The GA is required to read the content of these records only the extent needed to accomplish the assigned task.

Knowledge, Skills and Abilities Required:

· Excellent interpersonal and written communication skills with ability to research and compile data on population needs, program models and prospective funding sources.

· Highly proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

· Ability to incorporate complex ideas into clear and concise written products.

· Self-starter with high level of organizational skills, and ability to independently organize and prioritize workload, manage multiple deadlines, and meet grant proposal goals.

· Commitment and alignment to Virginia Garcia’s mission, vision, and values.

Education and Experience Required:

· Bachelor's degree in a relevant field and four years grant writing/grant management or equivalent combination of education and experience.

· Experience with organizations that provide health care and/or address the social determinants of health is preferred.

Behavioral Competencies:

Accountability

· Role model VG’s mission, vision, and shared values.

Customer-Focus

· Listen to the voice of the customer and strive to delight them by exceeding their expectations.

Teamwork

· If someone needs help, help them.

Initiative

· Be innovative, apply fresh ideas, and continuously improve how you do your work.

Confidentiality

· Maintain strict confidentiality and respect the privacy of others.

Ethical

· Demonstrate integrity, honesty, and stewardship in all encounters at work.

Respect

· Demonstrate consideration and appreciation for co-workers and patients.

Communication

· Demonstrate the ability to convey thoughts and ideas as well as understand the perspective of others.

Physical Requirements:

· Standing: up to 20%

· Walking: up to 30%

· Sitting: up to 75%

· Reaching/stooping/bending: 5%

· Computer usage: up to 75%

· Travel: up to 10%

· Occasional night and weekend work required.

· Must be able to occasionally lift/carry up to 25 lbs. (e.g., supplies and other materials)

Working Environment/Physical Hazards:

· Work in a well-lighted, ventilated office environment

Office Equipment Used:

· Computer – data entry, word processing, internet, email

· Telephone, fax, copier, scanner, printer

Immunization:

Staff members must meet immunizations requirements as stated in VGMHC’s immunization policy and state and federal guidelines.

Job classification represents a general outline of the essential and major job duties, functions and qualifications required. They cannot be all-inclusive and comprehensive due to the dynamic nature of work performed to accomplish VGMHC’s Mission.

Qualifications

Education

Preferred

Bachelors

Experience

Required 4 years

Education and Experience Required: · Four years grant writing/grant management or equivalent combination of education and experience. · Experience with organizations that provide health care and/or address the social determinants of health is preferred.

Behaviors

Required

Team Player : Works well as a member of a group

Innovative : Consistently introduces new ideas and demonstrates original thinking

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

Preferred

Enthusiastic : Shows intense and eager enjoyment and interest

Functional Expert : Considered a thought leader on a subject

Motivations

Required

Self-Starter : Inspired to perform without outside help

Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization