• Job Description

  Req#: 32439618168

  Head of Administration & Special Projects (49ers Foundation)

  Join to apply for the Head of Administration & Special Projects (49ers Foundation) role at San Francisco 49ers.

  This range is provided by the San Francisco 49ers. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

  Base pay range

  $105,000.00/yr - $115,000.00/yr

  The Head of Administration & Special Projects plays a critical role in increasing the 49ers Foundation's community impact by driving operational efficiencies. This position provides high-level administrative support to the Executive Director, facilitates board and executive leadership initiatives, and leads special projects focused on philanthropic strategy. The ideal candidate is highly organized, proactive, and experienced at managing multiple priorities in a fast-paced sports and/or nonprofit environment.

  Responsibilities and Duties:

  • Provides high-level administrative support to the Executive Director, including calendar management, correspondence with key stakeholders, and meeting preparation.
  • Serves as the primary liaison for the 49ers Foundation's Board of Directors, managing meeting logistics, board materials/portal, and communications.
  • Coordinates and oversees scheduling of board and committee meetings, including agenda creation, documentation, and follow-up on key action items.
  • Manages the operations and events staff.
  • Maintains discretion while handling sensitive organizational and executive-level information.
  • Streamlines internal processes to improve efficiency across Foundation administrative operations.
  • Oversees office operations, including ordering supplies, managing donor gifts, and coordinating team-building activities such as retreats and off-site events.
  • Assists in budget management, financial forecasting, and compliance tracking to support the 49ers Foundation's annual fiscal responsibilities, including but not limited to annual reports, 990 narratives, and monthly newsletters.
  • Works closely with internal communications teams and external partners to develop and execute brand-aligned initiatives that drive community engagement and fundraising efforts.
  • Supports the execution of in-event fundraising at 49ers Foundation marquee events, including auctions, raffles, merchandise sales, and more.
  • Other duties as assigned.

  Game Day and Event Responsibilities:

  • Provides on-site support for all home games at Levi's Stadium, ensuring smooth execution of Foundation-led initiatives.
  • Oversees the coordination and execution of game-day charitable sponsor and donor hospitality.
  • Supports the planning, logistics, and communications strategies of signature fundraising events, including Kickoff: Players for a Purpose, Golden Getaway, and Holiday Sports Auction.

  Required Abilities and Skills:

  • Strong organizational and time management skills, with the ability to manage multiple projects and competing priorities.
  • Excellent written and verbal communication skills, with a proven ability to interact professionally with executives, board members, and external stakeholders.
  • Proficiency in Microsoft Suite (Excel, Outlook, PowerPoint, Word), Google Docs, Slack; experience managing virtual meetings via Outlook.
  • Ability to problem-solve creatively and independently, identifying solutions to challenges that arise in a fast-paced environment.
  • Availability to work all home games at Levi's Stadium and occasional nights/weekends/holidays for events.
  • This role is ideal for a highly motivated professional looking to merge administrative expertise with high-impact special projects in sports philanthropy.

  Education and Experience:

  • 6-8 years of relevant experience in administrative support, event management, fundraising, marketing, or nonprofit operations (experience in a sports or entertainment setting is a plus).
  • Experience managing budgets, inventory, and travel logistics.
  • 2-3 years of experience supervising staff preferred.
  • Prior experience working as an executive assistant or chief of staff preferred.

  Physical Demands and Work Environment:

  The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

  The employee will usually sit in a typical office environment and may be exposed to outdoor weather conditions.

  The employee must frequently sit, use hands or fingers, handle or feel objects, tools, or controls, and reach with hands and arms. The employee is regularly required to talk or hear. The employee is occasionally required to stand, walk, lift, and move up to 25 pounds. Specific vision abilities this position requires include close vision, distance vision, and the ability to adjust focus.

  This position requires the ability to work extended hours and weekends.

  Travel:

  5% of local travel time is expected for this position.

  Seniority level

  • Director

  Employment type

  • Full-time

  Job function

  • Other

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