• Job Description

  Req#: R0040370

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  Type of Position:

  Management, Supervisory

  
  Workstudy Position:

  No

  
  Job Type:

  Regular

  
  Work Shift:

  Day Shift (United States of America)

  
  Sponsorship Available:

  No

  
  Institution Name:

  University of Arkansas at Little Rock

  The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

  Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

  If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180 .

  For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.

  
  Department:

  Mitchell

  
  Department's Website:

  https://ualr.edu/law/clinical-programs/

  
  Summary of Job Duties:

  The UA Little Rock Bowen School of Law operates a Legal Clinic, which is a law firm within the law school that provides legal services to low-income Arkansans. The Legal Clinic is staffed by supervising attorneys, and the attorneys work with law students to provide services to clients. The Clinic offers representation in several areas, including family law, tax law, consumer protection, veterans’ benefits, mediation of various types of legal disputes, and advice to small businesses and entrepreneurs. The HEI Program Coordinator is a 12-Month, full-time position that provides administrative support to clinical faculty and programs as assigned by the Associate Dean for Experiential Learning and Clinical Programs and by the Clinic Managing Attorney.
  
  The purpose of this position is to provide administrative support in the day-to-day operations of a busy law office held within a University setting as well as execute the vision and direction of the Law School Dean and the Law School Associate Dean for Experiential Learning and Clinical Programs. This position is governed by state and federal laws and agency/institution policy.

  
  Qualifications:

  Required Education and/or Experience:

  • A bachelor's degree; plus two years of experience in business office practices or program administration OR;
  • The formal education equivalent of a high school diploma, plus one year of specialized training in business management, business education, or a related field;
  • Three years of experience in a specialized or a related field applicable to work performed;
  • Qualified to become a notary public.

  Preferred Education and/or Experience:

  • Prior work experience as an administrative assistant in a law office.

  Job Duties and Responsibilities:

  • Assist the Clinic in supervising attorneys with their clients and teaching responsibilities;
  • Prepare correspondence and legal documents;
  • Create and maintains client and case files using case-management software;
  • Use case management software to screen new clients for potential conflicts of interest;
  • Prepare and process travel and reimbursement documents for Clinic supervising attorneys and students;
  • Prepare check requests for Clinic supervising attorneys;
  • Prepare applications for students to represent clients under the Arkansas student practice rule;
  • Prepare and mails regular and certified mail;
  • Order office supplies, as needed;
  • Assist Clinic supervising attorneys in preparing, maintaining, and copying materials and documents for classes taught;
  • Answer clinic telephones, routes calls, takes messages, check clients in for meetings with supervising attorneys and students;
  • Respond to members of the public who come to the Clinic with walk-in inquiries about legal questions;
  • Handling other duties as assigned by the Associate Dean for Experiential Learning and Clinical Programs and the Clinic Managing Attorney.

  Additional (Non-Essential) Responsibilities:

  • Attend applicable trainings to keep up-to-date and improve job performance.

  Knowledge, Skills, and Abilities:

  • Knowledge of state, federal, and university rules, regulations, and procedures;
  • Assist in maintaining Clinic office policies and procedures;
  • Ability to work collaboratively and independently with common goals as part of a team;
  • Ability and willingness to take the initiative in learning and integrating knowledge of office procedures;
  • Ability to use Google mail (gmail) and Google docs;
  • Ability to use Clio Legal Practice Management software;
  • Knowledge of office-management practices;
  • Excellent interpersonal communication skills and the ability to conduct all interactions with the public with the utmost civility, professionalism, and empathy;
  • Excellent customer service skills;
  • Excellent written and oral communication skills.
  • Ability to maintain the confidentiality of client and case information;
  • Ability to compile statistics into reports;
  • Ability to work in a diverse and dynamic environment;
  • Ability to use Microsoft Office suite programs, including Word, Excel, and PowerPoint;
  • Ability to demonstrate patience and accuracy in resolving client, student, faculty, and staff concerns.

  
  Additional Information:

  Please upload all required documents in your application's "Resume/Cover" attachment section of your application (before hitting the submit button), if you want to be considered for this position.

  
  Salary Information:

  $35,031.00

  
  Required Documents to Apply:

  List of three Professional References (name, email, business title), Resume

  
  Optional Documents:

  Cover Letter/Letter of Application

  
  Special Instructions to Applicants:

  Please upload all required documents in the "Attachment" section, if you want to be considered for this position. You must submit all documents before you hit the submit application button.

  
  Recruitment Contact Information:

  Larry Rhodes, Program Coordinator, ljrhodes@ualr.edu

  
  All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

  Please do not send to listed recruitment contact.

  
  Pre-employment Screening Requirements:

  Criminal Background Check, Financial Credit Check, Sex Offender Registry

  The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry ( MVR ) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

  The University of Arkansas at Little Rock is an equal opportunity employer committed to a diverse workforce.

  The University of Arkansas at Little Rock is an equal opportunity, affirmative action employer and actively seeks the candidacy of minorities, women, veterans, and persons with disabilities. Under Arkansas law, all applications are subject to disclosure. Persons hired must have proof of legal authority to work in the United States.

  Constant Physical Activity:

  Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking

  
  Frequent Physical Activity:

  Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking

  
  Occasional Physical Activity:

  N/A

  
  Benefits Eligible:

  Yes

• About the company

  The University of Arkansas is a public land-grant, research university in Fayetteville, Arkansas.

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