• Job Description

  Req#: R0001503

  POSITION SUMMARY

  Hospitality staff are responsible for the general operations of office pantries and the staff dining room that serves 400 + staff on a daily basis.

  This responsibility includes assisting with Grubhub web lunch orders, unpacking and stocking food supplies, organizing and scheduling cleaning for multiple pantries, keeping track of inventory, loading and unloading commercial dishwashers, meeting/event set up and clean up, for all our offices located at 160 Fifth Avenue, 162 Fifth Avenue and 915 Broadway. This position requires lunch Monday to Friday and dinner Tuesdays and Thursdays coverage (summer dinners are five days a week – June to August). The Hospitality operational hours are 7:00am to 7:00pm. There will be different shifts offered to cover this time frame with a rotational schedule.

  ESSENTIAL FUNCTIONS/RESPONSIBILITIES

  • Act as the primary liaison with staff and hospitality vendors regarding all hospitality needs of the Foundation
  • Prepare lunch order list and print labels
  • Accept and set up lunch deliveries
  • Identify and resolve issues with food delivery, make recommendations to avoid issues in the future
  • Unpack and organize hospitality items for the main dining room and all office pantries located at 160 Fifth Avenue and 162 Fifth Avenue
  • Assist with lunch and breakfast meeting set-up and clean up. Return the room to its original state in a timely manner after the conclusion of a meeting
  • Special Events - Accept food deliveries and set up in the appropriate meeting location
  • Keep the pantries, shelves, refrigerator, and floors, clean and tidy
  • Loading and drying heavy loads of dishes
  • Monitor all pantry supplies including condiments, fruits and snacks, paper products and cleaning supplies.
  • Escalate repair and cleaning issues to the appropriate facilities repair team when required
  • Assist the manager and supervisor with various administrative tasks
  • Compose online posts with important updates, reminders, and events information on behalf of the department
  • Record and distribute meeting minutes from team meetings
  • Revise Hospitality documents with updates and new procedures
  • Perform data entry of employee lunch orders on a weekly basis
  • Handle sensitive information in a confidential manner
  • Reply to email, telephone, and in-person inquiries while maintaining professional communication with other departments, as well as the Hospitality Team
  • Design and upload presentation slides to television monitors using Canva and Trilby system
  • Compose instructional guides for new software used by the Hospitality Team
  • Update and backup laptops monthly
  • Submit expense reports through Concur
  • Create signage as needed for pantries and the 11th floor dining room

  MINIMUM QUALIFICATIONS:

  • Excellent interpersonal skills. Position requires the ability to work well with others in a team setting, demonstrates poise, tact and diplomacy.
  • Comfortable with daily cleaning and being on your feet for most of the day
  • Able to prioritize, handle demands and meet deadlines
  • Must have computer and phone communication skills
  • Able to multi-task and work well under pressure
  • Strong organizational skills
  • Able to complete responsibilities with minimal supervision
  • Punctual and reliable
  • Find projects during downtime with awareness of the daily routine
  • Experience in a similar position a plus
  • Able to lift 30+ pounds

  COMPENSATION AND BENEFITS

  • The full-time annual compensation is $46,000.
  • In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.

  THE SIMONS FOUNDATION’S DIVERSITY COMMITMENT

  Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law.

• About the company

  The Simons Foundation is a private foundation established in 1994 by Marilyn and James Harris Simons with offices in New York City.

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