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Job Description
- Req#: A1739-25-0020?language=en&page=269&sort=publicationDateDesc
- Evidence of a good general standard of education
- CIPD qualification
- Excellent communication and customer service skills
- Ability to make employees feel at ease
- Ability to communicate across all levels
- Ability to work accurately and effectively to deadlines
- Ability to use initiative to ensure HR administration processes runs smoothly
- Excellent organisational skills, with an ability to prioritise important tasks
- Good IT skills particularly in Microsoft Office.
- Problem solving skills
- Accurate and methodical approach
- Recognise own development needs and recognise how these may be met
- Flexibility to work independently or as a member of a team to achieve organisational goals
- Ability to coordinate and maintain various documents including guides, contracts and policies
- Ability to work under pressure
- Ability to adapt and change in a fast-paced environment
- Experience of administrative work including record keeping, scanning, printing and data entry
- Experience of managing multiple tasks and meeting company objectives.
- Experience with online databases /CRMs.
- Experience of recruitment legalities
- Experience of working across multiple sites
- HR administrative experience
- Ability to communicate and engage with colleagues at all levels from within the organisation.
- Excellent verbal and written communication skills, including the ability to communicate sensitive or contentious information.
- Experience in a health provider organisation, preferably primary care setting
- The candidate must demonstrate an understanding of our values.
- Evidence of a good general standard of education
- CIPD qualification
- Excellent communication and customer service skills
- Ability to make employees feel at ease
- Ability to communicate across all levels
- Ability to work accurately and effectively to deadlines
- Ability to use initiative to ensure HR administration processes runs smoothly
- Excellent organisational skills, with an ability to prioritise important tasks
- Good IT skills particularly in Microsoft Office.
- Problem solving skills
- Accurate and methodical approach
- Recognise own development needs and recognise how these may be met
- Flexibility to work independently or as a member of a team to achieve organisational goals
- Ability to coordinate and maintain various documents including guides, contracts and policies
- Ability to work under pressure
- Ability to adapt and change in a fast-paced environment
- Experience of administrative work including record keeping, scanning, printing and data entry
- Experience of managing multiple tasks and meeting company objectives.
- Experience with online databases /CRMs.
- Experience of recruitment legalities
- Experience of working across multiple sites
- HR administrative experience
- Ability to communicate and engage with colleagues at all levels from within the organisation.
- Excellent verbal and written communication skills, including the ability to communicate sensitive or contentious information.
- Experience in a health provider organisation, preferably primary care setting
- The candidate must demonstrate an understanding of our values.
Job summary
We are seeking an organised and proactive Human Resources Administrator to become a valued member of our HR team. In this role, you'll provide essential administrative support across all HR functions, including recruitment, onboarding, and employee lifecycle management.
Our ideal candidate is highly organised, enjoys juggling multiple tasks, and has a genuine passion for people, processes, and systems. If you thrive in a collaborative environment and are eager to contribute to a growing team, wed love to hear from you.
The role is for 12 hours per week, based at Ivybridge Health Centre, across 3 days.
The closing date is the 21st July. With interviews on the 30th July.
Main duties of the job
To provide administrative support to the HR officer where required. This includes supporting employee relations, training and development, retention and recruitment, and employee benefits.
To provide reports from the HR system to enable quarterly reporting to the Board with specific key employee information relating to HR matters as requested.
To adopt best practice and comply with employment legislation, mitigating any risks to the business.
To administer an effective HR function to meet the growing and changing needs of the Group.
Share all staff communications and ensure timely and accurate communication.
To administer the recruitment process for staff and ensure timely issue of all legal documentation.
Data cleanse the HR data systems, training system and health benefit system.
To be responsible for your own continuing self-development, undertaking training as appropriate.
To undertake other duties appropriate to the grading of the post as required.
Must be able to work flexible hours.
About us
Beacon Medical Group Practice is a single practice, Primary Care Network (PCN), providing care to 43,000 patients across Plympton and the South Hams. We are a team of Partners, Salaried GPs, Paramedics, Clinical Pharmacists, Pharmacy Technicians, , Practice and specialist Nurses, HCAs, Phlebotomists, First Contact Physios, Social Prescribers, Advanced Clinical Practitioners, Clinical Practitioners and Administrative support staff. Our mission is to give all our patients the right care, at the right time, in the right place. We are a forward thinking partnership always looking for opportunities to improve services for our patients. We have a good reputation for delivering good healthcare, leading at scale and innovating primary care services. This is a really exciting time to be joining us as we diversify our teams, our partnership and services.
If you join our team; you will receive support, opportunities to grow in your role, training, and work with colleagues who care about you.
Details
Date posted
02 July 2025
Pay scheme
Other
Salary
£12.21 an hour
Contract
Permanent
Working pattern
Part-time
Reference number
A1739-25-0020
Job locations
Ivybridge Medical Practice
Station Road
Ivybridge
Devon
PL210AJ
Job descriptionJob description
Job responsibilities
Administrative Support:
Upload all requested documents to HR database
Upload all external training to bluestream and link to module
Collate all star of the month information for the managers meeting
Process the certificates for the star of the month
Update annual contracts following pay rise
Administer all contracts and flexible working requests through HR database
To provide information from the HR database to create reports as requested.
Administer Monthly bluestream reports for line managers
Data cleanse HR database with all change of contracts, job titles, training certificates, ensure jobs and locations match contracts, job and job holder lists are accurate
Ensure HR database hierarchy is set up accurately, especially when changing management roles.
Ensure holidays are updated annually on HR database manually calculating and adding bank holiday entitlement
Ensure all holidays are manually checked and changed with change of hours on HR database
Administer annual seasonal changes on HR database
Ensure timely and accurate communication with all BMG staff
Share Beacon wide emails as required.
Liaise with HR Officer to enable contact lists to be up to date.
Recruitment:
Be responsible for all areas of administration of recruitment in conjunction with the HR Officer
Liaising with the Line Managers and advertising as per Line manager requests for timely NHS jobs advert placement.
Set up job on HR database including adding JD, hierarchy of role pay details etc.
Be main point of contact for all potential candidate liaising with line managers.
Monitoring the NHS jobs advertisements
Administration of all paperwork to line managers for shortlisting process
Administration for all interviews liaising with the Line Managers
File all paperwork for the applicable time frame.
Create candidate information on HR database, link to job created and create offer letter
Administration of all legal pre-application documentation for new starter and file appropriately
Monitor receipt of all legal pre-employment documentation and chase where relevant
Update all received documentation onto HR data-base and liaise with Line managers for potential start dates once all received
Where applicable arrange for DBS application with candidate.
Complete and verify all right to work in the UK paperwork, DBS verification paperwork, Smartcard ID paperwork and administer all appropriate electronic systems
Where appropriate issue letter and policy, code all potential employees and their dependants as staff as patients, link all addresses of dependants to the employee and link with Admin Team lead if patients of partners.
Create employee through NHS spine for smartcard and set up, modify position for relevant job role and update with UUID. For existing smartcard users modify permissions to Beacon and modify role.
Create contract for new candidate ensure prior to first day of employment
Liaise with Payroll details of new starter
Create accounts and log ins for all HR related systems such as Systm one, Windows, CIPHR, NHS Mail, Bluestream and record all passwords on Induction paperwork. Where applicable set up ICE log ins.
Administer probation process on HR database and Healthshield database
Leavers:
Administer the leavers process for staff and ensure timely issue of all legal documentation.
Process resignation letter and upload to HR database
Create employee as a leaver through the HR database
Acknowledge receipt of resignation and send letter to employee with exit interview and liaise with HR Officer
Systems:
Data cleanse following systems
HR database
Healthshield
Blue stream
Microsoft
Systm 1
NHS mail
Smartcard
DBS online
DCCR
Administer Medical Students, Nurse Students and Locums in liaison with the relevant line manager for all the required systems i.e.
Blue stream
Microsoft
Systm 1
NHS mail
Smartcard
Health and Safety:
Ensure all members of staff comply with the Groups health and safety policy
Carry out risk assessments to comply with current Health and Safety legislation
Ensure any health and safety concerns are reported to the Operations Manager
To be aware of and adhere to applicable practice rules, regulations, legislation and procedures, national legislation (Health and Safety, COSHH, Data Protection).
Equality and Diversity:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues
Act in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with group processes and policies and current legislation
Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
Behaving in a manner that is welcoming, non-judgemental and respects the individuals circumstances, feelings, priorities and rights
The details contained in this job description are not exhaustive and may change as the post develops.
Governance:
Identify and record risks and issues, developing contingency plans with service and contract leads
Ensure the PCN is compliant with health and safety policies and procedures to reflect current best practice
Ensure that the PCN board and Clinical director adhere to the governance structure as set out in the network agreement
Confidentiality:
To maintain confidentiality of information acquired in the course of undertaking duties for the practice.
Job responsibilities
Administrative Support:
Upload all requested documents to HR database
Upload all external training to bluestream and link to module
Collate all star of the month information for the managers meeting
Process the certificates for the star of the month
Update annual contracts following pay rise
Administer all contracts and flexible working requests through HR database
To provide information from the HR database to create reports as requested.
Administer Monthly bluestream reports for line managers
Data cleanse HR database with all change of contracts, job titles, training certificates, ensure jobs and locations match contracts, job and job holder lists are accurate
Ensure HR database hierarchy is set up accurately, especially when changing management roles.
Ensure holidays are updated annually on HR database manually calculating and adding bank holiday entitlement
Ensure all holidays are manually checked and changed with change of hours on HR database
Administer annual seasonal changes on HR database
Ensure timely and accurate communication with all BMG staff
Share Beacon wide emails as required.
Liaise with HR Officer to enable contact lists to be up to date.
Recruitment:
Be responsible for all areas of administration of recruitment in conjunction with the HR Officer
Liaising with the Line Managers and advertising as per Line manager requests for timely NHS jobs advert placement.
Set up job on HR database including adding JD, hierarchy of role pay details etc.
Be main point of contact for all potential candidate liaising with line managers.
Monitoring the NHS jobs advertisements
Administration of all paperwork to line managers for shortlisting process
Administration for all interviews liaising with the Line Managers
File all paperwork for the applicable time frame.
Create candidate information on HR database, link to job created and create offer letter
Administration of all legal pre-application documentation for new starter and file appropriately
Monitor receipt of all legal pre-employment documentation and chase where relevant
Update all received documentation onto HR data-base and liaise with Line managers for potential start dates once all received
Where applicable arrange for DBS application with candidate.
Complete and verify all right to work in the UK paperwork, DBS verification paperwork, Smartcard ID paperwork and administer all appropriate electronic systems
Where appropriate issue letter and policy, code all potential employees and their dependants as staff as patients, link all addresses of dependants to the employee and link with Admin Team lead if patients of partners.
Create employee through NHS spine for smartcard and set up, modify position for relevant job role and update with UUID. For existing smartcard users modify permissions to Beacon and modify role.
Create contract for new candidate ensure prior to first day of employment
Liaise with Payroll details of new starter
Create accounts and log ins for all HR related systems such as Systm one, Windows, CIPHR, NHS Mail, Bluestream and record all passwords on Induction paperwork. Where applicable set up ICE log ins.
Administer probation process on HR database and Healthshield database
Leavers:
Administer the leavers process for staff and ensure timely issue of all legal documentation.
Process resignation letter and upload to HR database
Create employee as a leaver through the HR database
Acknowledge receipt of resignation and send letter to employee with exit interview and liaise with HR Officer
Systems:
Data cleanse following systems
HR database
Healthshield
Blue stream
Microsoft
Systm 1
NHS mail
Smartcard
DBS online
DCCR
Administer Medical Students, Nurse Students and Locums in liaison with the relevant line manager for all the required systems i.e.
Blue stream
Microsoft
Systm 1
NHS mail
Smartcard
Health and Safety:
Ensure all members of staff comply with the Groups health and safety policy
Carry out risk assessments to comply with current Health and Safety legislation
Ensure any health and safety concerns are reported to the Operations Manager
To be aware of and adhere to applicable practice rules, regulations, legislation and procedures, national legislation (Health and Safety, COSHH, Data Protection).
Equality and Diversity:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues
Act in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with group processes and policies and current legislation
Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
Behaving in a manner that is welcoming, non-judgemental and respects the individuals circumstances, feelings, priorities and rights
The details contained in this job description are not exhaustive and may change as the post develops.
Governance:
Identify and record risks and issues, developing contingency plans with service and contract leads
Ensure the PCN is compliant with health and safety policies and procedures to reflect current best practice
Ensure that the PCN board and Clinical director adhere to the governance structure as set out in the network agreement
Confidentiality:
To maintain confidentiality of information acquired in the course of undertaking duties for the practice.
Person SpecificationPerson Specification
Qualifications
Essential
Desirable
Skills
Essential
Desirable
Experience
Essential
Desirable
The Groups Values
Essential
Qualifications
Essential
Desirable
Skills
Essential
Desirable
Experience
Essential
Desirable
The Groups Values
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Beacon Medical Group
Address
Ivybridge Medical Practice
Station Road
Ivybridge
Devon
PL210AJ
Employer's website
Employer details
Employer name
Beacon Medical Group
Address
Ivybridge Medical Practice
Station Road
Ivybridge
Devon
PL210AJ
Employer's website
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.
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