• Job Description

  Req#: 441901

  Work for Indiana

  Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

  At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

  About the Indiana State Personnel Department (INSPD):
  As an agency operating a shared services model, we provide the executive branch of state government with top-notch Human Resources services. INSPD has a dedicated team of human resources professionals working in many capacities, including director-level, generalists, and specialists in each discipline of human resources. Joining our team will open the door to many opportunities for lateral and upward mobility.

  Role Overview :

  This position provides day-to-day supervision of assigned staff, and facilitates the development, implementation, monitoring, training and coordination of the HR Data Unit. The individual provides guidance and consultation to agency HR staff or regional HR staff pertaining to the HR Data entry process and procedures for Core HR. This position reports to the HR Data Manager

  
  Salary Statement :

  The salary for this position traditionally starts at $39,000.00 but may be commensurate with education or work experience.

  A Day in the Life:

  The essential functions of this role are as follows:

  • Responsible for all HR transactions related to FML, STD or LTD leaves for small agencies.
  • Serve as SME for the Shared Services Pre-Employment Database.
  • Review, audit, approve or requests correction for employment actions taken with an employee or contingent worker to include hire/rehire, all leave administrations, promotions, demotions, department/reports to or location changes, transfers, pay adjustments and personal information changes.
  • Aid as needed or requested related to position management records within the PeopleSoft HRIS system, including but not limited to creating, changing, and deleting existing records.
  • Utilize the VFire ticketing system for questions, corrections, and manual workflow from customers. Ensure that status updates are entered timely and accurately depict situation to enable seamless assistance to customer base.
  • Assist in the identification of process efficiencies within Shared Services Team.
  • Assist in the development of curriculum, coordinates and/or conducts training on identified human resources processes supported by Shared Services.
  • Receive and reconciles requests for record corrections within the HRIS system.
  • Serve as backup to run INPRS ERM Exception Reports for seven (7) submission units weekly. Analyzes, researches, and corrects data discrepancies. May require use of PeopleSoft HRIS and Auditor's system for research. Works with AOS contact to clear errors, sharing efforts and outcomes.
  • Assist in management of SPD PERF e-mail inbox responding to request and inquiries from INPRS staff.
  • Work to become a subject matter expert for areas of responsibility related to position management, ERM and LTD employees.

  The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

  What You'll Need for Success:

  You must meet the following requirements to be considered for employment:

  • Ability to analyze and research data, making independent decisions in keeping with state statute, policy and procedures.
  • Ability to coordinate work between multi-functioning departments.
  • Specialized knowledge in the field of administrative support.
  • Ability to analyze procedure and recommend improvements.
  • Ability to prioritize work on a continual basis.
  • Ability to train and share knowledge with peers.
  • Ability to effectively communicate.
  • Ability to perform a variety of tasks simultaneously.
  • High level of organizational skills.
  • Ability to work independently.
  • Specialized knowledge of personnel forms and their purpose.
  • Ability to attend to detail and maintain accuracy and confidentiality.

  You must satisfy the following requirements to continue employment:

  • Specialized knowledge of the PeopleSoft Organizational Design and Workforce Administration Modules.
  • Knowledge of INPRS ERM and AOS systems.

  Benefits of Employment with the State of Indiana:

  The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

  If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .

  The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

• About the company

  A State that Works. IN.gov is the official website of the State of Indiana and your place to find information, services, news and events related to Indiana government.

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