• Job Description

  Req#: 58316

  Position Overview

  The Store Planning – Americas Intern position will assist the overall Store Planning team with day-to-day project management activities. This position with observe and assist the Store Planning Project Managers / Directors with tasks pertaining to the various stages of a project from conception to store opening and closeout, along with assisting with administrative tasks.

  Key Accountabilities

  Project Coordinator

  • Assist with projects such as new stores, cosmetic upgrades, presentation preparations, order of materials and fixtures, and small projects as assigned by Project Mangers/Directors - Store Planning, Americas.
  • Work closely with Store Planning Department to assist with the preparation, tracking & driving overall project schedules (Microsoft Projects), building timelines and all necessary internal project approvals.
  • Assist in creating, estimating and tracking budgets, utilizing internal cost control documents, weekly construction reports and Unifier (a global Store Planning software) to maintaining cost, and control spending.
  • Assist Store Planning team coordinate the completion of punch lists on all projects.
  • Preparing weekly reports for the department and presentations if needed.
  • Assist with managing communication/ relationships with architects, contracts, subcontracts, external vendors, and internal cross-functional partners as directed.
  • Assist in the process of building project briefs and communicating with internal stakeholders

  Business Travel Support

  • Support SP team on building travel itinerary, sourcing of lowest flights & hotels complying TCO travel guidelines, logistics, arrangements, and other travel related scope.
  • Compute and submit expense claims within 2 weeks post business travels.
  • Monitoring of SP team travel budget and manage together with SP Director

  Project Payment & Close-Outs Monitoring

  • Assists Store Planning team to Upload, cross check purchase orders / invoices/Change orders PO, POI, POA status in Unifier, and follow up with local Finance team on payment status, invoice, and tax issues.
  • Assist SP team on project close-outs, collecting TI from LL and conduct audit on Project Close-Out Log to ensure all necessary documents are uploaded.
  • Communicates closely with internal and external counterparts, including Store Planning team, Project Architects, CVM Local finance, contractors, quantity surveyors, and consultants to ensure smooth payment application process after thorough checking on each item for accuracy.

  Filing and Administrative Tasks

  • Arrange and file contracts and related documents (vendor creation forms, vendors' portfolios, confirmation letters, payment certificate, fee proposals, and reference letters).
  • Distribute documents to corresponding parties for further applications.
  • Team administrative work including: organizing team meetings, plan schedules, book meeting rooms, arrange courier, stationery order, and coordinating with admin team for support.
  • Assist in maintaining SP archive including organizing shared folders (SharePoint), filing of documents and store photos, etc.
  • Assist in maintaining the Snapshot document, adding in and adjusting key dates and milestones for all project timelines.

  Qualifications

  Required

  • Proficient with AutoCAD, Photoshop and Microsoft Office
  • Effective communication skills
  • Ability to multi-task and manage multiple projects simultaneously

  Dates : This position will begin on June 3rd and end on August 9th 2024. Candidates are asked to be available to work for the entire 10-week program.

  Location: This position is in-person at our New York Corporate office located at 200 Fifth Ave. New York, NY 10010.

  Salary : Compensation for this position is $25 per hour working a total of 40 hours per week.

• About the company

  Since 1837, Tiffany & Co. has been the world's premier jeweler and America's house of design.

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