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Seeking Breakthrough Makers

Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.

CHOP’s Commitment to Diversity, Equity, and Inclusion

CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.

We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.


A Brief Overview
The Inventory Specialist is responsible for the demand management and inventory planning of all centrally maintained disposable medical supplies. The specialist will utilize business intelligence tools to forecast needs, and to ensure accuracy in inventory levels.

The specialist is also responsible for supporting new implementations for the Point of Use Inventory management system, the maintenance of the existing locations, and the support of the processes enabled by the Point of Use solution for inventory.

Must be detail, action, and results oriented. Must demonstrate mature judgment in managing responsibilities.

What you will do

• Responsible for the planning and requisitioning of centrally maintained inventory

• Continually manages and evaluates stocking levels (high levels, reorder points, critical levels) for inventory areas and adjust to meet seasonal and census-driven demand.

• Identifies current and potential product shortages based upon manufacturer backorders, weather related delays, or raw material shortages, and identifies recovery plans

• Responsible for reconciling inventory spend against budget

• Conducts root cause analysis for inventory variances

• Maintains and updates warehouse item records

• Designs inventory storage layouts for Supply Chain managed inventory locations, equipment storage rooms, and portable gas storage rooms

• Replenishes the centrally managed portable medical gas and other centrally managed equipment and/or ordering supplies for the Special Procedures departments

• Collaboratively works with the Distribution Operations Manager on process, resource and system issues that impact inventory accuracy and service levels

• Coordinates new product introductions with the Materials Distribution, Value Analysis, and Contracting teams

• Assists in coordinating product recalls throughout the enterprise

• Communicates product availability issues and status to all organizational stakeholders to include appropriate Supply Chain and clinical personnel

• Manages the cycle count program

• Adjusts cycle count processes as required to optimize efficiency and effectiveness

• Assigns A/B/C classifications to inventory items and determines count frequency of A/B/C items

• Configures the ERP to support cycle count requirements

• Works with the Distribution Operations Manager to ensure cycle counts are performed in a timely manner by qualified staff

• Researches and documents the root cause of cycle count discrepancies

• Identifies possible solutions for the root causes of cycle count discrepancies and works with key Supply Chain leaders to decide which solutions to implement

• Reports cycle count results and root cause analysis findings and recommendations to the Distribution Operations Manager, Director of Logistics and any other staff or management as necessary

• Implements inventory control improvements, as approved by the Manager

• Works with Receiving, Purchasing and Accounts Payable, as needed, to research inventory receipt discrepancies

• Maintains enterprise-wide procurement template that contains a list of all active storeroom items for use by requesters

• Works with Purchasing to return inventory and par items to vendors when necessary

• Follows CHOP procedures for new item and vendor adds to include preparing item and vendor add/change requests

• Serves as inventory billing and cost containment expert responsible for the design and execution of all portions of inventory processes that support accurate cost allocation, cost reduction and cost avoidance. This includes operational documentation as well as documentation in support of data management processes such as item master, item pricing, item CDM and vendor master files.

• Ensures supply expenses are allocated to the appropriate cost centers

• Analyzes and reports on supply utilization and other performance metrics

• Serves as an inventory management systems and processes expert responsible for the effectiveness of all assigned inventory sites

• Benchmarking supply costs internally and externally to CHOP and establish CHOP cost containment goals for assigned areas

• Supports CHOP cost containment initiatives

• Communicates any known issues or challenges related to existing stocking levels and/or physical layout of inventory locations with appropriate Supply Chain staff

• Works with internal customers to ensure that that their needs are being adequately met

• Educates and mentors Supply Chain staff as directed

• Communicates and coordinates any product conversions, substitutes, and product discontinuations with the various departments

• Works with leadership to coordinate annual physical inventories across the enterprise

• Rotate through on-call inventory duties to ensure supply chain safety and support operational efficiency

• Attends meetings with internal customers

• Other duties as assigned

Education Qualifications

• High School Diploma / GED Required
• Bachelor's Degree Supply Chain Management or similar field of study Preferred

Experience Qualifications

• At least two (2) years experience in inventory management Required
• Experience working in healthcare Preferred

Skills and Abilities

• Strong interpersonal skills. (Required proficiency)
• Good verbal and written communications skills are required for the successful management of this function. (Required proficiency)
• Possess excellent analytical ability and math skills. (Required proficiency)
• Demonstrates good ability to prioritize work, organizational skills and initiative to improve processes. (Required proficiency)
• Must have an ability to quickly adapt to a changing environment. (Required proficiency)

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be fully vaccinated against COVID-19 and receive an annual influenza vaccine. Learn more.

Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.

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