• Job Description

  Req#: 60935
  Inventory Management
  • Ensure Food Safe conditions are met or exceeded at all times during all touch points
  • In consultation with all Hospitality Programs, services and all suppliers, place all necessary orders
  • Maintain positive relationships with all suppliers; manage all purchasing from all suppliers.
  • Receive, inspect and verify orders as outlined in operational guidelines
  • Ensure all product is secured in its proper storage area using first in, first out system
  • Process invoices into inventory system and, following SK Poly financial procedures, assist in completion of monthly inventory. Provide total inventory valuation to the Supervisor and Finance Department upon completion.
  • Maintain par stock
  • Deal effectively with product shortages and returns
  • Maintain and manage chemicals according to WHMIS specifications
  • Manage and maintain staff uniforms, general use uniforms and event linens; allocate to correct cost center on receiving
  • Create yearly ordering schedule showing order dates and deadlines for all suppliers to share with Hospitality Programs
  • Responsible for obtaining specialty items needed by Instructors
  Financial Management
  • Assist in recording all sales, purchases, labour and transfers into Trackers
  • Use efiling paperless procedure to have invoices processed and paid
  • Assist in reconciling FAST with trackers
  • Correctly allocate portions of invoices to proper cost centers to minimize internal transfers
  Food Handling and Service
  • Work closely with Hospitality Programs for production and delegate duties where there will be gaps for Catering; ensure, using delegation, returning food is dealt with properly
  • Main contact for Catering orders
  • Carrier of departmental cell phone during catering operating hours
  • Contribute to service / cooking and front of house activities
  • Answer customer questions relating to food prep methods or ingredients
  • Arrange for special menu or meal request as needed for catering orders ex. Vegetarian or someone with food allergies
  Catering / Banquets
  • Establishing initial contact with convenors via email or online platform
  • Ongoing communication to determine the convenors’ needs
  • Collaborating with supervisors regarding specialty menus
  • Making convenors aware of their need to contact Facilities to book an appropriate space.
  • Communication of details via a variety of types of communication. This includes but is not exclusive to Catering contracts to the convenor, catering forms for Hospitality staff for ordering, information and staffing purposes as well as the Hospitality Services Supervisor for awareness
  • Collaboration, coordination and participation in the delivery and clean-up process of our catering functions
  • Organizing and coordinating billing and follow up
  • High attention to detail with day of internal substitutions, convenor changes, additions and corrections
  • Travel to other campuses for high profile events such as Long Service and Retirement Awards, Career Fair, etc.
  • Embodying Saskatchewan Polytechnic values and Miyo Wahkohtowin in all interactions
  Guidance of Employees
  • Work hand in hand with their Supervisor, troubleshooting and providing basic guidance for catering events and when Supervisor not available.
  Other
  • Be a master user of task management system, report up when tasks not consistently being done
  • Be “owner” of Hospitality Phone. Used for catering trouble shooting and online ordering
  • Manage equipment repairs through tracking system
  • Ability to multi-task in a fast paced environment; deal with fluctuating priorities
  • Organize and execute all outgoing shipped products as required
  • Coordinate all waste and recycling programs
  • Makes calls for specific equipment repairs; uses approved vendors
  • Key management for labs and kitchen
  • Other duties as assigned
  • Possibility of minimal travel to campuses other than your home campus
  • Keeper of vehicle use log - responsible for maintenance of vehicles

• About the company

  Saskatchewan Polytechnic is Saskatchewan's primary public institution for post-secondary technical education and skills training, recognized nationally and internationally for its expertise and innovation.

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