• Job Description

  Req#: 2103776

  Description

  Department: Finance

  Reports To: Director of Finance

  Employment Type: Full-time, non-exempt with benefits

  Salary Range: $23.08 - $26.44 per hour, depending on experience

  Location: Boston, MA hybrid (remote 1-2 days per week; onsite required 3-4 days per week)

  Schedule: Monday-Friday, 9:00 am – 5:00 pm (minimal occasional overtime)

  
  

  Local candidates strongly preferred. No agencies, please.

  
  

  Isabella Stewart Gardner Museum Core Values

  Isabella Stewart Gardner believed that art had the power to change lives and she built a beautiful, personal, and immersive Museum setting to do so. Today the Isabella Stewart Gardner Museum (ISGM) is a living embodiment of her bold vision; it’s a dynamic place where ideas and creativity in all its forms inspire visitors. Through exhibitions, music, programs, and performances we strive to tell new stories and challenge assumptions by engaging diverse voices and community members.

  
  

  Our Core Values are:

  • Creativity is our Legacy
  • Community is our Purpose
  • The Collection is our Catalyst
  • Diversity, Equity, Accessibility, and Inclusion are our Commitments

  The Isabella Stewart Gardner Museum seeks to connect past with present, develop and sustain mutually beneficial partnerships with our local communities and artists, expand and diversify our audiences, and generate opportunities for creativity. We are firmly committed to creating both an inclusive work culture and a welcoming visitor experience. Our five-year strategic plan outlines the Museum’s core values, goals, and initiatives that serve as a renewal of Isabella’s promise for the Museum to be a place for “the education and enjoyment of the public forever.”

  
  

  Position Summary

  Finance resources at the Gardner support the Museum’s mission and strategic goals by stewarding the Museum’s financial resources and supporting our colleagues work with vendors and community partners. We are custodians of funds with a high duty to act with utmost integrity and professionalism and to report on the Museum’s activities to its executive leaders and Board of Trustees.

  
  

  Reporting to the Director of Finance, the Junior Accountant position is an integral member of a four-person team. The Junior Accountant is responsible for facilitating all accounts payable recording, reporting and disbursements, paying particular attention to employee expense reports, corporate credit card reports, and disbursement scheduling. The Junior Accountant is also responsible for cash handling, balance sheet account reconciliations, and other accounting, payroll, financial support, and audit preparation as needed. As part of a small and stable team, growth will be most likely through building and broadening accounting proficiency and knowledge. The Director of Finance is committed to adding responsibilities to the Junior Accountant as aptitude is demonstrated.

  
  

  Essential Functions and Primary Responsibilities

  Accounts Payable

  • Primary responsible staff for electronic Accounts Payable workflow, managed via SAP Concur and Sage Intacct.
  • Process the weekly payment batches (95% of vendors paid by ACH with small numbers of wire payments and checks).
  • Create and maintain a consistent file of vendor information (new and existing) with appropriate tax documentation.
  • Reconcile Accounts Payable aging quarterly for review by the Director of Finance and annually for the auditors.
  • Lead preparation of IRS Form 1099-NEC for all required vendors annually.
  • Maintain records and assist with creating regular reports for the Museum’s supplier diversity initiative.

  Cash Handling

  • Responsible for weekly cash orders and change deposits for the Admissions department, Museum Store, and Development.
  • Create weekly journal entry to record all cash handling transactions.
  • Coordinate quarterly cash counts.

  General Accounting

  • Oversee corporate credit card accounts and monthly reporting and journal entry facilitated via SAP Concur.
  • Analyze and reconcile suspense accounts, prepaid expense balances, payables, and accrued expenses as assigned.
  • Journalize departmental expense allocations for postage and miscellaneous shared accounts.
  • Prepare monthly recurring journal entries.
  • Manage various projects and assignments as directed, including tasks associated with monthly financial reporting, annual financial audits, and annual tax/statutory filings.
  • Performs other duties as assigned.

  Requirements

  The ideal candidate is enthusiastic about details, is organized, and is an excellent communicator. Candidates should have:

  • At least one year of related work experience required.
  • Minimum of Associate’s degree in business, finance, or accounting.
  • High degree of integrity, and discretion with confidential information.
  • Proficiency in the use of spreadsheets (Excel and Google Sheets) and accounting software.
  • Experience with Sage Intacct and/or SAP Concur is a plus.
  • Demonstrated problem-solving skills.
  • Strong communication skills; ablity to correspond effectively with internal staff at all levels.
  • Self-directed and comfortable working remotely; but also able to be on-site 3-4 days per week.
  • Ability to deliver a high volume of work consistently and independently in an accurate and timely manner.
  • Flexibility, patience, and a commitment to collegiality with a commitment to fostering an inclusive environment.
  • Curiosity about art and museums.
  • Legal authorization to work in the United States.

  COVID-19 Protocols

  All employees of the Isabella Stewart Gardner Museum are required to provide their COVID-19 vaccination status. If you are not vaccinated, you will need to participate in an interactive process to request a religious or medical accommodation and to submit weekly test results, in addition to following other federal, state and CDC recommendations.

  
  

  Equal Opportunity Employer

  Diversity, Equity, Access, and Inclusion is one of the core values we hold close to our business practices. The Isabella Stewart Gardner Museum is committed to affording equal opportunities to qualified individuals regardless of race, color, gender, gender identity, genetics, military/veteran status, pregnancy, religion, sexual orientation, age, national origin, ancestry, disability, or any other basis prohibited by applicable laws.

  
  

  Request an Accommodation

  Applicants with disabilities who are unable to fully access ISGM's online application system may contact us at hr@isgm.org for assistance with a reasonable accommodation.

• About the company

  The Isabella Stewart Gardner Museum is an art museum in Boston, Massachusetts, which houses significant examples of European, Asian, and American art.

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