Job Description:

Responsibilities:

Project Management: Support the planning, execution, and monitoring of projects within the category management initiative, ensuring alignment with government procurement policies and objectives.
Plan, coordinate, and prepare controlling documentation for procurement plans and processes.
Develop effective communications processes to ensure adequate project progress and issue reporting to all participants and stakeholders.
Plan and coordinate procurement activities including financial estimate, business technical requirements and contracting options.
Additional procurement related responsibilities as required by the Project Delivery Manager.
Stakeholder Engagement: Assist in coordinating and facilitating meetings with internal stakeholders across ministries, suppliers, and external partners to ensure effective communication and collaboration.
Procurement Process Assistance: Support end-to-end procurement activities, including market research, drafting procurement documents, coordinating evaluations, and tracking contract performance.
Process Improvement: Support continuous improvement initiatives by identifying opportunities to enhance procurement efficiency and effectiveness.
Training & Knowledge Sharing: Assist in developing resources, presentations, and training materials to promote category management principles across the organization.

Skills and Qualifications:

Education & Experience: A diploma or degree in business administration, supply chain management, public administration, or a related field.
Relevant work experience in procurement, project coordination, or category management is an asset.
Project Coordination Skills: Ability to support multiple projects simultaneously, ensuring timely execution and alignment with strategic goals.
Communication Skills: Excellent communication and interpersonal skills to support stakeholder onboarding and training.
Time Management Skills: Proven ability to manage multiple projects, timelines, and deliverables simultaneously.
Presentation Skills: Experience in developing professional presentations and communicating effectively with diverse stakeholders.
Knowledge of Procurement Policies: Familiarity with public sector procurement policies, regulations, and best practices would be considered as an asset.
Attention to Detail: Strong organizational and documentation skills to ensure accuracy and compliance.
Technical Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and procurement-related software or tools.

Must Have:

Experience in a project management role. 3 years
Experience with procurement processes for IT solutions and services (such as PQR, RFI, RFC, and RFP) in the public sector. 3 years
Minimum combined years of relevant education and experience in a role similar to this. Experience must be applicable to this role.
Acceptable education includes degrees, diplomas and certificates. 6 years

Nice to Have:

Experience functioning on an individual basis and in a team/group environment. 3 years
Experience in a leadership and/or facilitation role. 3 years
Experience using ERP systems such as SAP. 3 years
Experience with written and verbal communications including specific experience in drafting strategic business and technical documentation. 3 years

Scoring Methodology:

Junior Procurement Specialist

Job Description