• Job Description

  Req#: 4043135
  
  
  
  
  
  Orange Coast College (OCC) is seeking an equity-minded, Classified Manager as the K-16 Programs Project Coordinator within the Instructional Services Wing as part of the Career Education - Business & Computing Division.
  
  About Orange Coast College (OCC)
  Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Orange Coast College (OCC) was founded in 1947 with the mission to serve the educational needs of a diverse local and global community. The College empowers students to achieve their goals by providing high-quality, culturally responsive, and innovative programs and services through pathways leading to degrees, transfers, certificates, foundational skills, workforce development, and lifelong learning. The College promotes student development, learning, and equitable outcomes by fostering a respectful, inclusive, caring, and participatory campus climate of student engagement and academic inquiry.
  
  OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four-year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS). Additionally, OCC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI).
  
  D.E.I.A. - Diversity, Equity, Inclusion, Accessibility, and Anti-Racism
  The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continues to strengt hen our efforts around diversity, equity, inclusion, accessibility, and anti-racism. Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on D.E.I.A. and Anti-Racism and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.
  • Orange Coast College - Diversity, Equity, Inclusion, and Accessibility Page
  • Orange Coast College - Diversity, Equity, Inclusion, & Accessibility Plan (DEIA)
  Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative students, employees, and community populations. We currently enroll 17,102 students, the majority of whom are from racially minoritized populations: 36% of OCC's students are Latinx, 2% are African-American, 25% are Asian, less than 1% Native American, 29% are White, and 5% are multiracial.
  
  Orange Coast College Employee-Student Demographic Information
  Direct Link: Employee / Student Demographics Comparison Dashboard
  
  Department Specifics: About OCC Career Advantage
  The Career Education/Career Services department supports the Career and Technical Education programs, faculty, and students. Orange Coast College offers over 40 cutting-edge, rigorous, and relevant career and technical education certificate and degree programs that prepare students for high-wage, high-skill, high-demand careers in established and emerging fields. Many degree and certificate programs can be completed in two years or less. Our CTE students are supported by knowledgeable faculty, staff, and mentors from local businesses and industries, and are guided by a team of dedicated, specialized counselors who help them find the career and educational plan that's right for them.
  
  Summary
  Plans, organizes, coordinates, and provides oversight for specialized projects or activities directly related to the K-16 grant initiatives. This position is responsible for performing a variety of duties to assist and support the planning, organizing, and coordinating of student enrollment in work-based learning activities based on various K-16 Projects.
  
  Distinguishing Career Features
  Under general supervision, the K-16 Programs Project Coordinator is recognized as a professional-level coordinator with supervisory authority, that supports and participates with administrators in the management of the K-16 grant programs and initiatives.
  
  Essential Duties and Responsibilities
  Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:
  Work-Based Learning Support
  • Identifies, recruits, and establishes relationships with businesses, local workforce agencies, and education partners that will provide work-based learning experiences across the continuum, such as internships, job shadow experiences, career mentoring, pre-apprenticeships, and other related applicable opportunities.
  • Maintains open and positive communication between students and outside job/internship employers and acts as liaison to support work-based learning activities and related student activities. Such duties may include but are not limited to communicating with employers, business partners, and students at work sites; following up with students and employers to evaluate the progress and interventions necessary for the successful completion of job and internship training programs.
  • Facilitates activities in support of work-based learning opportunities to assure students are effectively and efficiently developing the knowledge, skills, attitudes, and work habits necessary for employment.
  • Administers and interprets career inventory assessments to assist with job and internship matching.
  Data Management
  • Inputs, updates, and extracts K-16 data from college, district, and/or K-12 partner databases to maintain automated files and records. Initiates reports and generates a variety of spreadsheets, computerized lists, reports, and documents. Assures accuracy of input and output data for Career Education and Assessment purposes.
  • Designs and executes specialized reports using a variety of databases and software.
  • Monitors databases and reports to ensure accuracy and data integrity.
  • Reconciles data between student information systems and district, state, and federal reporting information.
  • Collaborates with all appropriate stakeholders to promote career pathways as well as gather and analyze applicable work-based learning data.
  K16 Grant Project Support
  
  • Performs complex and technical work involving reviewing and auditing of a variety of career education print and electronic reports, marketing/outreach communications, financial/fiscal processes, and documents requiring familiarity with policies, practices, and procedures.
  • Provides user training in electronic/software applications as necessary.
  • Manages K-16 grant budgets; assists with processing purchase orders and invoices; monitors office and project expenditures; processes invoices, requisitions, and purchase orders in accordance with established guidelines, and maintains auditable records.
  • Assists in developing career education advertisements and other related marketing materials and information for distribution to stakeholders.
  • Attends and participates in career education, grant, regional consortium, and other related meetings and conferences. Attends and participates in OC Pathways and K-16 Collaboratives grant administration meetings.
  • Engages and collaborates with Counselors, CTE Teachers, Faculty, Staff, Administrators, and OC Pathways in the planning, development, and evaluation of the K-16 grant projects.
  • Performs other related duties as assigned that support the objective of the position.
  • Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.
  Knowledge and Skills
  • Requires working knowledge of the goals, objectives, and functions set forth for student work-based programs and the information needed to monitor progress toward educational outcomes.
  • Requires proficiency in office-related software programs and database management software.
  • Requires working knowledge of enterprise-level systems, data warehouses, and exchanges that enable data compilation for further analytics.
  • Requires knowledge of California Education Code and Federal Education Rights and Privacy Act (FERPA) law as it applies to student information.
  • Requires professional-level knowledge of and skill at using proper English usage, grammar, spelling, and punctuation for reports and communications.
  • Requires sufficient math skills to administer budgets, and understand reports containing financial and demographic information.
  • Requires well-developed human relations skills to prepare and make presentations, facilitate group processes, resolve problems and confrontations, and convey technical or policy details to general audiences.
  
  Abilities
  • Requires the ability to perform the essential responsibilities and functions of the position.
  • Requires the ability to maintain strict confidentiality of sensitive employee and student information.
  • Requires the ability to supervise and coordinate special projects and complex office functions.
  • Requires the ability to develop, plan, and sequence steps to successfully execute special projects related to the assigned programs.
  • Requires the ability to learn, interpret, explain, and apply knowledge of District and department organization, operations, programs, functions, and special industry terminology.
  • Requires the ability to manage, plan, organize, and prioritize multiple projects through all phases, including analysis, research, implementation, and evaluation in order to meet schedules and timelines.
  • Requires the ability to analyze situations and implement the appropriate actions or response.
  • Requires the ability to effectively write and present professional reports, presentations, and correspondence for a diverse audience including, but not limited to, the Board of Trustees, administrators, faculty, staff, students, elected officials, and the community.
  • Requires the ability to communicate with a wide range of contacts within and outside the District with tact, professionalism, and courtesy, and in a manner that reflects positively on the department and District.
  • Requires the ability to work collaboratively with a diverse staff of faculty, administration, staff, and students.
  
  Physical Abilities
  • The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
  • Essential functions will vary by position.
  • As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.
  
  Education and Experience and demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Accessibility)
  • The position typically requires graduation from high school or equivalent. An Associate's degree or 48-semester units of coursework from an accredited institution. AND Two (2) years of experience in job/internship development and placement and/or employer engagement and community relations in an educational institution.
  • Or, any combination of education and experience which would provide the required equivalent qualifications for the position.
  
  AND
  
  
  • Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom.
  
  
  Licenses and Certificates
  • May require a valid driver's license.
  
  Working Conditions
  • Work is performed indoors where minimal safety considerations exist.
  
  
  This is a temporary contract, full-time, categorical-funded, 12-months per year, Classified Management position. The District reserves the right to extend, modify, or eliminate this position based upon available funds. The work schedule is Monday through Friday from 8:00 a.m. to 5:00 p.m. Flexible schedules and weekends might be necessary to address the needs of programs and job duties. The effective date of employment will be arranged with the supervisor. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee. (Salary Schedule: DG-3)
  
  Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
  
  Pay Philosophy:
  Through policies, practices, and other benefit programs, Coast Community College District delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.
  
  Application Requirements:
  The deadline to apply is Novemb er 3 , 2023. Application materials must be electronically submitted online at http://www.cccd.edu/employment to be considered for employment.
  Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).
  A complete application packet includes:
  *Note: We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.
  
  
  1. A complete Coast Community College District Online Employment Application.
  2. Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).
  3. A Cover Letter highlighting your experiences relevant to this position and addressing the minimum qualifications, including your demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Accessibility) . (upload as a separate attachment - PDF recommended).
  4. A Current Resume of professional and educational background and experience (upload as a separate attachment - PDF recommended).
  Submit an application online at:
  http://www.cccd.edu/employment
  
  Coast Community College District – Human Resources
  1370 Adams Avenue, Costa Mesa, CA 92626
  Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716.
  Selection Procedure
  • All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  • Applicants wishing to apply for more than one position must submit separate application materials for each desired position.
  • Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation of preferred qualifications will be invited to an interview.
  • If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense.
  • During the interview, candidates may be asked to conduct a short teaching demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical.
  • Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
  • The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview.
  • The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
  • The campus President will make the final recommendation for employment to the Board of Trustees.
  • The successful candidate will be offered the position and placed on the current salary schedule based on their education and experience.
  • The start date will be determined by the hiring manager depending on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.
  • Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.
  • The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.
  
  
  Employment Information
  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
  
  
  The SELECTED CANDIDATE is required to complete the following prior to employment:
  • Submit “official” transcripts after the employment offer.
  • Provide a Certificate of Tuberculosis Exam for the initial appointment (Note: The certificate must be renewed every four years as a condition of continuing employment).
  • Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received before the first day of employment).
  • Present original documents for proof of eligibility to work in the United States, including a Social Security Card; AND
  • Participate in a new hire onboarding appointment with an Employment Services Representative.
  
  
  Coast Community College District is an Equal Opportunity Employer
  The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.
  
  The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College , and Orange Coast College . The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.
  Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.
  
  
  Coast Community College District Title IX:
  https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx
  
  This direct link 2023 Coast Community College District Annual Security and Fire Safety Report is the 2023 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2020, 2021, and 2022 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.
  
  

• About the company

  Challenge of your ideas about college. Free college begins now, from high school, with a community of motivated students like you. Are you ready?

Notice