Job ID: 42801

Job Category: Legal Services

Division & Section: Legal Services, Legal Municipal Law

Work Location: Metro Hall, 55 John Street

Job Type & Duration: Full-time, Permanent Vacancy

Hourly Rate: $38.47 - $42.14 (2023 Rate)

Shift Information: Monday to Friday, 35 hours per week

Affiliation: L79 Full-time

Number of Positions Open: 1

Posting Period: 20-Dec-2023 to 12-Jan-2023

Major Responsibilities:

• Reviews Council authorities or delegated approvals relevant to assigned responsibilities. Consults with technical and professional staff from client divisions and City boards as necessary, and obtains all relevant documents from them for assembling formal written agreements.
• Drafts, reviews, and circulates written agreements, agreement-related documents, correspondence, by-laws, statutory declarations and other documentation as required.
• Written agreements and agreement-related documents would include, without limitation, preparing agreements from templates and/or completing schedules in existing templates with information the Law Clerk gathers from City staff, such as the Construction Agreement template, an Assignment Agreement template, and a section 39 disclosure letter, among others.
• Checks to determine if all relevant statutory and City requirements and authorities are addressed as they relate to assigned matters.
• Arranges for execution of written agreements by vendors and/or authorized signing officers of City or relevant City board, including without limitation through DocuSign.
• Helps to manage the City's lien portal database by routing to appropriate clients the lien claims received via lien email and by performing lien portal searches.
• Conducts free corporate name/status searches in Ontario government on-line databases Processes execution of documents by outside parties, including detailed review of executed and/or required documents for compliance with City requirements.
• Reports finalization of matters to the appropriate City division or City board.
• Responds to inquiries from City divisions, outside boards or agencies, lawyers and the public Maintains "tickler" or "bring forward" system with respect to formal written agreement processes, and provides periodic file status reports.
• Participates in documenting and introducing new formal written agreement policies and procedures in the client and Legal Services divisions, including appropriate client training as required.
• Assembles, documents and processes formal written construction, consultant and other agreements (e.g. grant agreements) for the City and City boards, including, if required, the inclusion of necessary bonds, necessary insurance coverage certificates and other required declarations (i.e. Workers' Compensation Insurance Board, Occupational Health and Safety Act).
• Assists in gathering information from various sources regarding agreements, including telephone and e-mail follow-ups.
• Assists in the drafting and submission by by-laws to City Council as required.
• Drafts and responds to internal and external correspondence.
• Files and distributes documents as required.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Successful completion of Post-Secondary education in a Law Clerk /Legal Assistant program or a relevant discipline, or the equivalent combination of education and/or related experience.
2. Considerable experience drafting and reviewing construction, consultant, grant or similar agreements.

You must also have:

• Proficiency utilizing a variety of software programs including MS Office (Word, Excel), DocuSign, and databases.
• Must be willing to work overtime as necessary.
• Ability to handle large volume of different files in an organized manner.
• Ability to deal courteously and tactfully with the public, staff and private sector lawyers.
• Ability to communicate effectively both orally and in writing.
• Ability to work independently with minimum supervision
• Knowledge of agreements and agreement preparation

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.