NHS
LDA Project Support Officer
This job is now closed
Job Description
- Req#: D9133-981?language=en&page=258&sort=publicationDateDesc
- Support colleagues with administrative tasks including diary management.
- Assist in coordinating meetings and events.
- Prepare agendas and take notes at meetings.
- Manage own time effectively.
- Organise meetings for the team.
- Updating project management system
- Plan complex administrative tasks/activities; supporting project work to be achieved within set timeframes.
- Ensure complaints, comments and suggestions are dealt with sensitively and helpfully, escalating as needed.
- Explain sometimes complex administrative and project processes in an understandable way to colleagues, internal or external stakeholders.
- Promote a positive image of the service in all dealings; being professional, tactful and helpful.
- Exercise judgement when dealing with queries, resolving issues where possible and escalating as appropriate.
- Standard keyboard skills are required to use computer systems on a regular basis.
- Updating spreadsheets and using Microsoft forms on a daily basis.
- Support colleagues with administrative tasks including diary management.
- Assist in coordinating meetings and events.
- Prepare agendas and take notes at meetings.
- Manage own time effectively.
- Organise meetings for the team.
- Updating project management system
- Plan complex administrative tasks/activities; supporting project work to be achieved within set timeframes.
- Ensure complaints, comments and suggestions are dealt with sensitively and helpfully, escalating as needed.
- Explain sometimes complex administrative and project processes in an understandable way to colleagues, internal or external stakeholders.
- Promote a positive image of the service in all dealings; being professional, tactful and helpful.
- Exercise judgement when dealing with queries, resolving issues where possible and escalating as appropriate.
- Standard keyboard skills are required to use computer systems on a regular basis.
- Updating spreadsheets and using Microsoft forms on a daily basis.
- Able to work on own initiative and unsupervised, within defined policies and procedures.
- Good customer service skills.
- Good written and verbal communication skills.
- Able to use tact and persuasion to support problem solving.
- Intermediate knowledge of IT systems and software such as Microsoft Office.
- Able to explain processes and procedures to those unfamiliar with them.
- Knowledge of administrative systems and processes.
- Understanding of confidentiality.
- Awareness of health services provision.
- Educated to diploma level/ NVQ level 4 in relevant administrative field i.e. administration/project management or equivalent experience.
- Experience of working in an office or team environment.
- Experience of working in healthcare or public sector environment.
- Fosters good working relationships and values difference.
- Able to work well as part of a team.
- Able to work on own initiative and unsupervised, within defined policies and procedures.
- Good customer service skills.
- Good written and verbal communication skills.
- Able to use tact and persuasion to support problem solving.
- Intermediate knowledge of IT systems and software such as Microsoft Office.
- Able to explain processes and procedures to those unfamiliar with them.
- Knowledge of administrative systems and processes.
- Understanding of confidentiality.
- Awareness of health services provision.
- Educated to diploma level/ NVQ level 4 in relevant administrative field i.e. administration/project management or equivalent experience.
- Experience of working in an office or team environment.
- Experience of working in healthcare or public sector environment.
- Fosters good working relationships and values difference.
- Able to work well as part of a team.
Job summary
Fixed Term or Secondment (18 months) - 30 hours per week
An exciting opportunity has arisen for an enthusiastic project support administrator with excellent organisational skills to support the Learning Disabilities and Autism Team with the Oliver McGowan programme.
You will be an excellent communicator with the ability to organise and prioritise workflow, you will be proficient in scheduling and managing a variety of tasks with competing deadlines. A key element of this role is engaging with senior stakeholders across South Yorkshire therefore having good interpersonal skills is essential.
This is an excellent role for someone wishing to gain experience working within programme/project management to develop their skills and knowledge should they wish to progress into project management in the future.
Interviews: 29th May 2024
Main duties of the job
The post holder will work as part of a team delivering an effective project support service; providing efficient and effective administrative project support to the team.
The post holder will be responsible for setting up and administering project meetings, steering groups, workshops and events including completion of minutes and action logs.
The post holder will be required to update online systems such as the project management systems and use Microsoft Teams.
The programme is fast paced so you will need to be dynamic and have the ability to multi-task and manage own workload effectively.
About us
NHS South Yorkshire Integrated Care Board oversees health and social care for a population of 1.4m people. Working through our four places, Barnsley, Doncaster, Rotherham, and Sheffield, we are building on the strengths, capacity and knowledge of all those directly involved with our local communities to deliver our four key aims of Improving outcomes in population health and healthcare; Tackling inequalities in outcomes, experience and access; Enhancing productivity and value for money; and Helping the NHS support broader social and economic development.
Our near 1,000 staff are committed to addressing the broader health, public health, and social care needs of the population across South Yorkshire through our values of One Team, Empowered and Innovative. We work as a key partner with the Integrated Care Partnership (ICP) of health and care providers within the South Yorkshire Integrated Care System (ICS) to collectively deliver health and care services that meet the needs of the local population. In total there are 186 GP practices in the region, 72,000 health and social care professionals working across seven NHS trusts and four local authorities, and a further 6,000 voluntary, community and social enterprise sector (VCSE) organisations. We work alongside all these colleagues through local councils, our VCSE partners and other partners to address health inequalities and wider determinants of health in South Yorkshire.
Date posted
15 May 2024
Pay scheme
Agenda for change
Band
Band 3
Salary
£22,816 to £24,336 a year
Contract
Fixed term
Duration
18 months
Working pattern
Part-time, Flexible working, Home or remote working
Reference number
D9133-981
Job locations
Westgate Plaza One
Westgate
Barnsley
South Yorkshire
S70 2DR
Job descriptionJob description
Job responsibilities
Job responsibilities
Person SpecificationPerson Specification
Skills and Competencies
Essential
Desirable
Knowledge and Understanding
Essential
Desirable
Qualifications
Essential
Experience
Essential
Desirable
Attributes
Essential
Skills and Competencies
Essential
Desirable
Knowledge and Understanding
Essential
Desirable
Qualifications
Essential
Experience
Essential
Desirable
Attributes
Essential
Employer details
Employer name
NHS South Yorkshire Integrated Care Board
Address
Westgate Plaza One
Westgate
Barnsley
South Yorkshire
S70 2DR
Employer's website
Employer details
Employer name
NHS South Yorkshire Integrated Care Board
Address
Westgate Plaza One
Westgate
Barnsley
South Yorkshire
S70 2DR
Employer's website
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.
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