Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.

Job Description

Location:

London, GB

Condé Nast is a global media company, home to iconic brands including Vogue, The New Yorker, GQ, Glamour, AD, Vanity Fair and Wired, among many others. The company's award-winning content reaches 84 million consumers in print, 367 million in digital and 379 million across social platforms, and generates more than 1 billion video views each month.

The company is headquartered in London and New York, and operates in 32 markets worldwide, including China, France, Germany, India, Italy, Japan, Mexico & Latin America, Russia, Spain, Taiwan, the U.K. and the U.S., with local license partners across the globe.

The Role

This role is a a 12 month fixed term maternity cover.

The Legal Operations Manager has responsibility for ensuring the Legal department operates effectively and within its agreed operations framework, ultimately ensuring the effective delivery of legal services to Conde Nast. The role holder supports the Senior Legal Operations Manager with creating, developing and embedding legal operations best practices.

An overarching responsibility of the operations department in Legal & Policy is maintenance and upkeep of routine tasks, develop and embed frameworks and procedures for the effective and efficient management of the legal team and the delivery of its services. It also supports legal projects more widely that support Conde Nast’s strategy and objectives.

You will be identifying and delivering changes to the working practices to improve efficiency and effectiveness.

The Team

The Condé Nast Legal and Policy team is led by the General Counsel based in our London HQ Office and is comprised of colleagues in London as well as our Legal teams based in our various markets around the world (USA, China, France, Italy, Germany, Spain, UK, Mexico, India, Japan and Taiwan). We are also supported by a network of outside counsel where necessary and work closely with colleagues in Advance Legal who provide legal counsel on corporate and trademark matters to Condé Nast and our parent company, Advance Publications.

The Purpose of the Condé Nast Legal and Policy team is to help our business, shareholder and colleagues:

• Make more informed decisions;

• Solve and prevent legal and business problems;

• Conduct business in the right way (and prove that they have done so);

• Protect their assets, brands and people

We achieve our Purpose by:

• Providing advice and training

• Resolving issues and disputes

• Developing legal systems, processes, policies, documents and tools that enable proactive legal risk management

• Creating and managing legal documents and record records

• Tracking and monitoring the external legal and policy trends that will shape the Digital, Publishing and Luxury marketplace of the future.

What will you be doing?

Specific areas that the Legal Operations Manager will be asked to work on will include:

• Financial and vendor account management (invoices, POs, budget, monthly reports, build relationships with our outside counsel stakeholders and maintain account management)

• Practice & service operations - optimising the delivery of legal services by developing and streamlining processes to create value. The Legal team is under pressure to work smarter, be more agile and deliver excellent service to our stakeholders

• Find the right process and/or tech solutions

• Ensuring close working relations between legal and other adjacent functions such as HR, Procurement, Data, Technology, Finance

• Work closely with the legal teams in the markets to build trust and confidence

• Document creation, signing, negotiation and storage systems and processes

• Ensuring appropriate alignment with Advance Legal Ops

• Share and access legal resources

• Support strategic planning

• Be a point of contact for other departments who have questions about how to engage with Legal or obtain Legal advice

• Provide support with the creation of team materials, such as presentation templates, translations, comms

• Provide support with the promoting the team / comms / initiatives

• Provide support with tracking of outside counsel instructions

• Matter management - information governance and records management

• Supporting the development of new compliance policies and processes

• Assist with producing and/or proofing documents and presentations as requested

Who you are:

• Legal Operations experience

• Experience of working in a global team, with experience and/or a strong interest in legal work and Conde Nast

• Strong IT skills, including a comprehensive knowledge of Google Suite and/or Microsoft packages.

• You have the ability to work on a range of tasks simultaneously, balancing priorities and demands of several people and managing workload effectively.

• A strong team-player with a flexible approach to the varying demands of the office as a whole.

• Ability to work under pressure and to complete tasks speedily but without compromising quality or accuracy.

• Experience of working in a complex, multi-dimensional, multi-jurisdictional organisation handling confidential, sensitive, and commercial information

• Good aptitude for budget and resource management

• An interest in project management, systems and processes

• Well organised with a good attention to detail

• Excellent interpersonal skills

• Experience of working in a complex, multi-dimensional, multi-jurisdictional organisation handling confidential, sensitive, and commercial information.

• Throughout your work, you are pro-active, take initiative, operate with resourcefulness, and execute quickly and effectively

• You enjoy helping others and can think three steps ahead to anticipate any additional needs.

• You are impeccably organised, excellent at time management, and extremely detail oriented.

• You have excellent written and verbal communication skills and are passionate about building trust with other members of the team through reliable and consistent bias toward action

• Most importantly, you have a true desire to be helpful, go above and beyond to solve challenges, and take ownership in executing various time-sensitive requests

• You are extremely discreet

• You are friendly, personable, productive and patient

What benefits do we offer?

• Condé Nast Learning Hub where you’ll find you’ll find all Condé Nast-developed learning courses and trainings, and over 16,000+ courses in seven local languages

• 25 days holiday and extra days of annual leave for if you get married, move house or want to volunteer

• Hybrid working and core hours

• Competitive pension scheme

• Bupa Private Healthcare

• Season ticket loans

• Cycle to work

• Employee Assistance programme

• Bring your dog to work

• A wide variety of wellness benefits including gym discounts

• Discounts and Magazine Subscriptions

• Employee Resource Groups to provide a platform for employees to identify shared objectives, exchange ideas, and work on community priorities for our global workforce

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.