Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$28.34 - $34.73 Hourly

Department:

District Attorney

Job Type:

Regular Represented

Exemption Status:

United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified):

December 31, 2023

The Opportunity:

This work matters.

This recruitment will be used to fill vacant positions as they come up. To be considered for future openings, we invite you to apply now!

The Multnomah County District Attorney's Office is considered one of the nation’s leaders in innovative specialty court programs. We strive for a fair, open and just system that promotes public safety through effective prosecution. The Multnomah County District Attorney’s Office is committed to the open and balanced administration of justice – one that honors and respects diversity in all of its forms.

As a Legal Assistant 2, you must have the ability to organize and prioritize work with accuracy and detail, applying well developed subject knowledge, and exercising judgment and initiative. You may also be expected to have the knowledge, skills and abilities to cover other positions from OA 2 up to Legal Assistant Sr. Our staff work together as a cohesive team under pressure and must be flexible, able and willing to fill in on short notice. This position may require you to resolve issues when a supervisor is not available. This position acts as a technical resource and trainer to other staff including attorneys and management and may also act as a team lead in certain positions.

Your main responsibilities includes, but are not limited to the following:

• Enter felony and misdemeanor cases in systems including fugitive and extradition matters.

• Receive and process Expungement requests.

• Run criminal history records from various law enforcement data systems and analyze as requested.

• Respond to questions from victims, witnesses, attorneys, outside agencies and others in a culturally appropriate manner regarding procedures and case status, while following standard procedures, regulations and office policies.

• Issue subpoenas for records or witnesses as needed and cover subpoena clerks positions as requested.

• Prepare court orders, draft orders from attorney’s notes, proofread orders and file following policy and procedures.

• Investigate facts related to situations and claims using case management and other systems to determine next legal steps needed or problem solve questions or complaints regarding cases and legal actions.

• May also be called upon to assist with projects that require resourcefulness, independent judgment, analysis of varied data, and other needed information.

• The ability to maintain confidentiality and work under strict timelines are essential.

Our positions are typically Monday through Friday from 8:00 am to 5:00 pm. Ad-hoc or hybrid telework opportunities may be available. If you are interested in joining our team of dynamic individuals, we strongly encourage you to apply!

TO QUALIFY:

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page .

Required Minimum Qualifications / *Transferable Skills:

• Equivalent to completion of the 12th grade; AND

• Three years of general clerical experience.

• Five years of responsible legal clerical experience, including three years of legal assistant experience working within a district attorney, county counsel, or relevant legal office.

• Basic working knowledge of principles, practices and procedures of the criminal or judicial system, and some knowledge of legal terminology and legal databases.

Preferred Special Qualifications/Transferable Skills:

• Bilingual highly preferred (will require a language proficiency exam)

• Advanced knowledge of data systems such as RegJIN, LEDS, NCIC, Odyssey, CRIMES and Microsoft Word.

• LEDS Certification, knowledge of and/or experience using legal terminology is highly desirable.

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Other:

• Candidates must successfully pass a thorough criminal background check and post -offer urine drug screen.

During the interview process, you will be asked to sign a disclosure statement about the arrests and convictions of immediate family members and close relations pursuant to our policy regarding Outside Associations. Immediate family is defined to include parents, spouse, spouse equivalent, brother, sister, children, grandparents, or any individual where the relationship is close or intimate, or a roommate. An answer of "Yes" to any Outside Associates will not automatically disqualify an applicant.

SCREENING AND EVALUATION

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page . We expect to evaluate candidates for this recruitment as follows:

• Initial review of application materials for minimum qualifications

• Oral exam

• Consideration of top candidates

• Background and reference checks

Note: Please be mindful of checking your email inbox for messages upon submitting your application. You may be emailed requesting for additional items from the Recruiter or hiring manager. If a response is not received in a timely manner your application may not be considered.

1. An online application demonstrating you meeting minimum qualifications

2. Resume: Please include all related experience (paid or unpaid). Please be specific about your experience as it relates to the Essential Job Functions, To Qualify, and Specific KSAs sections above.) Resume should include the following for each employer: name of employer, location, dates of employment, your title, and a brief summary of your responsibilities.

3. Cover letter addressing:

• Why you are interested in the position, AND

• How you meet the required minimum qualifications for this position (Detailing how your experience and training qualifies you for this role. Please be specific about your experience as it relates to the Essential Job Functions, To Qualify, and Specific KSAs sections above.)

Please be thorough, as these materials will be scored and determine your eligibility for an interview.

Additional Information

Type of Position: This hourly union-represented position is eligible for overtime.

Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include :

• Health insurance (medical, dental, vision, Rx through Moda or Kaiser Permanente).

• Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).

• Generous paid leave (vacation, sick, parental, bereavement, military etc.)

• Life insurance, short-term and long-term disability insurance

• Optional deferred compensation and flexible spending accounts

• Access to a free annual Tri-met bus pass

• Access to wellness resources

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter:

Collette Carr

Email:

collette.carr@mcda.us

Phone:

+1 (971) 6108219

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile:

6246 - Legal Assistant 2