JOB OVERVIEW

Performs a variety of secretarial and administrative functions in support of a legal staff of a county wide agency.

MINIMUM QUALIFICATIONS

An Associate's Degree from an accredited college or university; and two or more years of experience as a Secretary in the legal field.

Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below.

CORE COMPETENCIES

• Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service

• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve

• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations

• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

JOB SPECIFIC COMPETENCIES

• Experience in state and federal litigation preferred, with an emphasis in Eminent Doman and Mortgage foreclosure litigation highly desirable
• Knowledge of legal office administrative practices and procedures

• Knowledge of legal terminology and court procedures

• Knowledge of the operation of word processing and data processing equipment

• Working knowledge of English grammar, punctuation and spelling

• Abilities to e-file in state courts

• Ability to work effectively with others

• Ability to transcribe dictation

• Ability to type 50 words per minute with near 100% accuracy

• Ability to use a computer and related software

• Ability to handle confidential information

• Ability to maintain work related records and prepare reports

• Ability to communicate effectively, both orally and in writing

• Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

• Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court.

• Composes, edits and types correspondence.

• Coordinates the distribution of incoming and outgoing mail.

• Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases.

• Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings.

• Acts as liaison with witnesses and prepares subpoenas for depositions and trial.

• Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents.

• Maintains files and tracks deadlines for discovery and responses to pleadings.

• Files complaints and other pleadings with the appropriate court and/or judge.

• Maintains activity reports and submits appropriate documentation to specific units.

• Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate.

• Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system.

• Maintains the confidentiality of records and reports pertaining to the work of the division or department.

• May be required to be cross-trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney.

• Performs business related activities and functions regarding legal office administrative practices and procedures.

• Performs other related duties as required.