• Job Description

  Req#: 32528355532

  Under immediate supervision, initially in a training capacity, performs or assists in the performance of a variety of legal secretarial duties of moderate difficulty and learns the legal terminology, legal procedures and specialized tasks to support County Attorneys.

  
  

  Overview

  The County of Santa Clara Office of the County Counsel is a leading public sector law office in the country, offering a dynamic and diverse practice environment that values diversity, equity, and inclusion. We are recruiting for several Legal Secretary positions and encourage candidates interested in public service and supporting community-focused legal work to apply. More information can be found on our website.

  
  

  About the Office

  We serve as the general counsel for the County of Santa Clara, including the Board of Supervisors and all county departments. Our attorneys work across various civil practice areas such as elder protection, civil rights, environmental law, health services, labor, public safety, and more.

  
  

  Role and Responsibilities

  Legal Secretaries collaborate with attorneys and legal professionals on civil and quasi-civil matters, assisting in preparing for hearings, drafting legal documents, managing files and calendars, and maintaining confidentiality and professionalism at all times.

  
  

  Position Details

  The Legal Secretary Trainee position requires three years of clerical experience involving discretion and judgment. Trainees will receive legal procedures training to develop necessary skills and knowledge.

  
  

  Candidate Qualifications

  We seek public service-minded candidates familiar with Microsoft Office, capable of learning legal case management software, with excellent communication, proofreading, organizational, and interpersonal skills. A commitment to confidentiality and a collaborative work style are essential.

  
  

  Additional Opportunities

  Applicants may be considered for Confidential Legal Secretary Trainee roles supporting the County Counsel's Labor and Employment Team, which involve negotiations, union grievances, and personnel matters, with a 5% premium pay.

  
  

  Important Information

  Examination dates are tentatively scheduled for June 18-24, 2025. Qualified candidates will receive email notifications with instructions.

  
  

  Essential Duties

  1. Prepare legal documents such as correspondence, opinions, contracts, and pleadings accurately and properly formatted;
  2. Abstract information from files and prepare legal forms;
  3. File legal papers with courts;
  4. Maintain files, correspondence, and law books;
  5. Screen calls, exercising judgment on confidential matters;
  6. Perform clerical functions and other related duties;
  7. May be assigned as a Disaster Service Worker.

  Qualifications

  Equivalent to three years of clerical experience requiring discretion and judgment, and familiarity with office practices, legal terminology, customer service, and standard computer applications. Ability to work under pressure, handle confidential matters, and prioritize activities is essential. Typing speed up to 50 Net WPM may be required depending on departmental needs.

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• About the company

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