• Job Description

  Req#: R0011147

  TARGET CLOSE DATE:

  11/26/2024

  Note: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System.

  Grade 19

  The pay range for the listed pay grade varies depending on the employing agency. Click HERE and then select the desired agency to view the pay range for that employer.

  JOB SUMMARY:

  IF YOU APPLIED WITHIN THE LAST 12 MONTHS YOU DO NOT NEED TO REAPPLY
  
  Magistrates working within the Merit System act as a liaison between the municipal court and the public. Magistrates are responsible for receiving, recording, and responding to citizen complaints and questions; preparing for court trials or hearings by gathering and reviewing necessary documentation; conducting court trials and hearings; and assisting the judge during court proceedings by providing and recording information. Magistrates are considered the chief officers of the municipal court administrative agency and are required to have or obtain a Magistrate certification approved by the Alabama Administrative Office of Courts (AOC). Work is performed primarily in a courtroom or office setting. Work is reviewed by a magistrate supervisor and by the presiding judge for conformity with legal procedures and points of law.

  ABOUT THE PERSONNEL BOARD OF JEFFERSON COUNTY MERIT SYSTEM :

  The Personnel Board of Jefferson County (Personnel Board) Merit System is responsible for ensuring fairness and merit in hiring and promotion, avoiding favoritism or political influence. Our goal is to attract and retain qualified and professional employees for the public sector. The Merit System includes a wonderfully diverse set of city governments, ranging from smaller, community-minded towns to vibrant, bustling cities. Our network consists of nearly 8,000 dedicated public servants , who want to make a positive impact on our communities . We offer many rewarding careers, from public safety and city management to IT, healthcare, skilled trades, engineering and more .

  A CAREER WITHIN THE MERIT SYSTEM:

  The Merit System is unique as an individual typically only submits one application for a position (e.g., administrative clerk) and that single application can result in employment opportunities with potentially 23 different cities and agencies within Jefferson County, Alabama . These agencies range from the City of Birmingham and 16 surrounding suburban cities to the Jefferson County Commission, Department of Health, and three additional governmental agencies. In the Merit System, you can enjoy the security and benefits of a public sector job with growth potential. Whether you're passionate about public safety, technology, or anything in between, there's a place for you in the Merit System.

  TYPICAL JOB DUTIES:

  • Acts as a liaison between the municipal court and the public by receiving, recording, and responding to citizens’ complaints, requests, and questions either by phone or in-person by providing general information on court cases (e.g., court dates, fees, and fines), retrieving and reviewing case files and other records, assisting individuals with completing required forms, or taking payments for court fees and fines in order to provide adequate services to and meet the needs of the public.

  • Conducts hearings by evaluating complaints, recording and reviewing witness testimony, reviewing police reports, and reading depositions in order to determine probable cause, issue arrest warrants, and set bail.

  • Prepares for trial, court, or hearings by gathering evidence (e.g., testimony, police reports, warrants, fee payments, and other court documents) and preparing case files in order to ensure that the most recent information regarding each case is available to the presiding judge when he or she calls the docket.

  • Oversees alternative sentencing programs (e.g., Operation ABC and other Community Corrections Programs) by collaborating with local businesses and educational institutions in order to determine the structure, and leadership responsibility, and goals of the program(s) in order to reduce recidivism and substance abuse, increase community, and restore defendant to productive citizenship.

  • Assists the judge during court proceedings by recording rulings, managing physical and electronic copies of case information, and providing information and assistance to defendants to ensure that applicable laws, rulings, and procedures are followed.

  • Processes cases after court or hearing by entering information and documents into the case management software (i.e., electronic filling) and attaching physical case documents with the hard copies of the case in order to ensure cases heard by the judge are updated, rulings are recorded, and any fees paid are documented.

  • Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines.

  MINIMUM QUALIFICATIONS:

  To be considered for employment in this position, a candidate must possess at least one of the following:

  Option A:

  • Certified as a Magistrate by the Administrative Office of Courts.

  Option B

  • Experience in legal writing (e.g., drafting civil or criminal complaints, filing subpoenas, filling out legal forms such as affidavits).

  • Experience using legal search engines (e.g., Lexis Nexus, Findlaw, WestLaw, Alison).

  • Experience recording and balancing daily receipts (e.g., receiving payments for fines/fees, ensuring correct payment type).

  • Experience maintaining legal files (e.g., pulling case files for court proceedings, updating case information).

  • Experience working in a courtroom setting (e.g., municipal, district, probate, family, court advocate) to include setting the docket, review and update casefiles and judges orders, acting as a liaison between judges, attorneys, police officers, etc.

  City of Birmingham

  • Certified as a Magistrate by the Administrative Office of Courts.

  PREFERRED QUALIFICATIONS:

  Preferred qualifications are experiences, education, and/or other job-related qualifications considered to be highly desirable by Merit System agencies. The preferred qualifications may be used by the hiring agency to identify applicants to invite to participate in subsequent selection processes.

  • NCIC Certification

  • Reid Technique Certification

  • Associates degree or higher in criminal justice, psychology, sociology, or related field

  • Experience interviewing victims, witnesses, etc.

  • Knowledge of city ordinances or applicable state criminal law and rules of criminal procedure.

  
  CRITICAL KNOWLEDGES:

  • Knowledge of basic law enforcement procedures (e.g., issuing warrants, arrests, etc.).

  • Knowledge of basic law enforcement terminology.

  • Knowledge of Code of Alabama Titles and Rules.

  • Knowledge of magistrates’ authority, duties, and scope of responsibility as outlined in the Alabama Rules of Judicial Administration, Rule 18: Magistrates.

  • Knowledge of Municipal Court systems and proceedings (e.g., City and local ordinances, amendments, proceedings, etc.).

  
  WORK ENVIRONMENT:
  Work is conducted almost exclusively indoors in a court or office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc. Work may require working outside normal business hours to include holidays, weekends, and overtime. Work will require working with unique populations such as angry citizens, violent or aggressive individuals, and indigent individuals.
  
  PHYSICAL DEMANDS:
  Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.
  
  DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.

  SPECIAL ACCOMMODATIONS

  Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500, Option 1, prior to the target close date.

  AN EQUAL OPPORTUNITY EMPLOYER

  The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best-qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics.

  Employment decisions are made by the Merit System agency where the position exists. Each Merit System agency administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.

  For more information on this job description, please visit http://www.pbjcal.org/employment/Descriptions

  DISCLAIMER:

  This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.

  ATTENTION Merit System Employees: Do not apply through this site.

  If you are a current Merit System employee, please click HERE to log into

  the internal career site.

• About the company

  PBF Energy (“PBF”) is one of the largest independent petroleum refiners and suppliers of unbranded transportation fuels, heating oil, petrochemical feedstocks, lubricants and other petroleum products in the United States.

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