• Job Description

  Req#: 3952623
  The Department of Procurement and General Services is seeking an energetic and detail oriented individual to fill the Mailroom Clerk II position. This position is responsible for receiving, sorting and delivering mail and operating the postage meter, scales and inserter.
  
  Qualified applicants will have a High School Diploma or General Education Degree and at least six months experience in postal/mail service or training related to mail service skills. Strong listening and communication skills are required in this position. Applicant will have basic knowledge of Windows, Word, Excel, Access and Outlook. Candidate must be able to work independently and maintain confidential information. Candidate must possess strong interpersonal skills, be able to multi-task and interface with all levels of County government.
  
  The following tests may be required: timed typing, clerical exam, Word, Excel, Windows and data entry. This position requires a criminal background check.
  
  Other information: Candidate must be able to work extended hours when necessary. Candidate must have a valid driver's license and be able to drive to various County locations.
  
  Criminal background check is required.
  Essential Duties, Tasks and Accountabilities:
  Duties, tasks and accountabilities will vary and may include the following:
  • Answer phones and provide over-the-counter mail services.
  • Receive, sort and deliver incoming US Postal, United Parcel and interoffice mail.
  • Band and load mail and parcels into mail cart for distribution.
  • Distribute incoming mail and parcels to county offices.
  • Collect outgoing mail from county offices.
  • Classify and post outgoing mail by operating (paragon) Pitney Bowes postage meter.
  • Provide postage account billing statements using the Accu-trac system.
  • Prepare documents and process United Parcel and special classes of US Postal mail.
  • Set up and operate inserting machine system to fold and insert various mailings.
  • Maintain forms, supplies and materials associated with mail services.
  • Compile and sort documents, such as invoices and checks.
  • Perform other duties, tasks and special projects, as assigned.
  Qualifications / Requirements:
  • High School Diploma or General Education Degree (GED).
  • Six months to one year of experience in postal/mail service or training related to mail service skills.
  • Six months to one year of general office and accounting experience.
  • Ability to use or learn how to use computerized equipment.
  • Basic skill to use a personal computer and various software packages.
  • Integrity and honesty.
  • Ability to use office machines (fax, copier, calculator, etc.).
  • Excellent customer service skills.
  • Strong listening and communication skills.
  • Ability to use common sense understanding to carry out written or verbal instructions.
  • Strong organizational skills.
  • Ability to work independently or as part of a team.
  • Accurate and detail-oriented.
  • Manual dexterity.
  • Ability to maintain a positive public image for the department and Chester County.
  • A valid driver's license is required.
  
  Preferred Skills, Knowledge & Experience:
  • Familiar with postal regulations.
  • Knowledge of mailing zone tables.
  • Ability to operate postage scales and read postal charts.
  • Ability to operate postage meter and inserter.
  • Intermediate-level accounting and bookkeeping skills.
  • Ability to work with limited supervision.
  • Ability to multi-task.
  • Strong interpersonal skills.
  • Familiar with reception desk functions.
  • Exhibits a willingness to learn new tasks.
  While performing the duties of this position, the employee is frequently required to sit, talk and hear; stand and walk; lift up to 70 pounds; and operate machinery within the department. Occasionally, employee will need to climb stairs, reach or work with arms above shoulder height, bend at the waist or work bent at the waist, and lift or carry items. On rare occasions, the employee will need to kneel, crawl, stoop or crouch; climb stairs; and push items from one place to another.
  
  The specific vision requirements for this position are as follows:
  • Close vision (clear vision at 20 inches or less)
  • Color vision (ability to identify and distinguish colors)

• About the company

  Chester County, colloquially known as Chesco, is a county in the southeastern part of the US state of Pennsylvania.

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