• Job Description

  Req#: 4670822
  DEFINITION
  
  To perform a wide variety of professional, administrative and analytical work in support of assigned department, division, function, or program area; to assume responsibility for the management and administration of a specific program area; to recommend action and assist in policy, procedure, work methods, and budget development and implementation for area of assignment; to perform a variety of analytical tasks relative to assigned area of responsibility; to coordinate assigned activities with other functions, divisions, outside agencies, and the general public; and to provide responsible staff assistance
  in support of the assigned department.
  
  SUPERVISION RECEIVED AND EXERCISED
  
  Receives direction from the Department Head.
  
  ESSENTIAL FUNCTION STATEMENTS --Essential responsibilities and duties may include, but are not limited to, the following:
  
  Essential Functions :
  1. Perform a variety of professional level research, administrative, operational, financial, and analytical duties in support of assigned programs and functions within a department, division, or program area; conduct studies, research projects, and analysis by selecting, adapting, and applying appropriate analytical, research, and statistical techniques.
  2. Participate in the development and implementation of goals, objectives, policies, and priorities for assigned functions and program areas; research, implement, and administer policies, procedures, and changing business practices and processes for assigned area; coordinate, structure, and oversee on-going or special programs as assigned.
  3. Conduct or participate in studies of new and existing programs and special projects; research and analyze organization structure, technical data, and fiscal impact to determine feasibility, resolve problems, and increase efficiency; consult with City personnel and outside agencies; develop recommendations.
  4. Assist with the development of policies and procedures; participate in program implementation and monitoring activities; serve as project manager for assigned projects.
  5. Provide assistance in resolving operational and administration problems; identify problem areas and issues; conduct research to find alternative solutions; make recommendations; assist in implementation of recommendations.
  6. Prepares administrative, operational, and financial reports including the preparation of conclusions, recommendations, and forecasts based on data summaries and other findings; consults with City staff, outside agencies, and associations to obtain information; advises management staff on emerging issues.
  7. Assist with the budget process; provide assistance in the development and administration of assigned budget; collect and analyze financial data; make budget recommendations relative to assigned program areas or projects; coordinate and compile budget recommendations prepared by other staff; create data tracking and reporting systems; monitor status.
  8. When assigned to Human Resources, provide assistance with Human Resources and Risk Management functions; including payroll, recruitments, claims processing, workers compensation functions, and other areas of assignment.
  9. Prepare and present staff reports to City Council.
  10. Conduct research and perform analysis for special project planning, development and implementation.
  11. Provide staff assistance to the assigned Department Head; participate on a variety of committees; prepare and present staff reports and other correspondence as appropriate and necessary.
  12. Prepare and submit grant applications; monitor grant awards; ensure compliance with conditions of approved grants.
  13. Coordinate assigned services and project activities with other City programs, functions, boards, committees, and task forces as well as external organizations and agencies and the general public; coordinate with, interact with, and share knowledge, issues, and status with appropriate parties.
  Marginal Functions
  1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of business administration.
  2. Perform related duties as required.
  
  QUALIFICATIONS
  
  Knowledge of :
  Operational characteristics, services, and activities of assigned program area.
  General principles, practices, and procedures of business administration and public administration.
  Principles, structure, and organization of public sector agencies.
  Principles and practices of government payroll functions, and risk management.
  Principles and practices of project management.
  Principles and practices of local government operations.
  Methods and techniques of research and statistical analysis.
  Principles of municipal budget preparation and control.
  Principles of business letter writing and basic report preparation.
  Modern office procedures, methods and equipment including computers.
  Pertinent federal, state and local codes, laws and regulations.
  Grant administration principles.
  
  Ability to :
  Perform complex professional, administrative and analytical work in support of City operations.
  Conduct a variety of research, analyze data and prepare clear and concise reports.
  Collect, evaluate, and interpret information and data from multiple sources.
  Conduct research and analysis and provide appropriate recommendations based on findings.
  Participate in the development and administration of division goals, objectives and procedures.
  Participate in the preparation and administration of the City budget.
  Conduct or participate in various organizational, fiscal, and administrative studies and analyses including those on new and existing programs and special projects.
  Prepare clear and concise analytical, administrative, and financial reports.
  Research, analyze and evaluate new service delivery methods and techniques.
  Interpret and apply federal, state and local policies, laws and regulations.
  Communicate clearly and concisely, both orally and in writing.
  Establish and maintain effective working relationships with those contacted in the course of work.
  
  Experience and Training Guidelines
  Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
  
  Experience:
  Two years of increasingly responsible administrative and analytical experience preferably in a government agency.
  
  Training:
  Equivalent to a Bachelor's degree from an accredited college or university with major course work in business administration, public administration, construction management, engineering, human resources, finance or a related field. Experience may substitute for education on a 2:1 basis (every two years of full-time experience in a related field is equal to one year of education).
  
  WORKING CONDITIONS
  
  Environmental Conditions :
  Office environment.
  
  Physical Conditions:
  Essential and marginal functions may require maintaining physical condition necessary for sitting for
  prolonged periods of time.

• About the company

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