• Job Description

  Req#: R-66014

  We are so glad you are interested in joining Sutter Health!

  Organization:

  SHSO-Sutter Health System Office-Bay

  Position Overview:

  Oversees Graduate Medical Education staff to achieve seamless management and execution of residency and fellowship programs. Provides oversight and monitors new ACGME-accredited program development and planning to ensure that best practices are being followed. Develops and manages relationships with Program Directors, GME administrative leadership and the GME Institutional Office. Maintains a high level of professional expertise through familiarity with ACGME, NRMP, FREIDA, CMS GME guidelines, and on-going education on relevant regulations and networking with other GME experts.
  
  JOB ACCOUNTABILITIES
  Operations
  
  Serves as the lead technical expert on the ACGME Accreditation Data System
  (ADS), the Residency Management Suites, and provides counsel to programs
  on required ADS filings and submissions
  Helps develop GME institutional policies and procedures, and provides
  oversight to ensure adherence to policies across all ACGME -accredited
  programs
  
  Supports the Graduate Medical Education Institutional Office operations
  Helps coordinate education and training for physician Program Directors,
  faculty, resident physicians, and GME personnel
  In partnership with local GME administrative leaders, helps collect data
  needed for ACGME, CMS and grant reporting (e.g. IRIS, APE, AIR, etc.)
  
  Collaborates with Program Directors and local GME administrative leaders on
  ensuring compliance with ACGME requirements
  
  Manages institutional oversight for the Visiting Student Learning
  Opportunities (VSLO) program
  
  Proactively collaborates with other Sutter Health affiliates on GME program
  planning and development and leverages systemwide tools and services
  (compliance, legal review, privacy)
  
  Takes a strategic and tactical approach in identifying best practices and
  standardizing workflows/processes and developing plans of action to
  implement changes
  
  Makes rounds with staff, Program Directors, and GME leadership to listen to
  concerns/issues and ensure staff have appropriate tools and resources
  
  Provides guidance and direct intervention in resolving challenging or
  complex situations
  
  Develops, implements, and/or ensures corrective action plans are
  implemented to address or minimize operational risk
  
  Helps coordinate and maintain GME Contract Request Forms (CRFs) and
  manages all contracts related to GME
  
  Maintains and coordinates all areas related to affiliation agreements and
  program letters of agreement
  
  Counsels programs on ACGME required Program Letters of Agreements
  (PLAs) between programs and participating sites; reviews and ensures all
  PLAs meet ACGME requirements and institutional policies and procedures
  
  Assists with institutional orientation for new residents and fellows,
  institutional Patient Safety Orientations, and ACGME program site visits and
  
  Clinical Learning Environment Review (CLER) site visits
  
  Maintains accurate, up-to-date program data on the following systems:
  ACGME ADS, FREIDA, GME Track, and other systems/databases, external
  and internal
  
  Oversees ACGME ADS system for the Institution and provides technical
  assistance to programs completing program and resident submissions and
  updates pursuant to ACGME requirements
  
  Maintains and updates ACGME institutional and programmatic documents
  ensuring compliance and the achievement of continued accreditation
  
  Maintains records of all accreditation communications and actions
  
  Provides counsel to programs and assures program compliance with ACGME
  annual ADS updates, ACGME resident and faculty surveys, and Annual
  
  Program Evaluations (APEs) by required deadlines utilizing New Innovations
  
  Analyzes and compiles institutional and program statistical data for the
  
  Annual Institutional Review (AIR) utilizing New Innovations
  
  Manages the monthly GMEC agenda and meetings, ensuring coverage of all
  GMEC responsibilities, pursuant to ACGME requirements and institutional
  policies and procedures
  
  Helps support and manage all GMEC sub-committees
  
  Maintains accurate and complete meeting minutes with annotations
  referencing specific ACGME institutional requirements for GMEC and GMEC
  sub-committees
  
  Oversees the administrative processes and provides counsel to faculty and
  staff related to GMEC responsibilities including new program requests,
  changes in resident/fellow complement, program structure/duration, new
  program directors, and participating sites, pursuant to ACGME requirements
  and institutional policies and procedures
  
  Ensures complete and accurate GMEC membership
  
  
  Strategy/Planning
  
  Works with the Sr. Director, Academic Affairs to support and execute the
  strategy and priorities for Graduate Medical Education across the system
  
  Researches and maintains high level of professional expertise with latest
  trends and new regulations impacting Graduate Medical Education; and
  educates staff and providers on new information or regulations
  
  Leads departmental goal setting process and provides roadmap for
  accomplishing goals
  
  Monitors progress of departmental goals, developing action plans to address
  issues and challenges
  
  Communicates affiliate, operating unit and system goals to staff, helping
  staff understand impact on operations and resources
  
  Develops plan of action to address current and future resource needs in
  order to meet service and/or operational demands and objectives
  
  Develops metrics and methods for measuring outcomes against relevant
  internal and external benchmarks
  
  Prepares reports and/or analyses, identifying operational trends and
  recurrent issues, and recommends and implements course of action
  
  
  Financial Management
  
  Supports hospital GME leadership in monitoring programmatic financial
  performance impacted by resident rotational schedules
  
  Supports GME Institutional Office in establishing operational budget to
  achieve financial targets
  
  Monitors department productivity, ensuring operational challenges are
  addressed timely
  
  Reviews and approves employee expense reimbursements, and billing
  statements from vendors according to established protocol
  
  Supports local hospital and GME leadership to accurately document IRP and
  track all the details of a trainees medical school and GME training history
  centrally
  
  Provides support to the hospital and GME leadership on collecting Intern and
  
  Resident Information System (IRIS) data for cost reporting
  
  Provides monthly IRIS reports to GME institutional leadership and hospital
  leadership tracking programs’ performance
  
  Partners with the reimbursement office to prepare and collect programmatic
  GME data needed for hospital CMS cost reporting
  
  
  People
  
  Provides and fosters an inclusive work environment that encourages staff
  engagement and collaboration, establishing a culture of teamwork
  
  Supervises assigned staff, makes hiring and termination decisions, and
  reviews and approves timekeeping records
  
  Establishes expectations with all direct reports, holds individuals and work
  teams accountable, and ensures job descriptions accurately reflect job
  responsibilities and expectations
  
  Evaluates staff performance and makes/recommends associated merit
  increase
  
  Provides constructive feedback, coaching and counseling
  
  Implements disciplinary actions and/or performance improvement plans to
  achieve desired performance – may work with leadership when major
  disciplinary action is necessary or in consultation with Human Resources
  
  Provides opportunities for career development, role expansion, and cross-
  training
  
  Monitors department training and orientation plans, ensuring staff meets
  competency requirements and participates in appropriate education and
  training programs
  
  Responds timely to alleged violations of policies, procedures, regulations and
  standards of conduct by evaluating or initiating investigative procedures –
  may consult with Human Resources or Compliance to determine appropriate
  course of action
  
  Ensures staff maintains current and appropriate professional credentials

  Job Description:

  This is an onsite role and candidate can work in Bay Area or Sacramento.

  EDUCATION
  Equivalent experience will be accepted in lieu of the required degree or diploma.

  • Bachelor's: Business Administration, Healthcare, Research Administration, Science or related field or equivalent education/experience

  
  PREFERRED EXPERIENCE AS TYPICALLY ACQUIRED IN:

  • 8 years experience in clinical/basic research and with medical center procedures.
  • 8 years management, supervisory or team lead experience.

  
  SKILLS AND KNOWLEDGE

  • Demonstrated knowledge of clinical research concepts, good clinical practices and regulatory compliance.
  • Proficient with Microsoft Word, PowerPoint and Excel.
  • Demonstrated leadership skills, including team building, and coaching/mentoring with the ability to motivate and engage others.
  • Ability to build and establish effective working partnership with employees, peers and/or leaders to achieve business objectives.
  • Verbal and written communication, and interpersonal skills.
  • Organizational and time management skills, with the ability to prioritize multiple projects while delivering quality service and achieving business results.
  • Demonstrates tactical and analytical thinking and planning skills, and is able to develop plan to accomplish objectives, identify obstacles and resolve operational issues.

  Job Shift:

  Days

  Schedule:

  Full Time

  Shift Hours:

  8

  Days of the Week:

  Friday, Monday, Thursday, Tuesday, Wednesday

  Weekend Requirements:

  None

  Benefits:

  Yes

  Unions:

  No

  Position Status:

  Exempt

  Weekly Hours:

  40

  Employee Status:

  Regular

  Number of Openings:

  1

  Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

  Pay Range is $73.69 to $110.54 / hour. Sacramento Valley Pay Range is $62.95 to $94.42 / hour.

  The salary range for this role may vary above or below the posted range as determined by location. This range has not been adjusted for any specific geographic differential applicable by area where the position may be filled. Compensation takes into account several factors including but not limited to a candidate’s experience, education, skills, licensure and certifications, department equity, training and organizational needs. Base pay is just one piece of the total rewards program offered by Sutter Health. Eligible roles also qualify for a comprehensive benefits package.

• About the company

  Sutter Health is a not-for-profit integrated health delivery system headquartered in Sacramento, California.

Notice