• Job Description

  Req#: 35818

  POSITION SUMMARY :

  Located in our Malaysia Plant, the Manager manages all administration activities associated with Advanced Energy’s Malaysia facilities, with the goal of provides administrative support to Advanced Energy’s local leadership team and manages general operation of the office. In this role you will be responsible for handling information and details of a highly confidential and critical nature such as collecting and preparing information for use in discussions/meetings for executive staff members. You will be the day-to-day face of the office providing outstanding customer service to all level of employees ensuring the smooth running of our office operations while keeping it a pleasant work environment. This person position solves problems of diverse scope, which may require data analysis, knowledge and application of defined practices and policies, and/or collaboration with cross-functional groups.

  RESPONSIBILITIES :

  1. Manage day-to-day operations of the office and partner with the facilities coordinator.
  2. Ensure smooth running of all administrative functions and maintain upkeep in the office and other common areas.
  3. Manage and supervise the full spectrum of canteen, accommodation, transportation services to employee and visitor. Perform as liaison with varies vendors, providing maintenance, security, and other services.
  4. Resolving process breakdowns and/or improvements within employee services. Providing a high degree of availability to customers and interacting with all grade levels of the AE employee population with excellent customer service.
  5. Manage the calendars for multiple executives to best meet the needs of the business.
  6. Schedule and set up meetings and events for assigned groups – including scheduling rooms, ordering meals, managing audio visual tools, taking notes, etc.
  7. Attend a variety of meetings including staff, monthly/quarterly, and team meetings to process meeting minutes/notes, prepare summaries/reports to distribute to staff as appropriate and maintain database of action items.
  8. Create presentations, spreadsheets, and written communications in a professional manner and appearance.
  9. Process bills and maintain/order office supplies.
  10. Act as a project manager for nonrecurring and ongoing special projects, and work both independently and within a team until successfully completed.
  11. Member of events team.
  12. Ensure activities meet with and integrate with organizational requirements for quality management, health and safety, code of conduct, legal stipulations, environmental, 5S policies, and general duty of care.
  13. Other duties as required to maximize the executives’ efficiency.

  WORK ENVIRONMENT :

  • Location: Penang Science Park, Simpang Ampat Penang.
  • Works in standard office environment and uses general office equipment (phone, PC, copier, fax machine etc.).

  QUALIFICATIONS :

  • Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint, and Visio).
  • High degree of professionalism in interactions and attire.
  • Project management capabilities.
  • High level of interpersonal skills to handle sensitive and confidential situations; position requires demonstrated poise, tact, and diplomacy.
  • Strong attention to detail.
  • Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
  • Analytical ability required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. Advanced communication skills with team player mindset.
  • Exhibit a high level of comfort and tact when communicating with all levels within the organization as well as those outside the organization.
  • Maintain high levels of confidentiality and professionalism.
  • Available during the traditional work week, and outside the traditional workday for urgent matters.

  EXPERIENCE :

  • 8+ years of related corporate administrative and human resource experience in a MNC manufacturing environment, preferably in a high tech environment.
  • Minimum 4 years of supervisory (Manager/Assistant Manager) experience in a HR/Administrative field required.
  • Executive administrative / HR assistant experience preferred.
  • Experience managing and maintaining the operations of an office.
  • Minimum basic knowledge of labor legislation.
  • Familiarity with Human Resources Information Systems (HRIS) is preferred.

  EDUCATION :

  • Bachelor’s degree in Business Administration, Human Resources Management or equivalent combination of education and experience.

  BENEFITS :

  As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce.

  Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan and etc.

  In addition to our competitive compensation practices, we offer a strong benefits package in each of the countries in which we operate. In Malaysia., we offer a rich benefits package that includes:

  • Medical - health care plan, dental, and vision.
  • Short and long-term disability and life insurance.
  • Executive Employee Health Screening package.
  • Generous paid time off starting at 15 days and 19 public holidays.
  • 98 days of paid maternity leave for Moms and 7 consecutive days of paid paternity leave for Dads.
  • AE Child-Of-Employee Scholarship Program.
  • Employee Referral Program.
  • Career Growth and Learning Opportunity.

• About the company

  030583 Advanced Energy Industries, Inc. is an American company that develops power and control technologies for the manufacture of semiconductors, flat panel displays, data storage products, industrial coatings, medical devices, solar cells and archite...

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