• Job Description

  Req#: JR103902

  You’re more valuable than ever – And that’s just how we’ll make you feel.

  JOB SUMMARY

  The Real Estate Portfolio Manager (“REPM”) manages the company’s extensive portfolio across eighteen states (and counting). Extremely visible within the organization as a leader, the REPM collaborates closely and strategizes with the Business Development, Finance, Legal, Operations, Facilities, and other departments on all daily business matters impacting the portfolio. The REPM “owns” the landlord-tenant relationship and leads the company’s response on all issues impacting the properties, including but not limited to: negotiation of lease extensions and terminations; management of construction buildouts for new properties; coordination of facilities repairs and routine maintenance to existing properties; and the filing and processing of insurance claims. The REPM controls the lease database, driving compliance with lease deadlines across the organization, analyzing critical information, and preparing strategic reports in accordance with business needs. In addition, the REPM assists the NCO with confirming correct addresses and related information for new, de novo and transitioned urgent care centers and office locations.

  Externally, the REPM is an ambassador for the company’s joint ventures on all real estate matters, working with health system partners and outside counsel in the preparation of ancillary lease and real estate documents, analyzing agreed upon letters of intent and conforming documents to reflect business terms, as needed. The REPM directs the filing of insurance claims with brokers and carriers. The REPM possesses the exceptional interpersonal skills, judgment, and discretion necessary for mutual relationships and challenging conversations with health system partners, landlords, real estate and insurance brokers, and other third parties.

  JOB REQUIREMENTS

  Education

  • BA preferred
  • AA required

  Work Experience

  • 10+ years working in a leadership role with landlord representatives and key company executives in any combination of acquisitions, property management, operations, and facilities management
  • Prior experience negotiating or reviewing business terms of commercial leases
  • Comfortable with legal terminology
  • Track record of success working with large groups of stakeholders on complicated projects
  • Tech savvy and accustomed to managing complex real estate lease management software systems
  • Adept at reviewing raw data and generating strategic reports

  Required Licenses/Certifications

  Additional Knowledge, Skills and Abilities Required

  • Excellent spoken and written communication skills
  • Accustomed to working in a fast paced, high growth environment
  • Time management skills; ability to triage and pivot on projects according to changing demands
  • Strong organization skills and attention to detail
  • Focus on creative problem-solving and strategic, critical thinking
  • Skilled at using Visual Lease, Office 365 and Microsoft Office, Word, Excel, Teams, and Adobe Pro
  • Nimble in Microsoft Office, Co-Pilot, OneDrive, Excel, PowerPoint, SharePoint and real estate lease management software systems; experience using Workday a plus
  • Sound business judgment
  • Exceptional customer service and interpersonal skills

  Additional Knowledge, Skills, and Abilities Preferred

  • Knowledge of other AI software in addition to Co-Pilot

  ESSENTIAL FUNCTIONS

  • Manage and administer lease management database, maintaining up-to-date and accurate lease and other property and insurance records.
  • Manage reporting and review of historical lease management database records ensuring all contacts, critical dates, clauses, and alerts are accurate.
  • Update Company contact sheets, distribute to new Landlords, update contacts for centers as information is received via Estoppel Certificates and Landlord notices, and periodically send requests by market for updated information.
  • Take the lead on building strong relationships with existing landlords and property management companies and manage these relationships on a day to day basis
  • Maintain correspondence and related files for each property
  • Upload contracts and related information into lease management database and set alerts for contract renewals and expirations.
  • Analyze Lease Agreements to determine correctness of delivery dates, commencement dates, and rent commencement dates.
  • Assist with providing updates of delivery dates, commencement dates and rent commencement dates to stakeholders.
  • Assist with obtaining W-9 and landlord banking information for Automated Clearing House rent payments.
  • Understand Tenant repair and maintenance obligations and field questions on a center basis.
  • Prepare notice letters to Landlords (e.g., repair work, insurance certificates, contract requirements, and other matters) as directed by the in-house counsel
  • Prepare lease summaries, rent commencement date certificates and other documents as directed by the in-house counsel
  • Respond to lease inquiries from corporate support teams, including finance, new center operations, construction, business development and operations.
  • Prepare property-related insurance claims and collaborate with the Legal Department on the filing and processing of insurance claims
  • Assist in distributing Certificates of Insurance to Landlords at time of renewal and to health system partners upon request
  • Prepare, send, track, and distribute documents in DocuSign for Company and Counterparty’s signatures
  • Collaborate with the Company’s insurance broker on renewals, coverage, and claims issues
  • Deploy critical thinking skills to improve workflows, maximize efficiency, and help the Company scale multi-site acquisitions.
  • Collaborate with the Legal Operations Manager to improve technologies associated with the real estate function
  • Exercise sound business and professional judgment in all situations

  Note: this job description is not inclusive of all the duties of the position. You may be asked by leaders to perform other duties. Management reserves the right to revise this position description at any time.

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  All qualified persons are granted an equal opportunity for employment without regard to race, color, religion, sex, sexual orientation and gender identity or expression, age, national origin, citizenship status, disability, genetic information, medical condition, family care leave status, pregnancy or pregnancy-related condition, otherwise qualified disabled or veteran status. The company will comply with all fair employment laws in each of the jurisdictions where we conduct business.
  
  For applicants in California, please review our California Consumer Privacy Statement here. https://www.gohealthuc.com/privacy-policy

• About the company

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