Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$24.53 - $30.04 Hourly

Department:

Sheriff

Job Type:

Regular Represented

Exemption Status:

United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified):

August 06, 2023

The Opportunity:

Who We Are:

The Multnomah County Sheriff’s Office (MCSO) is dedicated to fostering an environment of safety, trust, and belonging for our employees and the diverse community that we serve. MCSO recognizes and values the importance of serving all people in an equitable manner, and with dignity and respect, in order to support a safe and thriving community for everyone.

The Opportunity:

OVERVIEW:

Are you an organized individual who has an eye for detail and enjoys working with people in a fast-paced environment? Do you want to do work that makes a difference in your community? The unique, important and varied responsibilities of this position could be a good fit for you.

Our Civil Unit is currently hiring two (2) Office Assistant Senior Positions. Office Assistant Seniors require strong administrative skills and the ability to work efficiently and accurately with confidential and sensitive information. These positions also serve and interact with the public through written and in-person communication.

Primary Responsibilities:

• Review incoming legal documents such as Writs, Judgments, Decrees, as well as instructions from attorneys, for accuracy and legal compliance applicable to Oregon Revised Statute, Oregon Revised Civil Procedures, and Sheriff’s Office procedures.
• Respond to questions from attorneys, debtors, creditors, plaintiffs, defendants and the public regarding various civil matters such as foreclosures, eviction notices, bankruptcy filings, domestic relations papers, subpoenas, child support and protection orders.
• Prepare for and assist with Judicial and property sales by coordinating sales dates, creating public notices, arranging for advertising, as well as preparing bid sheets, certificates of judicial sale, post-sale notices, certificates of redemption and Sheriff’s deeds.
• Prepare and monitor court filings for bankruptcies, custody cases, and other specialized actions; Prepare and issue certificates of service, distraint warrants and other correspondence. Assist deputies with address checks, execution of orders and other service procedures.
• Prepare receipts of any incoming funds, prepare deposits and disbursements of funds, maintain transaction journals and log of receipts and audit refund requests from the public for services not completed.
• Promote a culture of respect, inclusiveness, and appreciation of diverse perspectives, backgrounds, and values.

The successful candidate will:

• Professionally interact with external and internal customers under a wide range of circumstances as a representative of the Sheriff of Multnomah County.
• Effectively communicate as well as follow both verbal and written communication.
• Complete high-volume data entry duties quickly and accurately.
• Exhibit strong comprehension and math skills.
• Effectively organize/prioritize work to meet deadlines.
• Work well under pressure and manage a high volume of work.
• Be able to multi-task and be flexible with interruptions to work flow.
• Be able to efficiently use standard office software and follow standard office procedures.

To Qualify

MCSO and Multnomah County are committed to the diversity of our workforce and our strength lies in the perspectives our employees bring to their work. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans and LGBTQIA+ community members. Together, MCSO and Multnomah County promotes inclusion, equity and fairness where everyone is treated with respect and dignity.

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills:

Any Combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Education/ Training: Equivalent to the completion of the twelfth grade.

• Experience: Three (3) years of specialized and increasingly responsible office support experience dealing directly with the public is required.

• Must pass a thorough background investigation which includes, but is not limited to a review of the applicant’s criminal, civil, driving, military, educational, and employment history.

Preferred Qualifications/Transferable Skills:

You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Customer service experience in high volume environments where communication skills, empathy and patience are required to achieve the goals of customers within the mission of the agency or company.
• Knowledge of and/or experience using legal terminology, and/or coursework in the legal field
• Additional clerical, legal clerical, or administrative training.
• Experience providing professional customer service to diverse communities.
• Experience working with high level confidential and/or sensitive information.
• Must be able to work together as a team under pressure with time sensitivity.
• Experience using standard applications and criminal justice databases to input and retrieve sensitive information (Word, Excel, Adobe, Crimes, LEDs etc.)
• Prior work in a public sector organization within the last five years.

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Screening and Evaluation

The Application Packet: The application packet consists of the following documents. You must submit all requested items below. Failure to do so will be deemed as an incomplete application.

• A completed online application using Workday showing how you meet the qualifications.
• Attaching a resume and cover letter is preferred but not mandatory
• Veterans Preference: if you are interested in requesting veterans’ preference, please be prepared to submit your DD214 and veteran disability verification forms electronically when specifically requested during the online application process.
• Responses to any and all electronic questionnaires/tasks sent to you after submitting your online application. Applications with unfinished questionnaires will be considered incomplete and will be inactivated from the process.

Note: Please contact the recruiter as soon as possible if you experience any complications when applying. The application should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials will determine your eligibility to advance in this recruitment process.

After You Apply:

• Log in to your Workday account to see if you have any pending tasks or actions to complete. These can be found under the “My Applications” section. You must complete these tasks or actions in order for us to accept your application.
• Check both your email and Workday account for updates regarding this recruitment.
• Internal Candidates: After you have hit “submit” on your application, check your Workday inbox and complete the Veterans Preference Questionnaire prior to application deadline (if you don’t complete this questionnaire your application is not complete and will not be received).

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications
• Clerical Exam
• Interview of top candidates
• Background check and reference checks: All finalists must pass a thorough background investigation which includes, but is not limited to a review of the applicant’s criminal, civil, driving, military, educational, and employment history.

ADDITIONAL INFORMATION:

This recruitment may be used to fill future full-time, part-time, temporary, limited-duration, and on-call vacancies.

Type of Position: Hourly, overtime eligible, represented by the AFSCME Local 88 union.

Schedule:

The work schedule for this position is Mon-Fri 8:00 am-4:30 pm

Work Location: This position works onsite and will rotate between the Columbia Gorge Corporate Center located at 2955 NE 172nd Place, and the Portland Portal Building located at 3083 NE 170th Place. Telework arrangements are not available for this position.

Benefits:

• The County offers a competitive total compensation package including: Holiday Leave: You are eligible to receive 12 paid holidays per fiscal year. This includes 10 county observed holidays and 2 floating holidays.
• Paid Sick Leave: You will accrue paid sick leave at the rate of .05 hours for each hour worked (for a full-time/40 hours per week employee, it is approximately 104 hours per year).
• Vacation Leave: You will start accruing paid vacation leave at 4.67 hours per pay period as long as you remain in paid status and a full-time employee (approximately 112 hours per year for full-time employee).
• Paid Increases: Local 88 employees are considered for an annual step increase each year on their progression date until they reach the top of the range. They are also eligible for annual COLA increases when approved by the Board of County Commissioners.
• Deferred Compensation: All new employees in regular and limited duration Local 88 positions will be automatically enrolled in the County’s Deferred Compensation program, at the rate of one percent (1%) of their pre-tax wages, unless they choose to opt out.
• Comprehensive health and dental packages with most full-time employees paying only 5-10% of the monthly cost of the coverage, depending on plan selection and bargaining unit.
• Retirement contributions of 12% to the State's retirement system (PERS/OPSRP) and no financial contributions from the employee.
• Free TriMet pass.
• For the full list of benefits, please visit our new employee benefits page.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter:

Lauren Hart

Email:

lauren.hart@mcso.us

Phone:

+1 (971) 2010085

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile:

6002 - Office Assistant Senior