• Job Description

  Req#: R-12471

  Current employees: Please apply through the employee portal to be considered for this opportunity.

  Pay Range:

  $41.35 - $50.90 Hourly

  Department:

  Sheriff

  Job Type:

  Regular Represented

  Exemption Status:

  United States of America (Non-Exempt)

  Closing Date (Open Until Filled if No Date Specified):

  September 25, 2023

  
  The Opportunity:

  Overview

  Multnomah County Sheriff’s Office (MCSO) is dedicated to fostering an environment of safety, trust, and belonging for our employees and the diverse community that we serve. MCSO values the importance of serving all people with dignity and respect in order to support a safe and thriving community for everyone.

  If you are an emerging leader who is collaborative, diligent, and principled, then consider applying for the job of MCSO’s Program Specialist Senior - Civil Unit.

  The Program Specialist Senior (PSS) oversees the specialized services and operations that are provided by the Civil Unit. The Civil Unit prepares the service and execution of court orders, including small claims, domestic relations papers, subpoenas, child support, and protection orders. The PSS also supports the management of the Civil Unit’s separate budget, ensures compliance with all applicable regulations, statutes and guidelines, and provides oversight to deputies and civilian support staff to ensure that court processes are promptly served and accurately recorded.

  This position is responsible for the following duties:

  • Lead operations and activities of the Civil Unit in collaboration with management by analyzing, evaluating, recommending and implementing policies, procedures and guidelines.

  • Represent MCSO and the Civil Unit to a variety of internal and external stakeholders as well as the public.

  • Collaborate and liaise with a variety of stakeholders to provide expert knowledge, technical assistance and consultation of the Civil Process.

  • Communicate with judicial staff and interpret complex legal documents for both the public as well as the Sworn staff that are executing service on court orders.

  • Monitor, develop, and implement policies and procedures to ensure compliance with all applicable Federal, State and local laws regarding civil process and other program activities and initiatives.

  • Perform and coordinate Real Property Auctions.

  • Maintain advanced knowledge of Landlord and Tenant Law.

  • Provide guidance to sworn staff that are executing writs.

  • Respond to inquiries, complaints or concerns regarding Civil Unit processes or staff work performance.

  • Oversee the quality control activities of the Civil Unit’s trust account and the complex management of its assets including funds seized, funds received toward judgments, or toward costs of execution.

  • Identify areas of improvement, develop recommendations, and implement changes to address quality assurance.

  • Provide training for new or revised systems and processes.

  • Provide coaching and feedback to unit members.

  To Qualify

  We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

  Minimum Qualifications/Transferable Skills*:

  - Equivalent to a Bachelor’s degree from an accredited college or university. In lieu of a degree, additional qualifying experience will be considered on a year-for-year basis.

  - Required: Three (3) years of responsible work in a program which must include:

  • Knowledge and/or experience with the civil processes contained in the Oregon Revised Statutes (ORS) - and -

  • Familiarity or experience processing foreclosures - and -

  • Familiarity or an understanding of banking functions such as reconciliation and fund deposits

  - Must possess, or ability to obtain, a valid driver’s license by the time of appointment.

  - Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational, credit and employment history.

  Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

  - Additional education, certification, or training in public administration, social work or a related field.

  - Familiarity or experience coordinating and directing the operations and activities of a clerical unit.

  *Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

  Screening and Evaluation

  The Application Packet: You must submit all requested items below. Failure to do so will be deemed as an incomplete application.

  A. A completed online application

  B. A resume demonstrating you meet the minimum qualifications which also includes the length of time for each listed work experience.

  C. Responses to any and all electronic questionnaires that are sent after submission of online application. Applications with unfinished questionnaires will be considered incomplete and will be inactivated from the process.

  D. A cover letter that addresses the following:

  • Explain your knowledge or experience with the Civil processes, as outlined in the Oregon Revised Statutes (ORS). Include the timeframe you obtained your experience/knowledge and any related duties.

  • Discuss how you obtained your familiarity or understanding of banking functions such as reconciliation and deposit of funds. Relay any work experience you may have and the length of time involved.

  • Explain how you received a familiarity or experience processing property foreclosures. Discuss the timeframe and any related duties you performed.

  • Discuss experience you may have directing the activities of a clerical unit. Include how long you worked in this capacity and the size of the unit.

  E. Note : If you are interested in requesting veterans’ preference, please be prepared to attach your DD214/DD215 and veteran disability verification forms electronically through a questionnaire that will be sent to you through Workday after submitting your application.

  The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

  • Initial review of minimum qualifications

  • An additional questionnaire or further evaluation of application materials to identify the most qualified candidates

  • Consideration of top candidates/interviews

  • Background, reference and education checks

  Additional Details

  This recruitment may be used to fill full-time, part-time, temporary, limited-duration, and on-call positions.

  Work Location: This position works onsite at the Columbia Gorge Corporate Center located at 2955 NE 172nd Pl. Portland, OR 97230 and the Portland Portal located at 3083 NE 170th Pl. Portland OR 97230. Telework is not available for this position.

  Type of Position: Hourly, overtime eligible, represented by the AFSCME Local 88 union.

  Schedule : Monday-Friday day shift, schedule will be determined with supervisor.

  
  Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

  We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

  Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

  Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

  Questions?

  Recruiter:

  Elizabeth McGunnigle

  Email:

  elizabeth.mcgunnigle@multco.us

  Phone:

  +1 (971) 9303179

  Application information may be used throughout the entire selection process. This process is subject to change without notice.

  Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

  Job Profile:

  6088 - Program Specialist Senior

• About the company

  Multnomah County /mʌltˈnoʊmə/ is one of 36 counties in the US state of Oregon.

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