• Job Description

  Req#: B0560-25-0012?language=en&page=1026&sort=publicationDateDesc

  Job summary

  Are you passionate about delivering high quality patient centred care in a well-equipped and established Administration department. An exciting opportunity has arisen for a Medical Secretary (Bank) to join our committed team of Medical Secretaries. The hospital comprises of a well-equipped theatre & purpose-built procedure room, outpatients department, minor injury and illness unit and x-ray. You will be working with a compassionate team committed to delivering the best in care and rated Good by the Care Quality Commission. As we continue to expand the services we offer, we are seeking a Medical Secretary on a zero hours contract basis.

  Main duties of the job

  About You

  The ideal candidate for this role will have:

  Excellent interpersonal skills

  A passion for providing high quality care

  Evidence of working collaboratively in a multi-disciplinary team

  A flexible approach to work, and a positive attitude

  To find out more about this role or to arrange a visit to the hospital please contact the HR Department email: HR@tetburyhospital.co.uk

  Applications for this role will be reviewed on an ongoing basis and therefore the closing date on the advert is indicative only.

  Please note that offers of employment are subject to receipt of satisfactory references and a DBS check. Applicants must have the right to work in the UK.

  The Trust is committed to equality and diversity in employment and is a mindful Employer. The Trust is committed to improving the working lives of its staff and may have flexible working options available.

  About us

  Tetbury Hospital is an independent healthcare provider in the heart of the Cotswolds providing an established day surgery service to patients who choose to have their NHS surgery.

  The hospital is highly regarded by our visiting consulting body who provide a wide range of specialities including ophthalmic, general and gynaecological surgery.

  The primary focus of the hospital is the NHS services we provide across our outpatients, day surgery and minor injury and illness unit. In addition to our NHS funded services, we offer private health care to insured or self-pay patients.

  Tetbury Hospital Is a respected partner in the Gloucestershire health and care system and valued by staff and patients for the high quality, personalised care that we are proud to offer.

  Tetbury Hospital Trust is ambitious about the future and is committed to investing in our workforce to ensure they have the resources and tools they need to deliver high-quality services.

  Tetbury Hospital Trust provides high-quality, safe services on behalf of the NHS and for private patients.

  We are proud of our hardworking and committed people that work together to put patient care at the heart of everything they do.

  As an organisation, we pledge to listen, collaborate, and value the role that all our people play in achieving our vision to always deliver exceptional patient care.

  If you are as passionate about patient care as we are, we would love to hear from you.

  Details

  Date posted

  19 June 2025

  Pay scheme

  Other

  Salary

  £12.59 an hour

  Contract

  Bank

  Working pattern

  Part-time

  Reference number

  B0560-25-0012

  Job locations

  Malmesbury Road

  Tetbury

  Gloucestershire

  GL8 8XB

  
  

  Job description

  Job responsibilities

  The post holder will work as part of the Administration team, providing a full and confidential secretarial support to the medical secretaries in all specialities.

  The post holder will communicate and maintain a collaborative working relationship with all users of the Outpatient service including consultants, medical secretaries, general practitioners, medical personnel, patients and other hospital staff ensuring a proficient service for all.

  The post holder will be required to maintain effective and efficient systems for typing of clinic letters from audio tapes, filing and collation of results, healthcare record tracking and assisting in the preparation of notes or records for Outpatient Clinics.

  The post holder will ensure patient confidentiality at all times.

  For a detailed overview of the job, please refer to the attached job description document.

  Job description

  Job responsibilities

  The post holder will work as part of the Administration team, providing a full and confidential secretarial support to the medical secretaries in all specialities.

  The post holder will communicate and maintain a collaborative working relationship with all users of the Outpatient service including consultants, medical secretaries, general practitioners, medical personnel, patients and other hospital staff ensuring a proficient service for all.

  The post holder will be required to maintain effective and efficient systems for typing of clinic letters from audio tapes, filing and collation of results, healthcare record tracking and assisting in the preparation of notes or records for Outpatient Clinics.

  The post holder will ensure patient confidentiality at all times.

  For a detailed overview of the job, please refer to the attached job description document.

  Person Specification

  Flexibility

  Essential

  • Ability to cover any required speciality.

  Desirable

  • Flexible - able to work over the standard hours on occasions.

  Qualifications

  Essential

  • Education to GCSE level or equivalent, to include Maths and English.
  • Keyboard skills equivalent to RSA 3.
  • Demonstrable proficiency in audiotyping.
  • Proficient use of Microsoft Word for Windows.

  Desirable

  • Audio qualification.
  • Conversant with hospital information systems.
  • ECDL qualification or equivalent.

  Communication Skills

  Essential

  • Experience of a busy environment and dealing with the general public.
  • Good interpersonal skills.
  • Excellent Communications skills, ability to communicate in English.

  Experience

  Essential

  • Knowledge of Word, Excel and Outlook.
  • Knowledge of medical terminology.
  • Keyboard skills.
  • Ability to prioritise work and to adapt to changing circumstances.
  • Experience of working in an office environment.
  • Time management and organisational skills, with ability to prioritise own workload and work to deadline.
  • Logical reasoning.
  • Ability to problem solve, and make decisions within the remit of the role.
  • Understanding of Confidentiality and Data Protection Act.
  • 18 week Pathway.

  Desirable

  • Experience of working in the NHS either in a hospital, private practice or for a GP.

  Other

  Essential

  • Ability to work autonomously and as part of the Support Services Team.
  • Experience of dealing with sensitive and confidential situations and information.
  • Aware of all aspects of statutory responsibilities, e.g. Health and Safety, Data Protection, Manual Handling, etc.
  • Staff are required to move case notes between areas within the Hospital. This involves an understanding of the principles of load handling.

  Person Specification

  Flexibility

  Essential

  • Ability to cover any required speciality.

  Desirable

  • Flexible - able to work over the standard hours on occasions.

  Qualifications

  Essential

  • Education to GCSE level or equivalent, to include Maths and English.
  • Keyboard skills equivalent to RSA 3.
  • Demonstrable proficiency in audiotyping.
  • Proficient use of Microsoft Word for Windows.

  Desirable

  • Audio qualification.
  • Conversant with hospital information systems.
  • ECDL qualification or equivalent.

  Communication Skills

  Essential

  • Experience of a busy environment and dealing with the general public.
  • Good interpersonal skills.
  • Excellent Communications skills, ability to communicate in English.

  Experience

  Essential

  • Knowledge of Word, Excel and Outlook.
  • Knowledge of medical terminology.
  • Keyboard skills.
  • Ability to prioritise work and to adapt to changing circumstances.
  • Experience of working in an office environment.
  • Time management and organisational skills, with ability to prioritise own workload and work to deadline.
  • Logical reasoning.
  • Ability to problem solve, and make decisions within the remit of the role.
  • Understanding of Confidentiality and Data Protection Act.
  • 18 week Pathway.

  Desirable

  • Experience of working in the NHS either in a hospital, private practice or for a GP.

  Other

  Essential

  • Ability to work autonomously and as part of the Support Services Team.
  • Experience of dealing with sensitive and confidential situations and information.
  • Aware of all aspects of statutory responsibilities, e.g. Health and Safety, Data Protection, Manual Handling, etc.
  • Staff are required to move case notes between areas within the Hospital. This involves an understanding of the principles of load handling.

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Tetbury Hospital

  Address

  Malmesbury Road

  Tetbury

  Gloucestershire

  GL8 8XB

  
  

  Employer's website

  https://www.tetburyhospital.co.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Tetbury Hospital

  Address

  Malmesbury Road

  Tetbury

  Gloucestershire

  GL8 8XB

  
  

  Employer's website

  https://www.tetburyhospital.co.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

Notice