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Job Description
- Req#: A3478-25-0002?language=en&page=48&sort=publicationDateDesc
- Good standard of education up to GCSE
- Typing
- Dictaphone work.
- Letter composition
- IT set up and running of systems and hardware.
- Raise invoices for work undertaken and reports written by GPs and chase their payment.
- 2 Operate the Medical Centres Petty Cash expenditure and reconciliation.
- Good standard of education up to GCSE
- Typing
- Dictaphone work.
- Letter composition
- IT set up and running of systems and hardware.
- Raise invoices for work undertaken and reports written by GPs and chase their payment.
- 2 Operate the Medical Centres Petty Cash expenditure and reconciliation.
Job summary
We are pleased to release this exciting opportunity for an experienced Medical Secretary to take on a position ideal for someone to join us from either a Practice base or direct from a hospital to join our Practice and complement our existing secretarial operation. We are a hardworking, rapidly moving, pro-active, high achieving Practice with two sites on the A64 York Road.
We are looking for a candidate to work 25 to 30 hours a week, Monday to Friday afternoons who possess a good grasp of computer skills as well as sound experience of secretarial work, typing and routine office administration. The ability to work under you own initiative, as well as being part of a team is essential as this is pressured environment. We are looking for the candidate who can demonstrate that they are reliable, competent and have the ability to work in an office efficiently whilst demonstrating absolute patient confidentiality.
You will be able to work with a secretarial manager, demonstrating forward thinking and initiative, secretarial skills and decision-making choices when dealing with patients. Your role is integral to contributing to the safe and smooth running of the Practice.
Knowledge of SystmOne clinical system would be an advantage but not essential as would a broad understanding of the referral system too. Training will be built into the position with a start date in September to October 2025.
Further details call Justin Park 0113 264 7278 or e-mail justinpark@nhs.net
Main duties of the job
Deal with the daily incoming and outgoing correspondence, letters and GPs dictated letters.
Create Referrals for patients.
Set up and chase patient hospital and practice appointments.
Authorisation of information to DVLA, Benefits Office, Parking Badge Permits and Bus Passes.
Notification letters for Patient Referrals to Consultants within the NHS and Privately.
Write requesting Patient Authorisation to forward on their medical notes to solicitors, Police
Authority, CICA etc.
Correspondence with solicitors dealing with patients accident claim forms.
Photocopy Patient medical records as requested.
Arrange and co-ordinate the Choose and Book system for patients being referred.
Cover Rookwood Avenue Medical Centre when their secretary is on holiday or absent.
Carry out correspondence relating to GP Registrars.
About us
We are a 6 Partner, 2 Site, SystmOne, GMS Practice with 8500 patients and we are looking to recruit you to work in this successful training practice in North East Leeds. We have no nursing home patients, low visiting rates, we are not operating Extended Hours, offer four weeks annual leave pro rata and the opportunity of joining an NHS Pension scheme
You must be motivated, wanting to join a happy and cohesive team, have a committed, flexible and approachable outlook with the desire to deliver high quality patient health care in a supportive environment.
Details
Date posted
27 August 2025
Pay scheme
Other
Salary
£12.50 to £15 an hour
Contract
Permanent
Working pattern
Part-time
Reference number
A3478-25-0002
Job locations
846 York Road
Leeds
West Yorkshire
LS14 6DX
Job descriptionJob description
Job responsibilities
Dr. Laybourn & Partners. - Job Description for Medical Secretary.
JOB CONTEXT:
TITLE: Secretary.
COMPANY: Dr. Laybourn & Partners.
REPORTS TO: Practice Manager.
BASED AT: York Road and Rookwood.
WORKING HOURS: Your hours of work will be dictated by the requirements of the department, but your usual working pattern will be six hours per day Monday to Friday
PURPOSE OF YOUR JOB: Provide secretarial services to GPs to ensure the smooth running of the administration support mechanism is in place at all times.
RESPONSIBILITIES AND RELATIONSHIPS:
STAFF REPORTING TO YOU: None
ANNUAL BUDGET: None
OTHER RESOURCES: IT Computers, Dictaphones, Telephone Communications.
INTERNAL RELATIONSHIPS: Doctors, Nurses, HCAs and Staff.
EXTERNAL RELATIONSHIPS: Patients, Hospitals, LTHT, PCT, Visiting Clinical Staff, WYCSA, Contracted Workers, Solicitors, Social Security Depts, SystmOne.
TERMS OF EMPLOYMENT: See Practice Terms and Conditions.
MAIN ACTIVITIES:
Patient Contact:
Arrange patient medicals.
Deal with desk enquiries and patient telephone calls when necessary.
Set up referrals for patients.
Administration:
Deal with the daily incoming and outgoing correspondence, letters and GPs dictated letters.
Set up and chase patient hospital and practice appointments.
Authorisation of information to DVLA, Benefits Office, Parking Badge Permits and Bus Passes.
Notification letters for Patient Referrals to Consultants within the NHS and Privately.
Write requesting Patient Authorisation to forward on their medical notes to solicitors, Police
Authority, CICA etc.
Correspondence with solicitors dealing with patients accident claim forms.
Photocopy Patient medical records as requested.
Arrange and co-ordinate the Choose and Book system for patients being referred.
Cover Rookwood Avenue Medical Centre when their secretary is on holiday or absent.
1Carry out correspondence relating to GP Registrars.
Specific Skills:
Dictaphone.
Shorthand and Typing.
IT set up and running of systems and hardware.
Letter composition.
Financial:
Raise invoices for work undertaken and reports written by GPs and chase their payment.
Operate the Medical Centres Petty Cash expenditure and reconciliation.
Health and Safety:
Observe and adhere to all Legislative rulings made in relation to The Practice.
Maintain the levels of all Health and Safety Legislation required within The Practice.
Observe The Practice Fire Code and Drill procedures.
Stay advised of the current Practice Risk Assessments and advise The Practice Manager of any
risks that you might observe.
Observe all procedures laid out by The Practice, such as COSHH, PAT Testing, RIDDOR,
Manual Handling and VDU Usage.
Know how to react to the Panic Alarm system installed in all areas of the Medical Centre.
Job responsibilities
Dr. Laybourn & Partners. - Job Description for Medical Secretary.
JOB CONTEXT:
TITLE: Secretary.
COMPANY: Dr. Laybourn & Partners.
REPORTS TO: Practice Manager.
BASED AT: York Road and Rookwood.
WORKING HOURS: Your hours of work will be dictated by the requirements of the department, but your usual working pattern will be six hours per day Monday to Friday
PURPOSE OF YOUR JOB: Provide secretarial services to GPs to ensure the smooth running of the administration support mechanism is in place at all times.
RESPONSIBILITIES AND RELATIONSHIPS:
STAFF REPORTING TO YOU: None
ANNUAL BUDGET: None
OTHER RESOURCES: IT Computers, Dictaphones, Telephone Communications.
INTERNAL RELATIONSHIPS: Doctors, Nurses, HCAs and Staff.
EXTERNAL RELATIONSHIPS: Patients, Hospitals, LTHT, PCT, Visiting Clinical Staff, WYCSA, Contracted Workers, Solicitors, Social Security Depts, SystmOne.
TERMS OF EMPLOYMENT: See Practice Terms and Conditions.
MAIN ACTIVITIES:
Patient Contact:
Arrange patient medicals.
Deal with desk enquiries and patient telephone calls when necessary.
Set up referrals for patients.
Administration:
Deal with the daily incoming and outgoing correspondence, letters and GPs dictated letters.
Set up and chase patient hospital and practice appointments.
Authorisation of information to DVLA, Benefits Office, Parking Badge Permits and Bus Passes.
Notification letters for Patient Referrals to Consultants within the NHS and Privately.
Write requesting Patient Authorisation to forward on their medical notes to solicitors, Police
Authority, CICA etc.
Correspondence with solicitors dealing with patients accident claim forms.
Photocopy Patient medical records as requested.
Arrange and co-ordinate the Choose and Book system for patients being referred.
Cover Rookwood Avenue Medical Centre when their secretary is on holiday or absent.
1Carry out correspondence relating to GP Registrars.
Specific Skills:
Dictaphone.
Shorthand and Typing.
IT set up and running of systems and hardware.
Letter composition.
Financial:
Raise invoices for work undertaken and reports written by GPs and chase their payment.
Operate the Medical Centres Petty Cash expenditure and reconciliation.
Health and Safety:
Observe and adhere to all Legislative rulings made in relation to The Practice.
Maintain the levels of all Health and Safety Legislation required within The Practice.
Observe The Practice Fire Code and Drill procedures.
Stay advised of the current Practice Risk Assessments and advise The Practice Manager of any
risks that you might observe.
Observe all procedures laid out by The Practice, such as COSHH, PAT Testing, RIDDOR,
Manual Handling and VDU Usage.
Know how to react to the Panic Alarm system installed in all areas of the Medical Centre.
Person SpecificationPerson Specification
Qualifications
Essential
Desirable
Qualifications
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Dr S Laybourn and Partners
Address
846 York Road
Leeds
West Yorkshire
LS14 6DX
Employer's website
Employer details
Employer name
Dr S Laybourn and Partners
Address
846 York Road
Leeds
West Yorkshire
LS14 6DX
Employer's website
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.
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