• Job Description

  Req#: JP-005456202

  Job Title: Medical Secretary

  Job Description

  The Medical Secretary provides vital assistance to physicians and patients by efficiently handling administrative tasks such as answering phones, preparing charts, and scanning documents into the Electronic Medical Records (EMR) system. This role requires strong organizational skills and the ability to work collaboratively with physicians, clinical staff, and administration.

  Responsibilities

  • Answer patient calls for the physician, taking detailed messages.
  • Send out new patient packets to patients making their first appointment and remind them to request their previous medical records.
  • Schedule and confirm appointments, including new consults, by entering all patient demographic information prior to the office visit and mailing out necessary paperwork.
  • Examine future schedules to ensure adequate availability for routine and urgent visits.
  • Send reminder letters to patients for primary care, chronic care needs, timely routine checks, and preventative care.
  • Process outgoing referrals and enter them in the Medent log.
  • Send clinical and demographic patient data to referral specialists and track responses.
  • Obtain records and ensure referral is received from the patient’s Primary Care Physician (PCP) for specialty appointments.

  Essential Skills

  • Healthcare experience required.
  • Experience with EMR systems.
  • Medical Front Desk experience.
  • Proficiency in Microsoft Office, including Excel.
  • Customer service skills.
  • Insurance verification experience.

  Additional Skills & Qualifications

  • High School Diploma.
  • 2+ years of Medical Receptionist experience.

  Work Environment

  The position operates Monday through Friday from 8 AM to 5 PM with flexibility for patient needs when required. You may occasionally be asked to assist in Poughkeepsie, though this is not a consistent requirement. The role requires working with minimal supervision and comfort in independent work settings. Once permanent, employees become eligible for healthcare, vision, and dental insurance, and after one year of employment, they receive 401K options. The company has 40 locations across Westchester/Putnam.

  Pay and Benefits

  The pay range for this position is $17.00 - $19.50/hr.

  Eligibility requirements apply to some benefits and may depend on your job
  classification and length of employment. Benefits are subject to change and may be
  subject to specific elections, plan, or program terms. If eligible, the benefits
  available for this temporary role may include the following:

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

  Workplace Type

  This is a fully onsite position in Poughkeepsie,NY.

  Application Deadline

  This position is anticipated to close on Aug 18, 2025.

  About Actalent

  Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

  The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

  If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

• About the company

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