NHS
Medical Secretary
This job is now closed
Job Description
- Req#: C9367-25-0621?language=en&page=928&sort=publicationDateDesc
- Advanced keyboard skills
- Experienced at intermediate level in a range of software packages; Word, ? Excel PowerPoint
- Good working knowledge of email and internet
- Good standard of English
- Numerate
- Advanced secretarial skills
- experience in a secretarial environment
- Experience in a mental health environment or NHS
- Proficient knowledge of PARIS
- Evidence of the ability to organise and plan complex events, such as training sessions and the therapy groups
- Proficient in diary management coordinating appointments to ensure best use of Managers' time
- Experience of supervising and training others
- Independent/lone working and team working skills
- Experience of adapting to change and managing work in a changing environment
- Evidence of ability to be flexible and show initiative, sensitivity and enthusiasm to work
- Problem solving, decision making and analytical skills
- Responsibility of maintaining accurate records of all referrals and patient details, discharging patients and notifying all professionals and agencies involved.
- Excellent verbal and written communication and presentation skills in person, on telephone, fax or email
- To be experienced in dealing with people in distress in a calm and confident manner, using deescalation skills where appropriate
- To have proven skills and experience establishing effective working relationships with Managers and colleagues
- Advanced keyboard skills
- Experienced at intermediate level in a range of software packages; Word, ? Excel PowerPoint
- Good working knowledge of email and internet
- Good standard of English
- Numerate
- Advanced secretarial skills
- experience in a secretarial environment
- Experience in a mental health environment or NHS
- Proficient knowledge of PARIS
- Evidence of the ability to organise and plan complex events, such as training sessions and the therapy groups
- Proficient in diary management coordinating appointments to ensure best use of Managers' time
- Experience of supervising and training others
- Independent/lone working and team working skills
- Experience of adapting to change and managing work in a changing environment
- Evidence of ability to be flexible and show initiative, sensitivity and enthusiasm to work
- Problem solving, decision making and analytical skills
- Responsibility of maintaining accurate records of all referrals and patient details, discharging patients and notifying all professionals and agencies involved.
- Excellent verbal and written communication and presentation skills in person, on telephone, fax or email
- To be experienced in dealing with people in distress in a calm and confident manner, using deescalation skills where appropriate
- To have proven skills and experience establishing effective working relationships with Managers and colleagues
Job summary
Refer a friend to work for the Trust and receive up to £500!(A payment of £250 will be made when the applicant commences employment with us and a further payment of £250 will be made once they hit 6 months continuous service with us, terms and conditions apply)
Lead in the provision of a comprehensive, professional, effective secretarial and administrative service, for the well-being team. To take a lead within the admin team for Data Quality The post holder is the first point of reference and as such must display a considerable degree of initiative, possess mature judgement and maintain a calm, friendly and efficient manner when dealing with service users, their relatives, colleagues and visitors.
Main duties of the job
Responsibility for ensuring all correspondence is accurately and appropriately presented using current methodologies and medical terminology used by the team.
To be highly skilled and experienced in the full range of secretarial work practices, software programs, and specialised functional terms.
To be highly proficient and expert in care notes, advising and guiding others in team, supporting new users and instructing them as necessary.
To use proficient internet skills to access, search and retrieve data relevant to team.
To use touch typing, audio and shorthand skills as necessary in daily work to produce work in a timely manner.
To use knowledge, and experience to meet the needs of the teams by completing non-routine tasks on a daily basis.
To update skills as necessary and attend mandatory training.
To work unsupervised, on a daily basis, prioritising own workload, using initiative as to what is routine and what is urgent.
To use agreed guidelines/procedures and developed knowledge/skills/qualifications when working autonomously and managing own work.
To participate in yearly appraisals with supervisor/line manager
About us
Hertfordshire Partnership University NHS Foundation Trustare one of just five mental health trusts to achieve an overall rating of 'Outstanding' from theCare Quality Commission
Our family of over 4,000 members of staff provide health and social care for people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, Essex and Norfolk, delivering these services within the community and several inpatient settings. Everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:
Welcoming. Kind. Positive. Respectful. Professional.
About us - Hertfordshire NHS Partnership Trust
Heard. Respected. Included. Together, we help people with mental ill-health, learning disabilities and autism to live life to the fullest. We work throughout Hertfordshire, Buckinghamshire, Norfolk...https://www.hertsnhsgreattogether.co.uk/
Details
Date posted
18 July 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£28,860 to £31,671 a year per annum pro rata (5% fringe HCAS included)
Contract
Permanent
Working pattern
Part-time, Job share
Reference number
367-ACMS-9397-A
Job locations
99 Waverley Road St Albans AL5 5TL
99 Waverley Road
St Albans
AL5 5TL
Job descriptionJob description
Job responsibilities
For detailed information on job responsibilities, please see attached Job Description and Person Specification
Job responsibilities
For detailed information on job responsibilities, please see attached Job Description and Person Specification
Person SpecificationPerson Specification
QUALIFICATIONS/EDUCATION/TRAINING
Essential
Desirable
SKILLS/KNOWLEDGE/ABILITY
Essential
ANALYTICAL SKILLS
Essential
COMMUNICATION SKILLS
Essential
QUALIFICATIONS/EDUCATION/TRAINING
Essential
Desirable
SKILLS/KNOWLEDGE/ABILITY
Essential
ANALYTICAL SKILLS
Essential
COMMUNICATION SKILLS
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Hertfordshire Partnership University NHS Foundation Trust
Address
99 Waverley Road St Albans AL5 5TL
99 Waverley Road
St Albans
AL5 5TL
Employer's website
https://www.hpft.nhs.uk/careers/ (Opens in a new tab)
Employer details
Employer name
Hertfordshire Partnership University NHS Foundation Trust
Address
99 Waverley Road St Albans AL5 5TL
99 Waverley Road
St Albans
AL5 5TL
Employer's website
https://www.hpft.nhs.uk/careers/ (Opens in a new tab)
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.
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