• Job Description

  Req#: C9432-25-0745?language=en&page=281&sort=publicationDateDesc

  Job summary

  Have you got the determination and desire to make a real difference to the lives of people in East Suffolk and North Essex?

  We are looking for an experienced medical secretary to join the busy Trauma and Orthopaedic Department at Colchester Hospital.

  You should also have excellent communication skills, administrative and organisational skills and be able to produce accurate audio typing and reports as well as responding to ad hoc queries and deadlines effectively.

  If you are someone with an approachable, helpful, flexible attitude who enjoys working as part of a team, then this could be the role for you.

  This role is a Fixed Term/Secondment until July 2026 covering Maternity Leave.

  Main duties of the job

  • Audio typing of clinic letters using the digital dictation system and reports using Microsoft Word within agreed timescale. In the absence of the Consultant, ensuring these letters are sent out, to reach the correct destination within agreed timescales.
  • Responsible for the co-ordination of the administrative functions relating to the admission of patients in to hospital. Ensuring waiting lists are up to date and theatre lists are fully utilised
  • Add patients to the relevant in-patient and day-case waiting lists on the Patient Administration System; planning and maintaining the waiting list in accordance with the Patient Access Policy and Trust procedures.
  • Management and validation of patients 18-week Referral to Treatment pathways working closely with the Operations Coordinator and validation team.

  About us

  We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.

  We are one of the largest NHS organisations in England, employing more than 12,000 staff.

  We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

  Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

  Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

  We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.

  If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

  Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A

  Details

  Date posted

  29 May 2025

  Pay scheme

  Agenda for change

  Band

  Band 3

  Salary

  £24,625 to £25,674 a year per annum

  Contract

  Fixed term

  Duration

  12 months

  Working pattern

  Full-time

  Reference number

  432-HR300-25

  Job locations

  Colchester Hospital

  Turner Road

  Colchester

  CO4 5JL

  
  

  Job description

  Job responsibilities

  For full details of the responsibilities and duties of this role please see the attached job description.

  Job description

  Job responsibilities

  For full details of the responsibilities and duties of this role please see the attached job description.

  Person Specification

  Qualifications

  Essential

  • GCSE Level C and above in English and English

  Desirable

  • AMSPAR Qualification

  Experience

  Essential

  • Proven previous experience as a medical secretary or medical administrator

  Desirable

  • NHS experience
  • Experience of working with members of the public

  Knowledge

  Essential

  • Confidentiality and Data Protection
  • Customer service skills

  Desirable

  • NHS Knowledge of relevant work area
  • Knowledge of the 18 week Referral to Treatment pathway.

  Person Specification

  Qualifications

  Essential

  • GCSE Level C and above in English and English

  Desirable

  • AMSPAR Qualification

  Experience

  Essential

  • Proven previous experience as a medical secretary or medical administrator

  Desirable

  • NHS experience
  • Experience of working with members of the public

  Knowledge

  Essential

  • Confidentiality and Data Protection
  • Customer service skills

  Desirable

  • NHS Knowledge of relevant work area
  • Knowledge of the 18 week Referral to Treatment pathway.

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  East Suffolk and North Essex NHS Foundation Trust

  Address

  Colchester Hospital

  Turner Road

  Colchester

  CO4 5JL

  
  

  Employer's website

  https://www.esneft.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  East Suffolk and North Essex NHS Foundation Trust

  Address

  Colchester Hospital

  Turner Road

  Colchester

  CO4 5JL

  
  

  Employer's website

  https://www.esneft.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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