• Job Description

  Req#: A3630-25-0001?language=en&page=952&sort=publicationDateDesc

  Job summary

  We are looking for a motivated individual to join our close-knit team of Medical Secretaries and Administration Assistants to make a difference to our practice.

  We are looking for a medical secretary to provide high quality support, to the Practice Team, health service professionals and others involving word processing and audio typing skill with general clerical work.

  Main duties of the job

  The following list below are the core responsibilities of a medical secretary, however there may be occasions where you are asked to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:

  Audio and word processing

  Typing letters, reports and associated documentation

  Liaising with external agencies, including other Primary and Secondary care services

  Ensuring referrals are processed efficiently

  Maintain accurate referral database and complete audits as required

  Process calling letters as requested

  Scanning and filing documents to patients’ healthcare records

  Read-coding into patients’ healthcare records

  Processing referrals using the electronic referral system

  Managing all administrative queries as required

  About us

  Jorvik Gillygate Practice are a forward thinking, innovative and driven organisation who recognise that the quality of care we provide is only as good as the quality of the people that work at our practice.

  We are committed to providing each other with an open friendly and supportive environment where all staff are comfortable sharing ideas and who can expect to be provided with all the tools and support, they need to enjoy working and succeeding at Jorvik Gillygate.

  Date posted

  20 January 2025

  Pay scheme

  Other

  Salary

  Depending on experience

  Contract

  Permanent

  Working pattern

  Full-time, Part-time

  Reference number

  A3630-25-0001

  Job locations

  Woolpack House

  The Stonebow

  York

  North Yorkshire

  YO1 7NP

  
  

  Job description

  Job responsibilities

  To work as part of a growing team to provide assistance to the operational running of the practice in terms of administrative support.

  To provide an efficient audio and word processing service for GP's and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.

  ·Assist the Practice with clerical and administrative duties of Processing and distributing incoming (and outgoing) mail.

  Receiving and dispatching mail whilst maintaining a pending system

  Maintain Filing and administrative systems, retrieving paperwork so that written or computer information is easily accessible and secure.

  Scanning and coding incoming post to maintain accurate patient medical records.

  Summarising and filing patient medical records efficiently in line with practice policy.

  Initiating contact with and responding to requests from patients, other team members and associated healthcare service providers

  Providing clerical assistance to practice staff as required, including word/data processing, filling and scanning.

  Undertake any other administrative jobs which are deemed reasonable and provide cover for members of the secretarial team during periods of sickness and annual leave.

  Job description

  Job responsibilities

  To work as part of a growing team to provide assistance to the operational running of the practice in terms of administrative support.

  To provide an efficient audio and word processing service for GP's and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.

  ·Assist the Practice with clerical and administrative duties of Processing and distributing incoming (and outgoing) mail.

  Receiving and dispatching mail whilst maintaining a pending system

  Maintain Filing and administrative systems, retrieving paperwork so that written or computer information is easily accessible and secure.

  Scanning and coding incoming post to maintain accurate patient medical records.

  Summarising and filing patient medical records efficiently in line with practice policy.

  Initiating contact with and responding to requests from patients, other team members and associated healthcare service providers

  Providing clerical assistance to practice staff as required, including word/data processing, filling and scanning.

  Undertake any other administrative jobs which are deemed reasonable and provide cover for members of the secretarial team during periods of sickness and annual leave.

  Person Specification

  Qualifications

  Essential

  • GCSEs (A-C/4-9) or equivalent including Maths and English

  Experience

  Essential

  • Proven working knowledge of Microsoft Office Word, Excel, PowerPoint & Outlook
  • Awareness and understanding of data protection and patient confidentiality
  • Experience of using EMIS, SystmOne and or other clinical systems
  • NHS general practice knowledge

  Desirable

  • Customer service experience
  • Working to and achieving deadlines
  • Robust numeracy and communication (written and verbal)
  • Attention to detail
  • Ability to prioritise and manage time effectively
  • Ability to work independently and within a team
  • Ability to work under pressure
  • Effective and professional communication
  • Recognise and maintain confidentiality at all times
  • Responsible and flexible
  • Self-motivated and team driven
  • Methodical, highly organised and analytical

  Person Specification

  Qualifications

  Essential

  • GCSEs (A-C/4-9) or equivalent including Maths and English

  Experience

  Essential

  • Proven working knowledge of Microsoft Office Word, Excel, PowerPoint & Outlook
  • Awareness and understanding of data protection and patient confidentiality
  • Experience of using EMIS, SystmOne and or other clinical systems
  • NHS general practice knowledge

  Desirable

  • Customer service experience
  • Working to and achieving deadlines
  • Robust numeracy and communication (written and verbal)
  • Attention to detail
  • Ability to prioritise and manage time effectively
  • Ability to work independently and within a team
  • Ability to work under pressure
  • Effective and professional communication
  • Recognise and maintain confidentiality at all times
  • Responsible and flexible
  • Self-motivated and team driven
  • Methodical, highly organised and analytical

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Jorvik Gillygate

  Address

  Woolpack House

  The Stonebow

  York

  North Yorkshire

  YO1 7NP

  
  

  Employer's website

  https://www.jorvikgillygatepractice.co.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Jorvik Gillygate

  Address

  Woolpack House

  The Stonebow

  York

  North Yorkshire

  YO1 7NP

  
  

  Employer's website

  https://www.jorvikgillygatepractice.co.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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