NHS
Medical Secretary/PA
This job is now closed
Job Description
- Req#: C9190-24-0887?language=en&page=123&sort=publicationDateDesc
- Arranging departmental meetings, typing agendas and taking minutes
- Managing diaries and work schedules
- Taking phone calls and dealing with enquiries
- Ensuring staff files are kept up to date
- Keeping track of staff sickness and arranging sickness meetings by liaising with HR, ensuring timely correspondence is sent
- Monitor Acute Medicine access plans, ensuring clinics are booked and typing letters to patients/GPs promptly
- Support in the production of Rotas for the Acute Medicine consultants.
- Educated to GCSE Grade C or above in Maths and English or equivalent.
- Medical terminology
- ECDL or equivalent
- RSA stage III typing/word processing or equivalent qualification or experience
- NVQ level 3 in administration/secretarial or equivalent
- Relevant medical secretarial/PA experience or relevant similar experience.
- Proficient in Microsoft packages including Word and Outlook
- Experience of working in a patient facing role
- Previous experience of working in a team
- Previous NHS/public sector experience
- Previous experience using Lorenzo/ Electronic Patient Record
- Commitment to continuing personal development
- Willingness to undertake training as required by specific post
- Customer Care Training
- Produce documents by audio and copy typing
- Attention to detail
- Ability to prioritise conflicting demands
- Ability to communicate with a variety of staff from a multi professional background
- Able to maintain confidentiality at all times
- Self-motivated and able to work with minimal supervision
- Good organisational and time management, punctual, reliable, flexible with good attendance record
- Excellent telephone manner
- Efficient and effective working methods
- Experience of training/mentoring new staff in own area
- Educated to GCSE Grade C or above in Maths and English or equivalent.
- Medical terminology
- ECDL or equivalent
- RSA stage III typing/word processing or equivalent qualification or experience
- NVQ level 3 in administration/secretarial or equivalent
- Relevant medical secretarial/PA experience or relevant similar experience.
- Proficient in Microsoft packages including Word and Outlook
- Experience of working in a patient facing role
- Previous experience of working in a team
- Previous NHS/public sector experience
- Previous experience using Lorenzo/ Electronic Patient Record
- Commitment to continuing personal development
- Willingness to undertake training as required by specific post
- Customer Care Training
- Produce documents by audio and copy typing
- Attention to detail
- Ability to prioritise conflicting demands
- Ability to communicate with a variety of staff from a multi professional background
- Able to maintain confidentiality at all times
- Self-motivated and able to work with minimal supervision
- Good organisational and time management, punctual, reliable, flexible with good attendance record
- Excellent telephone manner
- Efficient and effective working methods
- Experience of training/mentoring new staff in own area
Job summary
An exciting opportunity has arisen within Acute & Emergency Medicine (AEM) for an enthusiastic, hardworking and self-motivated individual to join our medical secretarial team. The successful candidate(s) will provide a comprehensive and efficient secretarial service to the Care Group consultants, Matron for Acute Medicine and AMU Ward Managers.
We are seeking an experienced PA/Medical Secretary to work within this busy care group. The individual will be organised and motivated, with excellent communication skills and a professional and diplomatic approach to their work.
This is a demanding but interesting and diverse role in a friendly team, and is an exciting opportunity to develop your skills. The successful candidates must possess the ability to work as part of a team and the initiative to work unsupervised when necessary. An understanding of confidentiality is essential as well as a commitment to delivering excellent customer service. This opportunity would suit individuals who thrive in a varied and dynamic role.
You must be educated to a GCSE standard (or equivalent) and have experience working in an office environment. Previous hospital experience including knowledge of Lorenzo would be desirable. Good communication skills and excellent keyboard skills are also essential.
Full training for this post will be provided.
Main duties of the job
As a PA/Medical Secretary, you will support the department by carrying out the following duties:
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.
Date posted
18 June 2024
Pay scheme
Agenda for change
Band
Band 4
Salary
£25,147 to £27,596 a year pa/ Pro rata for part time
Contract
Permanent
Working pattern
Full-time, Home or remote working
Reference number
190-7817-DIR
Job locations
Northern General Hospital
Herries Road
Sheffield
S5 7AU
Job descriptionJob description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person SpecificationPerson Specification
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Further Training
Essential
Desirable
Special Skills/Aptitudes
Essential
Desirable
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Further Training
Essential
Desirable
Special Skills/Aptitudes
Essential
Desirable
Additional informationDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Northern General Hospital
Herries Road
Sheffield
S5 7AU
Employer's website
Employer details
Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Northern General Hospital
Herries Road
Sheffield
S5 7AU
Employer's website
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.