NHS
Medicine Optimisation Co-ordinator
This job is now closed
Job Description
- Req#: A1816-25-0002?language=en&page=123&sort=publicationDateDesc
- Evidence of continued professional development
- DBS Closure
- GCSE or equilvalent at A*-C/9-4 including mathematics, English language, science and one other subject
- Experience of working with prescriptions in a GP setting
- Evidence of continued professional development
- DBS Closure
- GCSE or equilvalent at A*-C/9-4 including mathematics, English language, science and one other subject
- Experience of working with prescriptions in a GP setting
Job summary
The current team consists of four pharmacists and one technician. The team have proven they are instrumental in supporting general practice and therefore we are looking to recruit further staff to support this increasing area of work.
The successful candidate will provide support to the pharmacy teams, address medicine management systems across for the practice, support initiatives for best value for money, audit and support the IIF contract requirements around medicines and ensure safe prescribing systems and timely monitoring and management of high-risk medicines.
This is an exciting opportunity to join a supported innovative forward thinking team.
The practice is a large busy practice with around 25,000 patients. We are looking for an experienced prescription clerk / medicine optimisation clerk to join our busy team. The successful candidate will have exception orgnisational skills with attention to detail.Problem solving on a day to day basis around issues relating to your work, you will also enjoy working closely as a team to achieve objectives and ensure that your prescribing team workload is managed in a timely manner
Main duties of the job
Duties will include coordinating and preparing repeat prescriptions for our patients, data entry onto patient records, and liaising with patients and community pharmacies.
Participation in the ICB Medicine optimisation initiative and attending relevant training events to support the delivery of the ICB contract
Delivering an efficient prescription service and ensuring service targets are met and errors are minimised.
Liaise with pharmacies on the supply of prescribed drugs, alert clinicians of any supply issues and forward information on the recommended alternatives.
Expedite urgent prescriptions to help ensure a safe and responsive service for our patients.
Respond to enquiries from patients and pharmacies in a courteous, timely and efficient manner, by telephone, letter and email, occasionally face to face and maintain precise records of the communications.
Nursing home prescriptions along with the monitoring prescription requests.
Processing of Appliance/wound care requests.
Action any new guidelines from LMMG/ICB. RAG drug requests.
Analyse prescription data to produce reports, audit practice prescribing procedures such as repeat prescribing and interpret audit information in order to advise practices on improving prescribing policies and procedures.
About us
The practice is led by proactive GP's committed to training and education. The post-holder will be part of a supportive pharmacy team which is expanding its remit and workforce
The practice has over 25,000 patients across 3 sites in the Preston locality, has a range of clinical skill mix many with specialist interests. The practice is training practice and supports placements for medical students, pre-registration pharmacists, foundation year doctors and specialist interest doctors.
Details
Date posted
23 May 2025
Pay scheme
Other
Salary
Depending on experience
Contract
Permanent
Working pattern
Full-time, Part-time
Reference number
A1816-25-0002
Job locations
Cottam Lane Surgery
Cottam Lane
Preston
Lancashire
PR2 1JR
Park View Surgery
Ribblesdale Place
Preston
PR1 3NA
Geoffrey Street Health Centre
Geoffrey Street
Preston
PR15NE
Job descriptionJob description
Job responsibilities
This role provides support to our Clinicians in the receipt and preparation of repeat prescriptions for our patients and works very closely with Pharmacy and Administrative teams. You will be the main point of contact for enquiries about prescriptions from patients and community pharmacies. As the main contact for this enquiries, a good telephone manner and excellent communication skills are essential.
Key tasks and responsibilities will include; managing telephone enquiries and dealing with patients
Promptly, managing repeat prescription requests and generating computerised prescription requests
Key Tasks & Responsibilities
Duties will include coordinating and preparing repeat prescriptions for our patients, data entry onto patient records, and liaising with patients and community pharmacies. The tasks and responsibilities to be undertaken may include any or all of the items in the following lists, dependent on current and evolving practice workload and staffing levels
Delivering the technical aspects of prescription preparation to ensure the safe prescribing of medicines.
Delivering an efficient prescription service and ensuring service targets are met and errors are minimised.
Comply with legal and professional requirements, accepted guidance on professional practice, and with safe systems of work for re-authorising repeat prescriptions.
Liaise with pharmacies on the supply of prescribed drugs, alert clinicians of any supply issues and forward information on the recommended alternatives.
Expedite urgent prescriptions to help ensure a safe and responsive service for our patients.
Respond to enquiries from patients and pharmacies in a courteous, timely and efficient manner, by telephone, letter and email, occasionally face to face and maintain precise records of the communications.
Provide an efficient administration service as part of a team to ensure the smooth running of the prescription support to our clinicians.
Ensure you are keeping patient information updated and that patient information is secure and kept confidential at all times.
Bring any queries to the attention of the relevant clinician, to include under and over usage.
Build good working relationships with local pharmacies to help enable our prescription service.
Create tasks and assist clinicians in managing document workflow relating to prescriptions.
Escalate any problems to practice manager.
Provide regular support for members of the Administration & Reception team
Undertake training as requested to support safe and effective services for the practice.
Determine accuracy of both hospital and GP prescriptions with regard to medication
Provide independent information to patients with regard to medicines management and through assessment initiate further support/input from other healthcare professionals where appropriate
Work with the partners to develop medicines guidelines and policies and deliver training and education on prescribing and therapeutics in general practice
Implement procedural and service changes relating to prescribing to GP practice staff to ensure best practice is adopted in accordance with local guidelines and legislation
Ensure the provision and distribution of information to the primary healthcare team including GPs, practice managers, practice and district nurses, local community pharmacists and their patients as necessary
To link into local clinical governance structures to report on risk management issues relating to the prescribing process
To establish and maintain an effective working relationship with practice staff and other healthcare professionals in order to influence prescribing behaviour according to local ICB policy
To support the surgery in the planning and delivery of medicines management services
Disseminating prescribing information to clinicians signposting to LMMG website guidelines
Managing 7 day prescriptions and monthly trays
Prescribing info e.g. Prescribing Tips - cascading info to relevant people and Auditing information that has been cascaded/changed protocol to check compliance
Planned events to advertise and promote within surgery
Meetings with management team on regular basis to discuss current work and suggest new ideas and whats working or not working
Housekeeping sitters, alignment, dose instructions
Job responsibilities
This role provides support to our Clinicians in the receipt and preparation of repeat prescriptions for our patients and works very closely with Pharmacy and Administrative teams. You will be the main point of contact for enquiries about prescriptions from patients and community pharmacies. As the main contact for this enquiries, a good telephone manner and excellent communication skills are essential.
Key tasks and responsibilities will include; managing telephone enquiries and dealing with patients
Promptly, managing repeat prescription requests and generating computerised prescription requests
Key Tasks & Responsibilities
Duties will include coordinating and preparing repeat prescriptions for our patients, data entry onto patient records, and liaising with patients and community pharmacies. The tasks and responsibilities to be undertaken may include any or all of the items in the following lists, dependent on current and evolving practice workload and staffing levels
Delivering the technical aspects of prescription preparation to ensure the safe prescribing of medicines.
Delivering an efficient prescription service and ensuring service targets are met and errors are minimised.
Comply with legal and professional requirements, accepted guidance on professional practice, and with safe systems of work for re-authorising repeat prescriptions.
Liaise with pharmacies on the supply of prescribed drugs, alert clinicians of any supply issues and forward information on the recommended alternatives.
Expedite urgent prescriptions to help ensure a safe and responsive service for our patients.
Respond to enquiries from patients and pharmacies in a courteous, timely and efficient manner, by telephone, letter and email, occasionally face to face and maintain precise records of the communications.
Provide an efficient administration service as part of a team to ensure the smooth running of the prescription support to our clinicians.
Ensure you are keeping patient information updated and that patient information is secure and kept confidential at all times.
Bring any queries to the attention of the relevant clinician, to include under and over usage.
Build good working relationships with local pharmacies to help enable our prescription service.
Create tasks and assist clinicians in managing document workflow relating to prescriptions.
Escalate any problems to practice manager.
Provide regular support for members of the Administration & Reception team
Undertake training as requested to support safe and effective services for the practice.
Determine accuracy of both hospital and GP prescriptions with regard to medication
Provide independent information to patients with regard to medicines management and through assessment initiate further support/input from other healthcare professionals where appropriate
Work with the partners to develop medicines guidelines and policies and deliver training and education on prescribing and therapeutics in general practice
Implement procedural and service changes relating to prescribing to GP practice staff to ensure best practice is adopted in accordance with local guidelines and legislation
Ensure the provision and distribution of information to the primary healthcare team including GPs, practice managers, practice and district nurses, local community pharmacists and their patients as necessary
To link into local clinical governance structures to report on risk management issues relating to the prescribing process
To establish and maintain an effective working relationship with practice staff and other healthcare professionals in order to influence prescribing behaviour according to local ICB policy
To support the surgery in the planning and delivery of medicines management services
Disseminating prescribing information to clinicians signposting to LMMG website guidelines
Managing 7 day prescriptions and monthly trays
Prescribing info e.g. Prescribing Tips - cascading info to relevant people and Auditing information that has been cascaded/changed protocol to check compliance
Planned events to advertise and promote within surgery
Meetings with management team on regular basis to discuss current work and suggest new ideas and whats working or not working
Housekeeping sitters, alignment, dose instructions
Person SpecificationPerson Specification
Qualifications
Essential
Desirable
Qualifications
Essential
Desirable
Additional informationDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).
Employer details
Employer name
Park Medical Practice
Address
Cottam Lane Surgery
Cottam Lane
Preston
Lancashire
PR2 1JR
Employer's website
Employer details
Employer name
Park Medical Practice
Address
Cottam Lane Surgery
Cottam Lane
Preston
Lancashire
PR2 1JR
Employer's website
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.
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