• Job Description

  Req#: C9367-25-0575?language=en&page=460&sort=publicationDateDesc

  Job summary

  We are looking for a part time maternity cover (fixed term until March 2026) administrative officer to join our Mental Health Support Team (MHST) in St Albans to provide comprehensive administrative support to our Teams for 22.5 hours per week.

  If you feel you have the skills and experience we are looking for then we would welcome an application from you.

  The post-holder will be based in Marlborough School in St Albans.

  Please be advised that, in accordance with the updated immigration regulations, we are unable to provide sponsorship for this position, as the salary offered is below the required threshold.

  Main duties of the job

  You will co-ordinate information and provide administration and clerical support in order to facilitate the effective running of the service. This will include diary management, comprehensive management of data such as annual leave, sickness and attendance reports on behalf of the Team, filing, and ensuring maximum efficiency of processes. It is essential that you have GCSE in English Language and Mathematics Grade C or above or equivalent.

  About us

  Hertfordshire Partnership University NHS Foundation Trust (HPFT) is an outstanding organisation with ambitions to match. We are one of just five mental health trusts to achieve an overall rating of 'Outstanding' from the Care Quality Commission, and our aim is to be the leading provider of mental health and specialist learning disability services in the country.

  Our family of over 3500 members of staff provide health and social care for over 400,000 people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, and Norfolk, delivering these services within the community and several inpatient settings. We also deliver a range of nationally commissioned specialist services including Tier 4 services for children and young people, perinatal services, plus medium and low secure learning disabilities services.

  The care we provide makes a fantastic difference to the lives of our service users, their families and carers - everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:

  Our Trust values are:

  Welcoming. Kind. Positive. Respectful. Professional.

  These values are at the core of who we are, everything we do, and how we do it!

  Would you like to be part of the HPFT family? Would you like work with us to ensure our service users live the fullest lives possible they can? Would you like to be supported in your career to be the best that you can be?

  Then please read on...

  Details

  Date posted

  04 July 2025

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  £27,857 to £30,570 a year Per annum, Pro rata (5% HCAS Included)

  Contract

  Fixed term

  Duration

  8 months

  Working pattern

  Part-time

  Reference number

  367-CYP-9502

  Job locations

  Marlborough School

  Watling Street

  St Albans

  AL1 2QA

  
  

  Job description

  Job responsibilities

  You will be proficient in the use of a wide range of IT packages, have experience of organising and prioritising diaries and schedules, and experience of organising and taking minutes in meetings. You will have good communication and organisational skills and the ability to work with minimal supervision and on your own initiative to achieve deadlines.

  Job description

  Job responsibilities

  You will be proficient in the use of a wide range of IT packages, have experience of organising and prioritising diaries and schedules, and experience of organising and taking minutes in meetings. You will have good communication and organisational skills and the ability to work with minimal supervision and on your own initiative to achieve deadlines.

  Person Specification

  Qualifcations Education & Training

  Essential

  • Educated to Secondary Level with GCSE maths and English level 2 or above
  • Extensive experience of working in an office environment
  • NVQ3/RSA3 or equivalent experience

  Desirable

  • Experience in healthcare/education setting
  • Knowledge of healthcare terms used in their day to day working
  • ECDL qualification

  COMMUNICATION SKILLS

  Essential

  • Excellent verbal and written communication and presentation skills in person, on telephone, and electronically.
  • To be experienced in dealing with people in distress in a calm and confident manner, using deescalation skills where appropriate
  • To have proven skills and experience establishing effective working relationships with internal and external stakeholders

  ANALYTICAL SKILLS

  Essential

  • Problem solving, decision making and analytical skills.
  • Ability to analyse data and compile information for reports

  Previous Experience, Skills & Knowledge

  Essential

  • Ability to organise and prioritise workload
  • Proficiency in diary management and coordinating appointments
  • Experience of writing formal minutes
  • Independent, lone and team working skills
  • Evidence of ability to be flexible and show initiative, sensitivity and enthusiasm to work
  • Evidence of the ability to organise and plan complex events
  • Evidence of supervising/training others

  Desirable

  • Experience of adapting to, and managing, change
  • Evidence of creating new processes or documents to assist team set up or functionality

  Diversity

  Essential

  • Show respect and treat people with dignity

  Physical/Mental/Emotional Effort

  Essential

  • Ability to cope with multiple tasks, tight deadlines and competing demands
  • Emotional Maturity

  Person Specification

  Qualifcations Education & Training

  Essential

  • Educated to Secondary Level with GCSE maths and English level 2 or above
  • Extensive experience of working in an office environment
  • NVQ3/RSA3 or equivalent experience

  Desirable

  • Experience in healthcare/education setting
  • Knowledge of healthcare terms used in their day to day working
  • ECDL qualification

  COMMUNICATION SKILLS

  Essential

  • Excellent verbal and written communication and presentation skills in person, on telephone, and electronically.
  • To be experienced in dealing with people in distress in a calm and confident manner, using deescalation skills where appropriate
  • To have proven skills and experience establishing effective working relationships with internal and external stakeholders

  ANALYTICAL SKILLS

  Essential

  • Problem solving, decision making and analytical skills.
  • Ability to analyse data and compile information for reports

  Previous Experience, Skills & Knowledge

  Essential

  • Ability to organise and prioritise workload
  • Proficiency in diary management and coordinating appointments
  • Experience of writing formal minutes
  • Independent, lone and team working skills
  • Evidence of ability to be flexible and show initiative, sensitivity and enthusiasm to work
  • Evidence of the ability to organise and plan complex events
  • Evidence of supervising/training others

  Desirable

  • Experience of adapting to, and managing, change
  • Evidence of creating new processes or documents to assist team set up or functionality

  Diversity

  Essential

  • Show respect and treat people with dignity

  Physical/Mental/Emotional Effort

  Essential

  • Ability to cope with multiple tasks, tight deadlines and competing demands
  • Emotional Maturity

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Hertfordshire Partnership University NHS Foundation Trust

  Address

  Marlborough School

  Watling Street

  St Albans

  AL1 2QA

  
  

  Employer's website

  https://www.hpft.nhs.uk/careers/ (Opens in a new tab)

  Employer details

  Employer name

  Hertfordshire Partnership University NHS Foundation Trust

  Address

  Marlborough School

  Watling Street

  St Albans

  AL1 2QA

  
  

  Employer's website

  https://www.hpft.nhs.uk/careers/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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