Job Title: Accounting Administrator

Department: MSO- Accounting and Payroll

Reports to: Director of MSO- Accounting and Payroll

SUMMARY

Assist MSO member YMCAs by carrying out the daily responsibilities and routines of the MSO (Management Service Organization). The MSO is a branch of the Indiana Alliance which provides Accounting and Payroll Services to member YMCAs. The MSO Accounting Administrator will be assisting the needs of the YMCAs by performing the following duties:

Accounting:

• Work with client YMCAs staff liaisons to provide information, maintain documents, and ensure MSO process compliance

• Review all invoices for appropriate documentation, GL account numbers, and approval prior to entry

• Perform accounting transactions including accounts payable, journal entries, and bank reconciliations within the accounting system

• Reconcile and report any discrepancies found in records

• Check for accuracy in reports, figures, and postings

• Perform data entry functions, manual journal entries, including month end/year-end adjustments

• Prepare check payment file

• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices

• Maintain vendor records including W9s ensuring correct tax forms (1099s)

• Review for reasonableness

• Assist with annual audit 990, C-Trac filings, and Y-USA reports

• Prepare required reports (sales tax, business entity, etc.)

• Month end close conducted by the 8th of the month

• Provide training for the client YMCA staff liaison

As a team member:

• Assist with other projects as needed

• Present a professional manner through a neat and clean appearance and workspace

• Respect the confidentiality of all information concerning employees and volunteers

• Attend mandatory meetings and training sessions

• Be friendly and courteous to fellow staff, members, and guests

• Demonstrate a through knowledge of proper emergency procedures

• Have a personal commitment to all dimensions of the YMCA mission; Seek to model and encourage the values of caring, respect, honesty, and responsibility.

• Most importantly: Have a sense of humor! Have the ability to laugh and enjoy your work and help others to enjoy the YMCA

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Bachelor’s degree preferred, Associate degree in Accounting

• 2+ years of Accounting experience preferred.

• Knowledge and comfort with Microsoft products, and knowledge of bookkeeping software a plus

• Self-motivation and excellent problem-solving skills

• Excellent written and verbal communication skills

• High attention to detail

• Must be highly organized

• CPR, First Aid Certificate and Child Abuse Prevention within 30 days of employment

• Must have integrity

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate well with employees, members, and vendors in person and on the telephone.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

YMCA Competencies (Team Leader):

Mission Advancement:

• Values - Models and teaches the Y’s mission, vision, and values.

• Community - Ensures a high level of service with a commitment to changing lives.

• Volunteerism - Provides volunteers with orientation, training, development, and recognition.

• Philanthropy - Cultivates relationships to support fund-raising.

Collaboration:

• Inclusion - Champions inclusion activities, strategies, and initiatives.

• Relationships - Builds relationships to create small communities.

• Influence - Empathetically listens and communicates for understanding when negotiating and dealing with conflict.

• Communication – Effectively tailors communications to the appropriate audience.

• Developing Others - Provides staff with feedback, coaching, guidance, and support.

Effectiveness:

• Decision Making - Provides others with frameworks for making decisions.

• Innovation – Conducts prototypes to support the launching of programs and activities.

• Project Management - Develops plans and manages best practices through engagement of team.

• Finance - Effectively creates and manages budgets.

• Quality Results - Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth:

• Self-Development - Shares new insights.

• Change Capacity - Facilitates change, models adaptability and an awareness of the impact of change.

• Emotional Maturity - Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance.

• Functional Expertise - Has the functional and technical knowledge and skills required to perform well, uses best practices, and demonstrates up-to-date knowledge and skills in technology.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.

The employee frequently is required to sit and reach and must be able to move around the work environment.