• Job Description

  Req#: 4269798

  The City of Bend is currently accepting applications for one (1) regular, full-time Municipal Court Clerk II. This position is represented by the City of Bend Employee Association (COBEA) and is FLSA non- exempt (overtime eligible).

  To be considered for this position, applicants must have a complete application that includes all of the following items:

  • The online application via NeoGov (access also available on City of Bend website under Human Resources/Job Openings)
  • Attached formal Cover Letter (required)
  • Attached formal Resume (required)
  • Attached valid Credentials, Certifications and Licensing (if applicable)

  Applicants must provide certification that they are a veteran or disabled veteran to receive veteran's preference. For more information click here .
  
  Applications received by Thursday, November 30, 2023 (11/30/2023) at 12:00 pm (noon) PST will receive preference for initial review, but position shall be Open Until Filled.
  

  Position Summary

  This class ensures the integrity of the City's Municipal Court records by performing a variety of clerical and administrative support duties including processing court files/cases, case research, payment plan reviews, and maintaining security and custody of court records; provides extensive face-to-face and telephonic information; and handles large sums of money daily. (Intermediate level).

  The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

  • Processes court information, files, and cases, which includes: preparing, processing, composing, and proofreading a variety of court documents; organizing and maintaining court trial calendar; coordinating court appearances; arranging for interpreter services; entering information into databases; completing abstracts for DMV and court records; and/or, performing other related activities.

  • Reviews and monitors on-going case files, which includes: identifying appropriate forms to be completed or received; monitoring case status; preparing letters to defendants; tracking tickler file; re-issuing suspensions; processing dispositions and trial notices; and/or, performing other related activities.

  • Provides customer service to the general public and other agencies by responding to inquiries and requests for information, explaining policies and procedures, communicating fines, providing fine reductions based on Judge's matrix formula, and/or providing other applicable information; checks in defendants, witnesses, attorneys, and police officers for court procedures.

  • Performs a variety of bookkeeping activities, which includes: receiving and processing fine, bonds, penalty assessments, fees, collections, and other related payments; balancing accounts; issuing receipts for payments and bonds.

  • Performs various clerical duties utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; filing; making photocopies; performing data entry; typing; and word processing.

  • Complies with safety requirements of the position and actively promotes safe work practices.

  • In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities and infrastructure.

  • Performs other duties of a similar nature or level.

  Knowledge of:

  • Customer service principles;

  • Modern office principles and practices;

  • Mathematical concepts;

  • Bookkeeping principles and practices;

  • Database management principles;

  • English usage, spelling, grammar, and punctuation;

  • Records maintenance principles;

  • Filing systems;

  • Applicable court terminology;

  • Applicable local, state and federal laws, rules, and regulations;

  • Cash handling procedures.

  Skill in:

  • Providing customer service;

  • Prioritizing and organizing work;

  • Using computers and related software applications;

  • Handling cash;

  • Managing conflict;

  • Managing difficult situations;

  • Implementing sound decision making;

  • Implementing sound judgment;

  • Researching account discrepancies;

  • Keyboarding;

  • Maintaining files, records, databases, and other related systems;

  • Applying local, state and federal laws, rules and regulations;

  • Performing mathematical calculations;

  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

  Education, Experience, Certifications and Licenses Required:

  High School Diploma or equivalent (G.E.D.), and one year of specialized or technical training beyond high school in basic court procedures, policies, terminology and regulations, three years of general office and customer service experience and computer experience, and at least one year of basic accounting or bookkeeping experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

  Licensing Requirements:

  • CJIS certification within three (3) weeks of hire.

  • LEDS certification within three (3) months of hire.

• About the company

  The City of Bend serves the community, focusing on core services such as public safety, utilities, economic and community development.

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