Job Summary: To enhance student achievement by ensuring the efficient operation of the school office and providing professional, courteous communication and contact with students, staff, parents, visitors, community, and the media. Position Work Days: 205 Position Hours Per Day: 8 (Summer hours may vary) Job Duties: Answering phones, transfer calls, take messages, send/receive fax documents Communicating with staff via intercom, transfer messages, all calls over intercom Assisting staff with phone passwords Creating and updating school phone list and intercom list Maintaining and announcing meetings and activities on the building calendar Creating and maintaining a daily bulletin for staff and others requesting it Making the bulletin an important resource for all North communications Distributing the building newsletter Updating the building reader board in the main entrance Filing and shredding documents Copying and distributing memos/publications for staff and students Maintaining office machines; calling for repairs and supplies Taking minutes at bi-monthly staff meetings Distributing minutes via e-mail to staff; post hard copies as well Computing surveys and statistical data for principal Composing correspondence for the building and principal Tracking and reconciling staff absences Calling for substitutes after 8:00 a.m. Banking of meal money and other building revenue on a daily basis Sending final tally report of revenue to district office daily Faxing building money deposit to district office daily Creating and inputting purchase order requisitions Assisting principal to set up budget parameters at first of year Maintaining budget spreadsheets and track all expenditures Collecting and depositing profit from pop machines Writing checks from pop machine fund for qualifying purchases Scheduling facility use to large monthly calendar Mailing confirmations of facility use form to patrons after principal confirms usage Receipting and depositing all facility use rental money Issuing keys for facility use; making certain keys are returned after function Reviewing the security system operation with users Submitting work orders for keys to be made Reporting building maintenance work requests Maintaining the P223 Monthly Count student records ready for the first count day of each month Running class lists and reports for the first of the month Inputting and updating student immunization files Mailing letters and phone calling to parents with student delinquent shot records Assisting with maintaining students files/records Assisting with enrolling and withdrawing students Assisting with requesting incoming student records Assisting with mailing withdraw student records to other schools Creating/updating registration packets for P-2 students Updating forms yearly Organizing and preparing mailings/forms to be mailed to student families Updating Parent/Teacher Handbook yearly Updating teacher supply lists for students Posting/faxing teacher supply lists to media and local stores Issuing building keys to staff Maintaining volunteer list Ordering gifts to honor volunteers Tracking/compiling parent requests for teachers Updating and distributing end of the year checkout to staff Assisting the principal with check out Maintaining individual staff inventory on spreadsheets Sending copies of staff invento1y to the district office Compiling a list of summer maintenance jobs by classroom for custodians Assisting with tracking student entry/withdrawal on spreadsheet with teacher totals Assisting with attendance data entry and printing reports Assisting with late slips to tardy students Assisting with recording student absences from parent phone calls Assisting with preparing bus notes from parent phone calls/notes from home Assisting with preparing tardy slips for children arriving late to school Assisting with making radio contact to bus drivers Physical Demands: The usual and customary methods of performing the job’s functions require the following physical demands: Significant hand and finger dexterity to operate a computer keyboard. Generally this job requires 50% sitting, 25% walking, and 25% standing. Surrounded by some noise and disruptive sounds. Ability to lift, carry, push, and/or pull up to 25 pounds. Some stooping; minimal kneeling, crouching, and/or crawling For information on salary and benefits offered, please visit: https://www.omaksd.org/departments/human-resource/benefits https://www.omaksd.org/departments/human-resource/benefits