Requisition Id 11350

Overview:

The Office of Administrative Support (OAS) Program at Oak Ridge National Laboratory (ORNL) is hiring staff to assist with the Laboratory’s various administrative support requests. Be it for an interim basis or peak work period, the OAS program strives to match and align staff; offer diverse skillsets; and provide a high-level of customer service. Opportunities are available across numerous disciplines including science and technology, computing, engineering, national security and other research fields and support areas. OAS offers rewarding and challenging assignments and on-the-job training in a wide range of ORNL business systems, processes, and policies. If you are professional, flexible and dependable, we would like to meet with you to discuss OAS opportunities at ORNL.

Major Duties/Responsibilities:

Participants in the program will perform a full range of office/administrative functions supporting Lab-wide needs. Rotational assignments often require OAS staff to:

• Manage information flow and communications.

• Schedule and maintain complex calendar(s) of appointments, meetings, and conferences, while determining scheduling priorities.

• Support management and group(s) in daily matters to gather/disseminate information, coordinate/organize activities, and assist in the facilitation of workload.

• Assist with proposal, report, and presentation tasks to include gathering data, combining multiple files, and ensuring consistency in final documentation(s). Prepare a variety of written materials, numeric reports, and presentations.

• Arrange travel for staff and guests (both domestic and foreign).

• Establish and manage records systems.

• Assure compliance with office procedures and guidelines.

• Handle sensitive and personally identifiable information according to established procedures.

• Provide consistent phone coverage.

• Assist other administrative support staff as needed with support duties as assigned.

• Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote diversity, equity, inclusion, and accessibility by fostering a respectful workplace – in how we treat one another, work together, and measure success.

Basic Qualifications:

• The position requires a minimum of a High School diploma. Participants must have excellent interpersonal, communications skills (verbal and written), and the ability to interact diplomatically and tactfully with people at all levels, both within and outside the laboratory.
  

Successful Participants Must Also:

• Demonstrate initiative and have the ability to work flexible work schedules, including shifts starting as early as 7:00 a.m. Maintain a consistent work schedule during core hours to meet assignment needs.

• Exhibit a willingness and ability to learn/perform various tasks, as new assignments are delegated.

• Work on multiple tasks in a limited amount of time, often within a fast-paced and dynamic environment.

• Exhibit concern for others and have experience dealing with various personalities, backgrounds, and ethnicities in a multi-level, multi-disciplinary, scientific environment.

• Participation in the OAS program requires proficiency in the following software systems: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat. Therefore, candidates selected to interview will be required to pass a Microsoft skills assessment. If the assessment is incomplete within five days of notification, the application is considered withdrawn.

Qualifications Preferred:

• 2 years of administrative experience is preferred. Applicants with prior experience working in a research facility will be given further consideration. In addition, experience arranging/coordinating meetings, workshops, conferences, onsite visits, domestic/international travel, as well as Access and web maintenance tools are a plus.

Please note: The OAS position is classified as ‘casual’ and is not intended to provide long-term employment. After the initial six months, staff are eligible to apply to permanent full-time positions within ORNL. Certain benefits vary from those of regular part-time and full-time status employees. For example, holidays are not paid. Other limitations apply. Upon invitation to interview, be sure to ask your recruiter for details.

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.