Purpose of this Position:

As a member of the DP World Saint John team, the Office Administrator provides administrative support to the General Manager, Operations as well as the various departments and is the first point of contact for many key stakeholders.

Key Responsibilities:

• Provide administrative support in the form of data entry, quotations, correspondence, copying, filing, archiving, tariff updates, coffee orders and other duties as required.
• Welcome staff, guests, and other visitors at the front reception area, signing visitors in, and directing and/or escorting contractors, couriers, and other site visitors to the correct locations.
• Manage incoming calls, mail, and couriers.
• Overseeing the office management of desk allocation and setup for new hires, maintaining sufficient office supplies, etc.
• Liaise with other BU’s as required to ensure the smooth running of the office (e.g. IT, Finance, HR).
• Support the Saint John team with personal expense processing.
• Purchase Order processing and support PO function by receiving, opening and verifying invoices, matching invoices to approved PO’s and submitting invoices for payment.
• Placing stationery orders and maintaining office equipment.
• Billing duties as required.
• Assist with review and reconciliation of ILA payroll if required (i.e. vacation relief
• Act as the Social and Wellness representative for Saint John, leading the social committee and organizing events to encourage positive well-being in the workplace.

Qualifications, Experience & Skills:

• Post-secondary education will be considered an asset.
• Minimum 3 years’ experience working in an office environment, preferably in a similar role.
• MS Office experience required.
• Previous experience with AP/ AR and/or in an industrial environment will be considered assets.
• Ability to work proactively to complete tasks and responsibilities independently.
• Exercise discretion, tact and judgement when handling confidential and sensitive information.
• Exceptional communication and interpersonal skills, including the ability to build and maintain positive working relationships with all departments and levels.
• Extremely detailed and quality oriented.
• Exceptional computer skills and ability to quickly learn new software.
• Excellent organizational and planning skills, so that workflow is managed efficiently and accurately.
• Fluent in English.
• Previous Canadian work experience or experience working directly with Canadian industries.

DP World Saint John fosters diversity, inclusion and belonging across our organization. We are a proud equal opportunity employer with a commitment to creating a respectful, inclusive, and barrier free workplace. We welcome and encourage applications from people with disabilities. Accommodation may be available upon request for candidates taking part in all aspects of the selection process. We welcome applicants to advise us on your preferred pronouns in your application.

All aspects of employment, including the decision to hire and promote, are based on applicants’ qualifications, merits, competence, and performance without regard to any characteristic related to diversity.