Vacancy: Office Administrator/PA

Location: Vilnius, Lithuania

Job Family: General Administration

As the Office Administrator/PA, you will provide a comprehensive, confidential, and professional end to end Personal Assistant (PA) and administration support service to the Global Business Services (GBS) Director and additionally provide support to other key GBS leadership positions.

Your goal will be to offer comprehensive support in all areas of business, including communications, administration, and project management assistance. Your success will contribute to achieving our ‘play to win’ strategy – driving increased simplification and execution across the entire global organization.

Johnson Matthey, a FTSE 250 organisation, is a global leader in sustainable technologies specialising in catalysis, precious metal products, chemicals, and process technology. With operations in over 30 countries, we employ more than 12,600 people. We have more 200 years of success behind us; be part of the next stage of our growth journey and help maintain our reputation as one of the most admired organisations in our field. Our unique culture and people give us competitive advantage and will ensure our success for years to come. You can be part of that success story.

Your responsibilities:

• Govern meeting documentation and materials, ensuring quality of inputs prior to meetings, supporting structured agendas, and, where required, produce, and distribute minutes and post-meeting materials.

• Ensure accurate and high quality external and internal correspondence.

• Manage all incoming mail promptly including appropriate written responses within remit.

• Create and maintain appropriate records, including taking and distributing minutes of meetings, filing, retrieval and follow up systems.

• Put together information for internal and external communication – memos, emails, presentations, reports.

• Take charge of events and projects across the Site, working independently or collaborating with relevant stakeholders

Requirements for the role:

• Excellent English written and verbal communication skills.

• Excellent administration experience with a good knowledge of office procedures and practices in a fast-paced professional environment.

• Proficiency of Microsoft Word, Excel, PowerPoint.

• Well organized and able to multi-task with a flexible approach.

• Adaptable and able to pick up the JM business and its complexities quickly to fully support the GBS Director.

• Able to think things through and deal with issues proactively and be able to use initiative, particularly with diary management and travel planning.

How you will be rewarded:

We offer a competitive compensation and benefits package including bonus, private health and life insurance, contributions to 3rd pillar pension fund and 20 days annual leave.

At JM, an inclusive culture is integral to our values and ambitions for the future. We are committed to ensuring that everyone can bring their full self to work and thrive in their career. Welcoming everyone to JM, regardless of their unique characteristics, experiences or thoughts allows us to bring many different voices and experiences together to tackle the world's biggest challenges. Being truly inclusive means that all colleagues feel valued for their differences, views, and contributions, and feel a sense of belonging at JM.

Johnson Matthey is open for discussion on part-time, job share and flexible working patterns

Closing date for applications: This job advertisement will be posted for a minimum of 2 weeks, early application is advised

For any queries or should you require any reasonable adjustments to support your application please contact the UKRecruit@matthey.com.

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How to apply:
If you have the necessary skills and experience to join our team, please apply online. For any queries or should you require any reasonable adjustments to support your application please let your recruiter know when they contact you.

If you are already a Johnson Matthey Employee, please visit the internal careers site to apply: Find Jobs - Workday (myworkday.com)

All applications are carefully considered and your details will be stored on our secure Application Management System. This is used throughout Johnson Matthey for the selection of suitable candidates for our vacancies as they arise. Johnson Matthey respects your privacy and is committed to protecting your personal information. For more information about how your personal data is used please view our privacy notice: Johnson Matthey Privacy Notice

You will be contacted by the Johnson Matthey Talent Acquisition team once your details have been reviewed. Please allow four weeks from the closing date to allow for screening to take place.

We appreciate the time and effort taken in completing an application.

By applying for this role and creating an account you are agreeing to Johnson Matthey Privacy Notice

Johnson Matthey Plc is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, marriage or civil partnership, pregnancy or maternity, religion or belief.