• Job Description

  Req#: 240530-7086CL-002

  Introduction

  Located in New Britain, CT,Central Connecticut State University (Central)is a constituent unit of theBoard of Regents for Higher Education (BOR),Connecticut State Colleges and Universities. As one of theState of Connecticutinstitutions of higher learning, Central is a regional, comprehensive public university dedicated to learning in the liberal arts and sciences and to education for the professions. Central offers avibrant learning-centered community dedicated to teaching and to scholarship. We areaccepting applications from candidates who meet the qualifications for a full-timeOffice Assistant. This position will work with both the Center for Community Engagement and Social Research AND the Office of Continuing Education. WHAT'S IN IT FOR YOU? Industry leading healthbenefitsincluding medical and dental coverage. Extensive pension plan and supplemental retirement offerings. Paid time off (including 13 holidays per calendar year). Professional growth and development opportunities. Tuition reimbursement for classified employees up to seventy-five percent (75%) of the cost for tuition, books and related fees. Scholarships available to assist classified employees and/or their dependent children with the financial burden of tuition after completing four or more years of continuous service at Central Connecticut State University. Culture that encourageswork/life balance as well as an employee assistance program. The opportunity to work for a Forbes top company: 'Forbes'State of Connecticut Ranked One of the Best Employers of 2023- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule. We have limitless areas for you to perform relevant and significant work. State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Clickherefor more information. POSITION HIGHLIGHTS: Full-Time, first shift 40 hours per week 8:00am - 5:00pm, with a 1- hour lunch NOTE: This posting may also be used to fill future openings throughout various departments on campus.

  Selection Plan

  NOTE: All candidates for employment at Central Connecticut State University are subject to a comprehensive pre-employment background investigation, including a psychological, polygraph and medical examination. Selection for employment is contingent upon completion of background investigation. Candidates must possess at all times a valid motor vehicle license and the ability to operate a motor vehicle. For assistance in applying, please visit our 'Applicant Tips on How to Apply' page APPLYING FOR THE POSITION For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Judicial or Legislative) to the other. To be considered for this job opening, you must meet the Minimum Qualifications listed on the job opening. The minimum experience and training requirements must be met by the close date of the job opening, unless otherwise specified. You must specify your qualifications on your application. Ensure that your application is complete before submitting it. To comply withPublic Act 21-69, the State of Connecticut no longer requests resumes during the initial application process. Once your application is submitted into the JobAps system, you cannot make revisions. To receive educational credits toward qualification for this job posting, the institution must be accredited. For institutions located outside of the U.S., you must provide documentation from a recognized USA accrediting service specializing in determining foreign education equivalencies to the recruiter listed on this job posting. All application materials must be received by the recruiting agency by the specified deadline. Late applications will not be considered. Candidates may request a rare and documented exception for events that incapacitate them during the entire duration of the job posting period by providing a legally-recognized justification to accommodate such an exception. Requests may be made toolivia.duncan@ccsu.edu. WHAT TO EXPECT AFTER APPLYING Applicants will receive correspondence via email and are also encouraged to monitor their Personal Status Board daily for status updates, notices, and tasks required in the recruitment process. Some postings may require additional referral questions (RQs). You will receive an email with these questions after the posting’s closing date. Check your email and Personal Status Board for notifications, including your spam or junk folders. You may be required to submit additional documentation supporting your qualifications at any point during the recruitment process. The documentation may include a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, or licensure, at the discretion of the hiring agency. The immediate vacancy is listed above, but your application may be considered for future vacancies in this job class. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Candidates offered a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees, available atwww.ct.gov/ethics. CONNECT WITH US Due to the high volume of applications, we cannot confirm receipt or status during the recruitment process. Updates will be available through your JobAps portal account. If you have any questions about this recruitment, please contact Olivia Duncan atolivia.duncan@ccsu.edu. Follow the State of Connecticut onLinkedInto stay updated on our career opportunities and news.

  PURPOSE OF JOB CLASS (NATURE OF WORK)

  In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.

  EXAMPLES OF DUTIES

  Performs the full range of general clerical duties as described in the following areas: TYPING: Types a variety of materials in relation to other duties or as assigned; Enters and retrieves data on computers, tablets, and other electronic equipment. FILING: Sets up and maintains office procedures, filing and indexing systems and forms for own use. CORRESPONDENCE: Composes routine correspondence. REPORT WRITING: Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format). INTERPERSONAL: Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority; Responds to inquiries from other work units or departments/agencies; Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance; May lead lower level employees in carrying out assigned clerical functions. PROCESSING: Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; Processes a variety of documents in determining routine case status; Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence; Processes purchase requisitions/purchase orders for subsequent action; Prepares payment lists and billing invoices; Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.; Figures payments, costs, discounts and adjustments using prescribed methods and formulas; Receives monies in various forms such as cash, checks and money orders and prepares for deposit; Maintains inventory and orders supplies; Uses a variety of electronic equipment to perform job functions; Performs related duties as required.

  KNOWLEDGE, SKILL AND ABILITY

  Knowledge of office systems and procedures including proper telephone usage and filing; Skills interpersonal skills; oral and written communication skills; performing arithmetical computations; Ability to perform a full range of clerical tasks; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; schedule and prioritize workflow; read and interpret complex instructions.

  MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

  Two (2) years ofgeneral clerical work experience.

  MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years.

  PREFERRED QUALIFICATIONS

  Proficiency in Microsoft Office Suite Proficiency using Banner Experience working in Higher Education Experience handling confidential and/or financial information Experience working in a customer services-based office environment

  SPECIAL REQUIREMENTS

  Persons having responsibility for supervising or observing the behavior of inmates or custodialindividuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

  Conclusion

  AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

• About the company

  Connecticut (/kəˈnɛtɪkət/) is the southernmost state in the New England region of the United States.

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