Job Title: Office Assistant

Job Description

Join our team as an Office Assistant, where you will support our mailroom and reception functions to ensure smooth office operations. This position requires a proactive individual who is detail-oriented and can handle multiple tasks efficiently.

Qualifications: (Entry Level Role)

• Proficiency in basic computer skills.
• Knowledge of Microsoft Office Suites.
• Experience in customer service or mailroom operations.
• Strong administrative and clerical skills.
• Excellent receptionist and front desk skills.

Responsibilities

• Receive and sort mail for distribution.
• Deliver mail to pre-established internal mail areas.
• Process and send outgoing mail utilizing postal procedures and equipment.
• Handle incoming and outbound airfreight and overnight shipments.
• Maintain a secure work environment by ensuring doors are locked and preventing unauthorized entry.
• Monitor postage meter and other operating supplies to ensure availability.
• Comply with all company safety and risk management policies and procedures.
• Report all accidents and injuries promptly.
• Participate in regular safety meetings, safety training, and hazard assessments.
• Support the designated Main Receptionist.
• Greet and welcome guests as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Take messages and communicate them to appropriate enquirers.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material.
• Provide basic and accurate information in-person and via phone/email.
• Perform basic data entry as assigned.
• Maintain and stock basic office supplies.
• Assist with receiving, sorting, and distributing daily mail/deliveries.
• Handle outgoing mails and sort and distribute incoming mails.
• Offer beverages to guests when necessary.
• Maintain office security by following safety procedures and controlling access via the reception desk.

Work Environment

This position is fully onsite, located in our brand new office at the Willis Tower in downtown. The work schedule is Monday through Friday, 8am to 5pm.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chicago,IL 60606.

Application Deadline

This position is anticipated to close on May 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.