• Job Description

  Req#: R83623

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  Job Title:

  Office Assistant

  Department:

  Arts and Sciences | Physics Administration

  Provides administrative support and general staff assistance to the NanoSystems Laboratory (NSL) facility, an earnings operation user facility located in the Department of Physics; acts as receptionist for research facility at the NSL service desk and provides customer service to facility users and the general public; processes facility user documentation; performs facility monthly billing; performs purchasing, shipping and receiving tasks; assists in monthly reconciliation of financial accounts; assists in acquiring, organizing and submitting financial data information; records facility data and maintains records; assists in the preparation and distribution of program materials; assists in maintenance of website; assists with travel arrangements and reimbursements of travel expenses; monitors transactions in NSL to ensure compliance with Departmental, College, and University policies; assists in preparation of written facility documents including operating manuals and safety protocols; assists in scheduling user training; assists in maintenance coordination for instruments, equipment and facilities; as needed, serves as back-up for selected aspects of facility maintenance and operation, occasionally performing manual labor; determines requirements, finds vendors, orders and distributes various supplies; hires, trains, schedules, and supervises 2 - 3 student workers performing various tasks throughout NSL facility. Serves as back-up for maintaining department liquid helium supply and distribution; Serves as back-up for maintaining accounts books on all financial matters associated with the budget account of the Department of Physics Liquid Gases Facility and for billing its users appropriately.

  Required Qualifications: High School diploma or GED. Ability to lift up to 40 pounds on an occasional basis and climb a ladder.

  Desired Qualifications: 1+ years of experience in an administrative support capacity; knowledge of OSU policies procedures and systems highly desired; knowledge and ability with MS Office knowledge and ability with SQL and HTML experience with earnings operations ; excellent verbal and written communication skills desired

  Additional Information:

  The target hiring range is $14.56-$19.42 per hour. The offered salary will fall within this range based on the candidate's qualification, the unit's budget and internal equity.

  Location:

  Physics Research Building (0070)

  Position Type:

  Regular

  Scheduled Hours:

  40

  Shift:

  First Shift

  Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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  The Ohio State University is an equal opportunity employer.

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• About the company

  The Ohio State University, commonly Ohio State or OSU, is a public land-grant research university in Columbus, Ohio.

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