• Job Description

  Req#: 22086

  Description

  Associa is now hiring an Office Assistant to support its thriving HOA community in the Fredericksburg, VA area.

  Daily responsibilities:

  • Work hours: 8:30am - 5:30pm.
  • Meet and greet homeowners, visitors, guest, members of the Board of Directors, maintenance contractors and vendors.
  • Manage Phones, daily emails, mass emails, and all correspondence.
  • Research and respond to inquires.
  • Conduct resale and compliance inspections.
  • Schedule and coordinate maintenance contractors and vendors onsite.
  • Create and mail out HOA Violation notices.
  • Assist in preparing hearing letters.
  • Assist homeowners in completing and submitting architectural review applications.
  • Assist in reviewing and approving invoices.
  • Issue and activate pool and club house passes.
  • Schedule and send out board meeting reminders.
  • Assemble documents for board packets.
  • Other duties as directed.

  Qualifications

  • 2+ years of office assistant or clerical experience in a corporate setting with experience in the single-family, multi-family, vacation rental, or hospitality industries preferred.
  • Excellent communication skills (written and spoken) and conflict resolution techniques.
  • Service driven, Customer focused, and Team oriented.
  • Proficient in MS Office Products (Word, Excel, and Outlook).
  • Ability to manage multiple projects, prioritize and re-prioritize tasks.
  • Proactive, takes initiated, and attention to detail.

  #LI-PK1

• About the company

  America's largest homeowners association (HOA) management company that specializes in nationwide property management and community management with a full suite of management, maintenance and real estate services for most any community.

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