• Job Description

  Req#: 32622573148
  Job Description
  
  Johnson Service Group is looking for an Admin Assistant to support the Human Resources department at one of our clients' sites in Fremont. This is a 4-6 month contract position.
  
  Responsibilities:
  • Prepare and format correspondence, reports, forms, agreements, and technical documents using word processing, spreadsheet, and database software.
  • Manage office supply inventory, process orders, receive deliveries, and handle invoice approvals and payments in financial systems.
  • Enter, retrieve, and manage data using MS Office and specialized applications.
  • Provide administrative support to staff, including workflow tracking, meeting coordination, and deadline monitoring.
  • Organize and maintain technical and administrative files; scan, validate, and purge records as needed.
  • Compile and update reports from multiple sources; maintain personnel, purchasing, and departmental records.
  • Support vendor communications, obtain quotes, and assist with financial system use.
  • Respond to public and internal inquiries, providing accurate information and policy guidance.
  • Prepare construction specifications and bid documents; manage bid processes and contractor payments.
  • Maintain project and construction files; support file organization and retention.
  • Resolve routine customer service issues from contractors, developers, and the public.
  • Operate standard office equipment and provide backup support to other administrative staff.
  • Conduct research and complete special projects as assigned.
  • Assist with audits and reviews, including credit card program oversight.
  • Collect and input timekeeping data; resolve discrepancies.
  • Issue and track security badges, keys, and equipment.
  • Respond to maintenance calls and coordinate field staff dispatch.
  Qualifications:
  • Intermediate office skills, with ability to use MS Word, MS Excel, and MS Outlook are required.
  • Excellent skills in proofreading grammar, punctuation, and spelling
  • High level of attention to detail.
  • Ability to juggle multiple workflows.
  • Great customer service orientation towards internal staff and in handling customer inquiries.
  • Equivalent to a High School diploma
  • 1+ years of general office support experience.
  Rate: $34.45/hr. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

• About the company

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